**Trustees' Annual Report for the period** Period start date Period end date **From To** 1 August 2023 31 July 2024 Section A Reference and administration details **Charity name THE ABOYNE LODGE SCHOOL ASSOCIATION Other names charity is known by** ALSA **Registered charity number (if any)** 1044678 **Charity's principal address** ALSA Aboyne Lodge School St Albans **Postcode AL3 5EH Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not for whole Trustee name Office (if any) entitled to appoint trustee year (if any)** 1 Emma Betteridge Chair 2 Ben Cumming Treasurer 3 Clare Jones Secretary 4 Ema Best Secretary 5 Sept 23 - 20 Dec 23 ~~oe~~ **Names and addresses of advisers (Optional information) Type of adviser Name Address** Independent examiner Wun Ling Highview Gardens, St Albans AL4 9JX
## **Section B Structure, governance and management**
**Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution )[ Constitution, last updated in 2019 ] How the charity is constituted (eg. trust, association, company)[ Unincorporated association ] Trustee selection methods (eg. appointed by, elected by)[ Trustees are appointed or reappointed annually at the Annual General ] Meeting held in September at the beginning of the school year. The trustees meet with parent representatives from each year group every ~~a~~ half term on a (roughly) 6 week basis, aligning with the school year. Both
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trustees and year reps are volunteers who have children attending the school.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the
- charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
●
The Trustees oversee the day to day running of the charity. The trustees seek the views of the year reps in deciding the events to be run and often create subcommittees to run individual events with at least 1 trustee advising. All events are checked against our Eco policy and Inclusivity policy. All trustees give their time voluntarily and receive no remuneration or other benefits. As per our Constitution, all decisions are made by a simple majority vote cast at a committee meeting.
We work closely with the school, keeping the Head updated with fundraising activities and progress and they provide us with a list of funding requests. We work with a few commercial participators and contracts are in place.
An ongoing risk is the reduction of volunteers for events. This was managed by introducing online volunteer system and optimised events by reducing the workload and maximising profit. This was done by using wholesale suppliers to purchase stock in bulk rather than make several trips to more costly shops, removing floats from events & going cash free using online payment systems and supporting reps as much as possible.
We are also aware that the cost of living increases is still putting pressure on families so we increased our second hand uniform sales and again provided a second hand Christmas jumper sale with the same profit as a new jumper, helping families feel included while still raising funds for the PTA. We also offered new jumpers to pupils receiving pupil premium anonymously via the office.
## **Section C Objectives and activities**
To advance the education of the pupils of the school by developing **Summary of the objects of the** effective relationships between the staff, parents & others associated **charity set out in its governing** with the school and engaging in activities or providing facilities or **document** equipment which support the school and advance the education of the pupils.
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The objectives of ALSA are set in the context of the broader goals for the school and its pupils. In setting our objectives and planning our activities we have given careful consideration to the Charity Commission’s public benefit guidance. The school has a long-term desire to improve the playground facilities and exterior look and feel of the school. The significant estimated cost of the updates led the school to not request as much funds this year so “save” for some larger projects. They did request that we help to **Summary of the main activities** improve the facilities in the classroom and singled out replacing all the **undertaken for the public** chairs. A separate campaign was set up to raise money specifically for **benefit in relation to these** chairs and this covered around half of the cost, with the rest being draw **objects (include within this** from our reserves. Throughout the year our key objective was to **section the statutory** provide continuing support for the pupils’ educational experience by **declaration that trustees have** continuing to pay for educational materials and providing funding for **had regard to the guidance** transport to and from school trips. **issued by the Charity Commission on public ben efit)** We also helped to directly benefit the pupils by contributing to class outings, the Year 6 leavers event an ~~d ,~~ sports day ice lollies We raised these funds by organising events for the pupils and parents that encouraged a sense of togetherness and community, including sponsored activities, Easter disco, family summer festival, a grow-a-pond initiative, hosting a quiz night, wreath making, Christmas Hamper raffle, a summer party and school fairs and discos.
## Section D Achievements and performance
**Summary of the main** We had a successful year despite it being challenging at times support **achievements of the charity** for idea creation and staffing events. We continue to adapt to changing **during the year** parent groups and consider feedback carefully. This year we continued with a lower number of events with a focus on more success through gathering feedback about what parents liked and didn’t like about previous events. The most successful events were again the Summer party, Summer Festival, Evening Bingo event for parents, a quiz and Christmas fair including the hamper raffle. Our other pupil events like a disco and Easter Bunny Hop raised similar amounts to the prior year. Our fundraising was focused on supplying the school with educational materials, facilities and equipment. We finished the year on 31st July 2024 with available funds of £35,700.
## **Section E Financial review**
ALSA holds a reserve of £1,500 which enables us to cover costs of a **Brief statement of the** large event such as a fair and any additional small spending requests by **charity’s policy on reserves** the school.
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**Details of any funds materially** N/A **in deficit**
## **Further financial review details (Optional information)**
The main sources of funds during the year were from our large events and sponsored fundraisers.
You **may choose** to include additional information, where relevant about:
- Expenditure supported events that contributed to the collective
- ● the charity’s principal wellbeing and comfort of the pupils or helped to further the education
- sources of funds (including of the children by paying for new chairs, and providing funding for
- any fundraising); transport to and from school trips plus educational material from
- ● how expenditure has Read Write Inc., Twinkl and White Rose. supported the key objectives ● Chairs – £5,987 of the charity; ● Pupil experiences - £623
- **●** investment policy and ● Educational material - £4,317 objectives including any ● Year 6 hoodies and leaver year books for pupil premium plus ethical investment policy £500 to subside year books / hoodies for rest of class and for adopted. leaver party.
**Section F Other optional information**
Future Plans
To focus on profitability of events and come up with fresh fundraising ideas.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s)**
Emma Bettteridge **Full name(s)** Clare Jones ~~ee~~ **Position (eg Secretary,** Chair Secretary **Chair, etc)** ~~ee~~ **Date** 29 May 2025 ~~Tt~~ 4 May 2025
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|Spreadsheet version of CC16a|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
||**The Aboyne Lodge School Association**|||||**No (if any)**|||**CC16a**||
|||||||1044678|||||
|**Receipts and payments accounts**|||||||||||
|**For the period from**|||Period start date||**To**|Period end date|||||
||||1st August 2023|||31 July 2024|||||
||||||||||||
|**Section A Receipts and payments**|||||||||||
|**Unrestricted funds**|||**Last year**||||||||
||**to the nearest £**||**to the nearest £**||||||||
|**A1 Receipts**|||||||||||
||||||||||||
|Fundraising Events|29,424||33,080||||||||
|Fundraising Sales|4,045||4,810||||||||
|Donations|234||2,390||||||||
|Cash back from commercial partners|439||936||||||||
|Sponsorship|||1,000||||||||
|Misc. income|101||16||||||||
||||||||||||
||||||||||||
|**_Sub total(Gross income for AR_**|**34,243**
||**42,233**||||||||
||||||||||||
|**A2 Asset and investment sales, (see table).**|||||||||||
||**0**||**0**||||||||
||**0**||**0**||||||||
|**_Sub total_**|**0**||**0**||||||||
||||||||||||
|**_Total receipts_**|**34,243**||**42,233**||||||||
||||||||||||
|**A3 Payments**|||||||||||
||||||||||||
|Cost of Fundraising events|4,884||9,470||||||||
|Fundraising costs|1,730||1,516||||||||
|licences|20||20||||||||
|insurance|153||140||||||||
|Equipment & facilities|11,612||36,328||||||||
|Misc. payment|683||457||||||||
||**-**||**-**||||||||
|**_Sub total_**|**19,081.68**||**47,930**||||||||
||||||||||||
|**A4 Asset and investment purchases, (see table)**|||||||||||
||0||0||||||||
||**0**||**0**||||||||
|**_Sub total_**|**0**||**0**||||||||
||||||||||||
|**_Total payments_**|**19,082**||**47,930**||||||||
||||||||||||
|**_Net of receipts/(payments)_**|**15,161**||**-5,697**||||||||
|**A5 Transfers between funds**|**-**||**-**||||||||
|**A6 Cash funds last year end**|**22,038**||**27,735**||||||||
|**_Cash funds this year end_**|**37,199**||**22,038**||||||||
||||||||||||
||||||||||||
|Section B Statement of assets and liabilitie|s at the end of the period||||||||||
|Categories|**Details**||**Details**||Unrestricted funds||Restricted funds||Endowment funds||
||||||to nearest £||to nearest £||to nearest £||
|**_B1 Cash funds_**|**37,199**||**22,038**||||-||-||
||Cash in bank||||26,808||-||-||
||||||-||-||-||
||Total cash funds||||26,808||-||-||
|**(agree balances with receipts and pay**|**ments account(s))**||||OK||OK||OK||
||||||Unrestricted funds||Restricted funds||Endowment funds||
||Details||||to nearest £||to nearest £||to nearest £||
|**_B2 Other monetary assets_**|||||-||-||-||
||||||-||-||-||
||||||-||-||-||
||||||-||-||-||
||||||-||-||-||
||||||-||-||-||
||||||||||||
||Details||||Fund to which asset belongs||Cost (optional)||Current value (optional)||
|**B3 Investment assets**|||||||**-**||-||
|**Categories**|**Details**|||**Unrestricted funds**
**Restricted funds**
**E**|||||**ndowment funds**||
||||||**to nearest £**||**to nearest £**||to nearest £||
|**B1 Cash funds**|||||||**-**||**-**||
||Cash in bank||||**37,199**||**-**||**-**||
||||||**-**||**-**||**-**||
||**_Total cash funds_**||||**37,199**||**-**||**-**||
||(agree balances with receipts and payments account(s))||||OK||OK||OK||
|||||**Unrestricted funds**
**Restricted funds**
**E**|||||**ndowment funds**||
||**Details**||||**to nearest £**||**to nearest £**||to nearest £||
|**B2 Other monetary assets**|||||**-**||**-**||**-**||
||||||**-**||**-**||**-**||
|Spreadsheet version of CC16a|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
||**The Aboyne Lodge School Association**|||||**No (if any)**|||**CC16a**||
|||||||1044678|||||
|**Receipts and payments accounts**|||||||||||
|**For the period from**|||Period start date||**To**|Period end date|||||
||||1st August 2023|||31 July 2024|||||
||||||||||||
|**Section A Receipts and payments**|||||||||||
|**Unrestricted funds**|||**Last year**||||||||
||**to the nearest £**||**to the nearest £**||||||||
|**A1 Receipts**|||||||||||
||||||||||||
|Fundraising Events|29,424||33,080||||||||
|Fundraising Sales|4,045||4,810||||||||
|Donations|234||2,390||||||||
|Cash back from commercial partners|439||936||||||||
|Sponsorship|||1,000||||||||
|Misc. income|101||16||||||||
||||||||||||
||||||||||||
|**_Sub total(Gross income for AR_**|**34,243**
||**42,233**||||||||
||||||||||||
|**A2 Asset and investment sales, (see table).**|||||||||||
||**0**||**0**||||||||
||**0**||**0**||||||||
|**_Sub total_**|**0**||**0**||||||||
||||||||||||
|**_Total receipts_**|**34,243**||**42,233**||||||||
||||||||||||
|**A3 Payments**|||||||||||
||||||||||||
|Cost of Fundraising events|4,884||9,470||||||||
|Fundraising costs|1,730||1,516||||||||
|licences|20||20||||||||
|insurance|153||140||||||||
|Equipment & facilities|11,612||36,328||||||||
|Misc. payment|683||457||||||||
||**-**||**-**||||||||
|**_Sub total_**|**19,081.68**||**47,930**||||||||
||||||||||||
|**A4 Asset and investment purchases, (see table)**|||||||||||
||0||0||||||||
||**0**||**0**||||||||
|**_Sub total_**|**0**||**0**||||||||
||||||||||||
|**_Total payments_**|**19,082**||**47,930**||||||||
||||||||||||
|**_Net of receipts/(payments)_**|**15,161**||**-5,697**||||||||
|**A5 Transfers between funds**|**-**||**-**||||||||
|**A6 Cash funds last year end**|**22,038**||**27,735**||||||||
|**_Cash funds this year end_**|**37,199**||**22,038**||||||||
||||||||||||
||||||||||||
|Section B Statement of assets and liabilitie|s at the end of the period||||||||||
|Categories|**Details**||**Details**||Unrestricted funds||Restricted funds||Endowment funds||
||||||to nearest £||to nearest £||to nearest £||
|**_B1 Cash funds_**|**37,199**||**22,038**||||-||-||
||Cash in bank||||26,808||-||-||
||||||-||-||-||
||Total cash funds||||26,808||-||-||
|**(agree balances with receipts and pay**|**ments account(s))**||||OK||OK||OK||
||||||Unrestricted funds||Restricted funds||Endowment funds||
||Details||||to nearest £||to nearest £||to nearest £||
|**_B2 Other monetary assets_**|||||-||-||-||
||||||-||-||-||
||||||-||-||-||
||||||-||-||-||
||||||-||-||-||
||||||-||-||-||
||||||||||||
||Details||||Fund to which asset belongs||Cost (optional)||Current value (optional)||
|**B3 Investment assets**|||||||**-**||-||
|**Categories**|**Details**|||**Unrestricted funds**
**Restricted funds**
**E**|||||**ndowment funds**||
||||||**to nearest £**||**to nearest £**||to nearest £||
|**B1 Cash funds**|||||||**-**||**-**||
||Cash in bank||||**37,199**||**-**||**-**||
||||||**-**||**-**||**-**||
||**_Total cash funds_**||||**37,199**||**-**||**-**||
||(agree balances with receipts and payments account(s))||||OK||OK||OK||
|||||**Unrestricted funds**
**Restricted funds**
**E**|||||**ndowment funds**||
||**Details**||||**to nearest £**||**to nearest £**||to nearest £||
|**B2 Other monetary assets**|||||**-**||**-**||**-**||
||||||**-**||**-**||**-**||
||a|a|a||**-**||**-**||**-**||
|---|---|---|---|---|---|---|---|---|---|---|
||||||**-**||**-**||**-**||
||a||||**-**||**-**||**-**||
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GG|GG|**-**
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|CG
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GG|CG
GG|CG
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|a|**Details**|||**Fund to which asset belongs**
GG|||**Cost (optional)**
GO|**Current value (optional)**
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|**B3 Investment assets**
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||a
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||SSS|||SSS|SSS||**-**||**-**||
||SSS|||SSS|SSS||**-**||**-**||
||SSS
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|**B4 Assets retained for the**
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|Pe
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**Amount due (optional)**
**When due (optional)**
SSS|||||||
|**B5 Liabilities**
Pe
SSS|Pe
a
SSS|||SSS|SSS||**-**||||
||SSS|||SSS|SSS||**-**||||
||SSS|||SSS|SSS||**-**||||
||SSS|||SSS|SSS||**-**||||
||SSS
a|||SSS|SSS||**-**||||
|SSS
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|Signed by one or two trustees on
behalf of all the trustees
kes,|Signature
kes,|||Print Name
kes,||||Date of approval
kes,|||
||kes,|||Ben Cumming
kes,||||29 May 2025
kes,|||
|kes,|||||||||||
|kes,|||||||||||
||Signature|||Print Name||||Date of approval|||
|Po||||Emma Betteridge||||29 May 25|||
||||||||||||
||||||||||||
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees**
Charity Name The Aboyne Lodge School Association
**On accounts for the year** 31 July 2024 **Charity no** 1044678 **ended (if any) Set out on pages** Page 1 & 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 07 / 2024** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records;
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 29 May 2025 **Name:** Wai Wun Ling **Relevant professional** Chartered Accountant of ICAEW **qualification(s) or body (if any): Address:** 21 Highview Gardens St Albans AL4 9JX
**Oct 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of** No material matters of concern were found **any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**