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2023-07-31-accounts

Trustees' Annual Report for the Trustees' Annual Report for the Trustees' Annual Report for the Trustees' Annual Report for the Trustees' Annual Report for the ort for theperiod ort for theperiod ort for theperiod ort for theperiod ort for theperiod
Period start date Period start date Period start date Period end date
From To
1
August
2022		 31 July 2023
Section A Reference and administration details
Charity name THE ABOYNE LODGE SCHOOL ASSOCIATION
Other names charity is known by ALSA
Registered charity number(if any) 1044678
Charity's principal address
ALSA
Aboyne Lodge School
St Albans
Postcode AL3 5EH AL3 5EH
Names of the charity trustees who manage the charity
Trustee name
Office (if any)
Dates acted if not for whole
year
Name of person (or body)
entitled to appoint trustee
(ifany)
1
Emma Betteridge
Chair
2
Ben Cumming
Treasurer
3
AmyLander
Secretary
4
~~=~~
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Independent examiner Wun Ling Highview Gardens, St Albans AL4 9JX hview Gardens, St Albans AL4 9JX
Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document
(eg. trust deed, constitution)		 Constitution, last updated in 2019
How the charity is constituted
(eg. trust, association, company)		 Unincorporated association
Trustee selection methods
(eg. appointed by, elected by)		 Trustees are appointed or reappointed annually at the Annual General
Meeting held in September at the beginning of the school year. The
trustees meet with parent representatives from each year group every
half term on a (roughly) 6 week basis, aligning with the school year. Both

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trustees and year reps are volunteers who have children attending the school.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Trustees oversee the day to day running of the charity. The trustees seek the views of the year reps in deciding the events to be run and often create subcommittees to run individual events with at least 1 trustee advising. All events are checked against our Eco policy and Inclusivity policy. All trustees give their time voluntarily and receive no remuneration or other benefits. As per our Constitution, all decisions are made by a simple majority vote cast at a committee meeting.

We work closely with the school, keeping the Head updated with fundraising activities and progress and they provide us with a list of funding requests. We work with a few commercial participators and contracts are in place.

An ongoing risk is the reduction of volunteers for events. This was managed by introducing online volunteer system and optimised events by reducing the workload and maximising profit. This was done by using wholesale suppliers to purchase stock in bulk rather than make several trips to more costly shops, removing floats from events & going cash free using online payment systems and supporting reps as much as possible.

We are also aware that the cost of living increases is still putting pressure on families so we increased our second hand uniform sales and again provided a second hand Christmas jumper sale with the same profit as a new jumper, helping families feel included while still raising funds for the PTA. We also offered new jumpers to pupils receiving pupil premium anonymously via the office.

Section C

Objectives and activities

Summary of the objects of the charity set out in its governing document

To advance the education of the pupils of the school by developing effective relationships between the staff, parents & others associated with the school and engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

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The objectives of ALSA are set in the context of the broader goals for the school and its pupils. In setting our objectives and planning our activities we have given careful consideration to the Charity Commission’s public benefit guidance. We started the school year having made a significant financial commitment for a new climbing frame and new sports equipment. Throughout the year our key objective was to provide continuing support for the pupils’ educational experience by continuing to pay for Summary of the main activities educational materials including a set of diverse books to encourage undertaken for the public diverse learning while also helping children with physical and intellectual benefit in relation to these stimulus by purchasing a new climbing frame, new sports equipment objects (include within this including two table tennis tables and multiple basket ball hoops, and section the statutory providing funding for transport to and from school trips. declaration that trustees have had regard to the guidance We also helped to directly benefit the pupils by contributing to a whole issued by the Charity school pantomine trip, the Year 6 leavers event and, sports day ice Commission on public ben efit) lollies We raised these funds by organising events for the pupils and parents that encouraged a sense of togetherness and community, including sponsored activities, Easter disco, family summer festival, hair brading, hosting a quiz night, wreath making, Christmas Hamper raffle, a summer party and school fairs.

Section D Achievements and performance

Summary of the main
achievements of the charity
during the year		 We had a successful year despite it being challenging at times support
for idea creation and staffing events. We continue to adapt to changing
parent groups and consider feedback carefully. This year we committed
to having less events, but tried to make those fundraising events we did
be more successful through gathering feedback about what parents liked
and didn’t like about previous events.
The most successful events were again the Summer party and auction,
Summer Festival and Christmas fair including the hamper raffle. Our
other pupil events like the Halloween film and Easter Bunny Hop raised
similar amounts to the prior year.
Our fundraising was focused on supplying the school with educational
materials, facilities and equipment. We finished the year on 31st July
2023 with available funds of £20,666.

Section E

Financial review

Brief statement of the
charity’s policy on reserves		 ALSA holds a reserve of £1,500 which enables us to cover costs of a
large event such as a fair and any additional small spending requests by
the school.

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Details of any funds materially N/A in deficit

Further financial review details (Optional information)

The main sources of funds during the year were from our large events and sponsored fundraisers.

You may choose to include additional information, where relevant about:

Section F

Other optional information

Future Plans

To focus on profitability of events and come up with fresh fundraising ideas.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Emma Bettteridge Full name(s) Amy Lander Chair Secretary Date 30 May 2024

Position (eg Secretary, Chair, etc)

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Details of any funds materially N/A in deficit ~~a~~

Section F Other optional information

Future Plans To focus on profitability of events and come up with fresh fundraising ideas.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Emma Bettteridge Full name(s) Amy Lander ~~a~~ Position (eg Secretary, Chair Secretary Chair, etc) ~~a~~ Date 30 May 2024 ~~a~~

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4

----- Start of picture text -----
Spreadsheet version of CC16a
The Aboyne Lodge School Association No (if any) CC16a
1044678
Receipts and payments accounts
For the period from Period start date To Period end date
1st August 2022 31 July 2023
Section A Receipts and payments
Unrestricted funds Last year
to the nearest £ to the nearest £
A1 Receipts
Fundraising Events 33,080.15 39,365.91
Fundraising Sales 4,810.49 5,821.01
Donations 2,390.37 100.00
Cash back from commercial partners 936.35 1,117.00
Sponsorship 1,000.00 850.00
Misc. income 15.5 0.00
Sub total(Gross income for AR) 42,232.86 47,253.92
A2 Asset and investment sales, (see table).
0 0
0 0
Sub total 0 0
Total receipts 42,233 47,254
A3 Payments
Cost of Fundraising events 9,470.37 8,899.54
Fundraising costs 1,515.60 2,292.69
licences 20.00 20.00
insurance 140.00 116.00
Equipment & facilities 36,327.71 34,871.58
Misc. payment 456.59 126.79
- -
Sub total 47,930.27 46,326.60
A4 Asset and investment purchases, (see table)
0 0
0 0
Sub total 0 0
Total payments 47,930 46,327
Net of receipts/(payments) (5,697) 927
A5 Transfers between funds - -
A6 Cash funds last year end 27,735 26,808
Cash funds this year end 22,038 27,735
Section B Statement of assets and liabilities at the end of the period
Categories Details
B1 Cash funds 22,038 27,735
Cash in bank
Total cash funds
(agree balances with receipts and payments account(s))
Details
B2 Other monetary assets
B3 Investment assets -
Categories Details Unrestricted funds Restricted funds Endowment funds
to nearest £ to nearest £ to nearest £
B1 Cash funds - -
Cash in bank 22,038 - -
- - -
----- End of picture text -----

Sub total 47,930.27 46,326.60
A4 Asset and investment purchases, (see table)
0 0
0 0
Sub total 0 0
Total payments 47,930 46,327
Net of receipts/(payments) (5,697) 927
A5 Transfers between funds - -
A6 Cash funds last year end 27,735 26,808
Cash funds this year end 22,038 27,735
Section B Statement of assets and liabilities at the end of the period
Categories Details
B1 Cash funds 22,038 27,735
Cash in bank
Total cash funds
(agree balances with receipts and payments account(s))
Details
B2 Other monetary assets
B3 Investment assets -
Categories Details Unrestricted funds
Restricted funds
Endowment funds
to nearest £ to nearest £ to nearest £
B1 Cash funds - -
Cash in bank 22,038 - -
- - -
Total cash funds 22,038 - -
(agree balances with receipts and payments account(s)) OK OK OK
Unrestricted funds
Restricted funds
Endowment funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of The Aboyne Lodge School Association

On accounts for the year 31 July 2023 Charity no 104468 ended (if any) Set out on pages Page 1 & 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 07 / 2023 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:

Date: 30 May 2024 ~~|~~

Name: Wai Wun Ling ~~Cs~~ Relevant professional Chartered Accountant of ICAEW qualification(s) or body (if any): Address: 21 Highview Gardens St Albans AL4 9JX

October 2018

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Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

No material matters of concern were found

October 2018

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