||||||||||**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**Trustees' Annual Report for the**|**ort for theperiod**|**ort for theperiod**|**ort for theperiod**|**ort for theperiod**|**ort for theperiod**||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||Period start date|Period start date|Period start date||Period end date|||||||||||| |||||||||**From**||||**To**||||||||||||| ||||||||||1
August
2022||||31|July|||||2023|||||| |||||||||||||||||||||||||| |||||Section A|||||Reference and administration details|||||||||||||||| |||||||||||||||||||||||||| ||||||||||**Charity name**||**THE ABOYNE LODGE SCHOOL ASSOCIATION**|||||||||||||| |||||||||||||||||||||||||| ||||||||**Other names charity is known by**||||||ALSA|||||||||||| |||||||||||||||||||||||||| ||||||||**Registered charity number(if any)**||||1044678|||||||||||||| |||||||||||||||||||||||||| |||||||||**Charity's principal address**
ALSA||||||||||||||||| ||||||||||||Aboyne Lodge School|||||||||||||| ||||||||||||St Albans|||||||||||||| ||||||||||||**Postcode**|||||**AL3 5EH**||**AL3 5EH**||||||| |||||||||||||||||||||||||| |||||||**Names of the charity trustees who manage the charity**||||||||||||||||||| |**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**
1
Emma Betteridge
Chair
2
Ben Cumming
Treasurer
3
AmyLander
Secretary
4
~~=~~||||||||||||||||||||||||| |||||||**Names and addresses of advisers (Optional information)**||||||||||||||||||| |||**Type of adviser**|||||||**Name**||**Address**|||||||||||||| |||Independent examiner|||||||Wun Ling||Highview Gardens, St Albans AL4 9JX|||||hview Gardens, St Albans AL4 9JX||||||||| |||||||||||||||||||||||||| |||||||**Section B**|||**Structure, governance and management**|||||||||||||||| ## **Description of the charity’s trusts** |Type of governing document
(eg. trust deed, constitution)|Constitution, last updated in 2019| |---|---| |How the charity is constituted
(eg. trust, association, company)|Unincorporated association| |Trustee selection methods
(eg. appointed by, elected by)|Trustees are appointed or reappointed annually at the Annual General
Meeting held in September at the beginning of the school year. The| ||trustees meet with parent representatives from each year group every| ||half term on a (roughly) 6 week basis, aligning with the school year. Both| 1 March **2012** **TAR** trustees and year reps are volunteers who have children attending the school. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - ●policies and procedures adopted for the induction and training of trustees; - ●the charity’s organisational structure and any wider network with which the charity works; - ●relationship with any related parties; - ●trustees’ consideration of major risks and the system and procedures to manage them. - The Trustees oversee the day to day running of the charity. The trustees seek the views of the year reps in deciding the events to be run and often create subcommittees to run individual events with at least 1 trustee advising. All events are checked against our Eco policy and Inclusivity policy. All trustees give their time voluntarily and receive no remuneration or other benefits. As per our Constitution, all decisions are made by a simple majority vote cast at a committee meeting. We work closely with the school, keeping the Head updated with fundraising activities and progress and they provide us with a list of funding requests. We work with a few commercial participators and contracts are in place. An ongoing risk is the reduction of volunteers for events. This was managed by introducing online volunteer system and optimised events by reducing the workload and maximising profit. This was done by using wholesale suppliers to purchase stock in bulk rather than make several trips to more costly shops, removing floats from events & going cash free using online payment systems and supporting reps as much as possible. We are also aware that the cost of living increases is still putting pressure on families so we increased our second hand uniform sales and again provided a second hand Christmas jumper sale with the same profit as a new jumper, helping families feel included while still raising funds for the PTA. We also offered new jumpers to pupils receiving pupil premium anonymously via the office. ## **Section C** ## **Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the education of the pupils of the school by developing effective relationships between the staff, parents & others associated with the school and engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. 2 March **2012** **TAR** The objectives of ALSA are set in the context of the broader goals for the school and its pupils. In setting our objectives and planning our activities we have given careful consideration to the Charity Commission’s public benefit guidance. We started the school year having made a significant financial commitment for a new climbing frame and new sports equipment. Throughout the year our key objective was to provide continuing support for the pupils’ educational experience by continuing to pay for **Summary of the main activities** educational materials including a set of diverse books to encourage **undertaken for the public** diverse learning while also helping children with physical and intellectual **benefit in relation to these** stimulus by purchasing a new climbing frame, new sports equipment **objects (include within this** including two table tennis tables and multiple basket ball hoops, and **section the statutory** providing funding for transport to and from school trips. **declaration that trustees have had regard to the guidance** We also helped to directly benefit the pupils by contributing to a whole **issued by the Charity** school pantomine trip, the Year 6 leavers event and, sports day ice **Commission on public ben efit)** lollies We raised these funds by organising events for the pupils and parents that encouraged a sense of togetherness and community, including sponsored activities, Easter disco, family summer festival, hair brading, hosting a quiz night, wreath making, Christmas Hamper raffle, a summer party and school fairs. ## Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|We had a successful year despite it being challenging at times support
for idea creation and staffing events. We continue to adapt to changing
parent groups and consider feedback carefully. This year we committed
to having less events, but tried to make those fundraising events we did
be more successful through gathering feedback about what parents liked
and didn’t like about previous events.
The most successful events were again the Summer party and auction,
Summer Festival and Christmas fair including the hamper raffle. Our
other pupil events like the Halloween film and Easter Bunny Hop raised
similar amounts to the prior year.
Our fundraising was focused on supplying the school with educational
materials, facilities and equipment. We finished the year on 31st July
2023 with available funds of £20,666.| |---|---| ## **Section E** ## **Financial review** |**Brief statement of the**
**charity’s policy on reserves**|ALSA holds a reserve of £1,500 which enables us to cover costs of a
large event such as a fair and any additional small spending requests by
the school.| |---|---| 3 March **2012** **TAR** **Details of any funds materially** N/A **in deficit** ## **Further financial review details (Optional information)** The main sources of funds during the year were from our large events and sponsored fundraisers. You **may choose** to include additional information, where relevant about: - Expenditure supported events that contributed to the collective - ● the charity’s principal wellbeing of the pupils or helped to further the education of the - sources of funds (including children by paying for new climbing frame, new sports equipment - any fundraising); including two table tennis tables and multiple basketball hoops, and - ● how expenditure has providing funding for transport to and from school trips & Twinkl. supported the key objectives ● Climbing frame – £22,406 of the charity; ● Pupil experiences - £1,780 - **●** investment policy and ● Sports equipment - £4,254 objectives including any ● Diverse books - £1,755 ethical investment policy ● Twinkl teaching resource - £1,025 - investment policy and objectives including any ethical investment policy adopted. ## **Section F** ## **Other optional information** Future Plans To focus on profitability of events and come up with fresh fundraising ideas. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** Emma Bettteridge **Full name(s)** Amy Lander Chair Secretary **Date** 30 May 2024 **Position (eg Secretary, Chair, etc)** 4 March **2012** **TAR** **Details of any funds materially** N/A **in deficit** ~~a~~ - **Further financial review details (Optional information)** The main sources of funds during the year were from our large - You **may choose** to include events and sponsored fundraisers. - additional information, where relevant about: Expenditure supported events that contributed to the collective - ● the charity’s principal wellbeing of the pupils or helped to further the education of the - sources of funds (including children by paying for new climbing frame, new sports equipment - any fundraising); including two table tennis tables and multiple basketball hoops, and - ● how expenditure has providing funding for transport to and from school trips & Twinkl. supported the key objectives ● Climbing frame – £22,406 of the charity; ● Pupil experiences - £1,780 - **●** investment policy and ● Sports equipment - £4,254 objectives including any ● Diverse books - £1,755 ethical investment policy ● Twinkl teaching resource - £1,025 adopted. ## **Section F Other optional information** Future Plans To focus on profitability of events and come up with fresh fundraising ideas. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** Emma Bettteridge **Full name(s)** Amy Lander ~~a~~ **Position (eg Secretary,** Chair Secretary **Chair, etc)** ~~a~~ **Date** 30 May 2024 ~~a~~ March **2012** **TAR** 4 **----- Start of picture text -----**
Spreadsheet version of CC16a
The Aboyne Lodge School Association No (if any) CC16a
1044678
Receipts and payments accounts
For the period from Period start date To Period end date
1st August 2022 31 July 2023
Section A Receipts and payments
Unrestricted funds Last year
to the nearest £ to the nearest £
A1 Receipts
Fundraising Events 33,080.15 39,365.91
Fundraising Sales 4,810.49 5,821.01
Donations 2,390.37 100.00
Cash back from commercial partners 936.35 1,117.00
Sponsorship 1,000.00 850.00
Misc. income 15.5 0.00
Sub total(Gross income for AR) 42,232.86 47,253.92
A2 Asset and investment sales, (see table).
0 0
0 0
Sub total 0 0
Total receipts 42,233 47,254
A3 Payments
Cost of Fundraising events 9,470.37 8,899.54
Fundraising costs 1,515.60 2,292.69
licences 20.00 20.00
insurance 140.00 116.00
Equipment & facilities 36,327.71 34,871.58
Misc. payment 456.59 126.79
- -
Sub total 47,930.27 46,326.60
A4 Asset and investment purchases, (see table)
0 0
0 0
Sub total 0 0
Total payments 47,930 46,327
Net of receipts/(payments) (5,697) 927
A5 Transfers between funds - -
A6 Cash funds last year end 27,735 26,808
Cash funds this year end 22,038 27,735
Section B Statement of assets and liabilities at the end of the period
Categories Details
B1 Cash funds 22,038 27,735
Cash in bank
Total cash funds
(agree balances with receipts and payments account(s))
Details
B2 Other monetary assets
B3 Investment assets -
Categories Details Unrestricted funds Restricted funds Endowment funds
to nearest £ to nearest £ to nearest £
B1 Cash funds - -
Cash in bank 22,038 - -
- - -
**----- End of picture text -----**
|**_Sub total_**|**47,930.27**||**46,326.60**|||||||| |---|---|---|---|---|---|---|---|---|---|---| |||||||||||| |**A4 Asset and investment purchases, (see table)**||||||||||| ||0||0|||||||| ||**0**||**0**|||||||| |**_Sub total_**|**0**||**0**|||||||| |||||||||||| |**_Total payments_**|**47,930**||**46,327**|||||||| |||||||||||| |**_Net of receipts/(payments)_**|**(5,697)**||**927**|||||||| |**A5 Transfers between funds**|**-**||**-**|||||||| |**A6 Cash funds last year end**|**27,735**||**26,808**|||||||| |**_Cash funds this year end_**|**22,038**||**27,735**|||||||| |||||||||||| |||||||||||| |Section B Statement of assets and liabilities at the end of the period||||||||||| |Categories|**Details**|||||||||| |||||||||||| |**_B1 Cash funds_**|**22,038**||**27,735**|||||||| ||Cash in bank|||||||||| |||||||||||| ||Total cash funds|||||||||| |**(agree balances with receipts and payments account(s))**||||||||||| |||||||||||| ||Details|||||||||| |**_B2 Other monetary assets_**||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |**B3 Investment assets**|||||||||-|| |**Categories**|**Details**|||**Unrestricted funds**
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GG|GG|GG| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** The Aboyne Lodge School Association **On accounts for the year** 31 July 2023 **Charity no** 104468 **ended (if any) Set out on pages** Page 1 & 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 07 / 2023** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date:** 30 May 2024 ~~|~~ **Name:** Wai Wun Ling ~~Cs~~ **Relevant professional** Chartered Accountant of ICAEW **qualification(s) or body (if any): Address:** 21 Highview Gardens St Albans AL4 9JX **October 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). ## **Give here brief details of any items that the examiner wishes to disclose** . No material matters of concern were found **October 2018** 2 **IER**