Document Number.. 2MSC-AGM-01 Issue.. 1 Datsd. 0310612026 2nd MALVERN scour GROUP Regis f8nty Number 1044413 Scouts Trustees Annual Re For the period: I" April 2025 to 315r March 2026 For 2nd Malvern Scout Grou Reference and Admlnlstratlon Detslls 2nd Malvern Scout Group - Registered Charity Number: 1044413 Address: 2 Malvern Scout Group. Spring Lane, Malvern, Worce5tershlre. WR14 IAI. Website: www.2ndmalvernscout5.0 Trustees.. As detailed with the Charity Commission Group Lead Volunteer: Ben Johnstone Chalr: Peter Reeve Treasurer: Verena Steventon Trustee Board Member.. Mike Wood Trustee Board Member.. Marilyn Wood Trustee Board Member.. Kate Gynn Trustee Board Member.. Nick Gie55 Administrator: Joanna Reeve Independent Examiner: ructure Governance and Mana Sarah Medcalf ACA ement The Annual General Meeting IAGMI for the previous year was conducted on 2nd July 2025 which detailed the election of Trustees labovel to the Trustees Board of 2r4 Malvem Scout Group. The constitution of the Scout Association was re-adopted by the Group and quorums voted on. No other trust deed or arhcles of association were discussed or voted on. The 2025 AGM minutes may be viewed in a separate document and shall be afdilable at the AGM and on the Group website. The AGM for the current year shall proceed on the 1° July 2026. During the AGM all Trustees shall be elected or confirmed in their current role. the constitution for the charity shall be -adopted and the quorum detai15 verified and voted on. The Annual Financial Report shall also be considered. and an independent accounts examiner appointed for the coming year. 2, Malvern Scout Group is part of the UK Scout Assooation federatlon but is a charity in its own right. We adopt the constitution of the Scout A550ciation and follow the rules of the Association. We have the same aims and principles as those detailed in the Associations "Policy, Organi5ation & Rules" do¢umentatlon. All the scouting sections are overseen by the Group Lead Volunteer IGLV) who has the responsibility for ensuring that all operatlonal activities (scouting activities) that the adult volunteers deliver are safe and comply with the Scout Associatlon policies and rules. 2MSC-AGM-01 RwJiskrgJ Charrty NLffib8r 1044413 Page1 of4
2nd MALVERN scour GROUP Trustees Annual Report Scouts The Trustee Board oversee the governance of the Scout Group ensuring that the volunteers and young people have the resources that they require, that the facilities that they use are safe and that adequate funding is in place to run the Scout Group. The Trustee Board also assist the Group Lead Volunteer in ensuring that adequate training in Safety, Safeguarding, GDPR and 1st Aid is received by adult volunteers, to ensure all activities undertaken by the young people are done in a safe and Secu environment. All members of the Trustees Board must also undertake adequate trdlnin8 to ensure they understsnd the role of the board and the roles of the individual members. All the training received by our volunteers and Trustees is documented by the Scout Association. Ob ectlves and Actlvltles Our main PUrpe is to actSvely enga8e and support young people in thelr personal development. empowering them to make a positive contribution to soaety. Our method of development of young people takes place when the young people. In partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have fun. tske part in artivities indoors and outdoors. learn by doin8. share in spiritual reflection. tske responsibility and make choices. undertake new and challenging actlvities. make and live by their Promise. As Scouts we are gulded by these values: Inte8rlty- We act with integrity. we are honest, trustworthy and loyal. R¢spert- We have self.respeci and respett for others. Care- We support others and take care of the world in which we live. 8ellef - We explore our faiths. beliets and attitudes. Co-operatlon- We make a positive differentr: we co-operate with others and make friends. The scoutlng activities undertaken by the Squirrel. Beaver. Cub & Scout sections were many and varied and included summer camps & weekend camps at variou5 locations. sleep overs at the HQ, hikes on the Malvern Hills and surrounding areas, water artivities. Jamboree of the Internet, pioneering and many, many more exiting and fun activities. The young people also work hard on scouting and other activities to gain badges and have made their leader5 proud by achieving many badges and awards. As a Group we have also got tO8ether at our annual campfire and firework display and with othef members of the District at the St George's day parade in Malvern. A¢hlevements and Performan The 2nd Malvern Scout Group is a well-e5tabli5hed Scout Group within "The Malverns" Distrirt. The Group is situated in a purpose-built headquarters building within the town of Malvern. There are currently over 85 young members, an increase of over 5% in our numbers, varying in ages from 4 to 14. The Group also has a partnership agreement with Beacon Explorer unit, who share our premises, who have young people from 14 to 18 years of age. There are over 20 adult volunteer and helpers varying in age frorn 18 to early 7(Ys. The Group currently has one Squirrel Dy(4 to 6 years). one Beaver Colony16 to 8 years), one Cub Pack18 to IO% years) and two Scout Troops 110% to 14% years) and is also partnered with Beacon Explorer Unit. 2MSC-AGM-01 Regsterèj alIty Nber 1044413 Page2 of4
2nd MALVERN SCOUT GROUP Trustees Annual Report Scouts During this rewrting period the Scout Association has continued to make amendments to the Scout Association Policy Organisation & Rules IPORI. In February the Trustee Board received a Regulatory Advice and Guidance note from the Charity Commission for England and Wales. The Scout Association initiated actions that were required to be tsken be Trustee Boards to comply with the note. The Trustee Board of 2nd Malvern Scout Group have initiated a full review of the Leadership Team and Trustee Board processes to assure members of the Leadership Team and Trustees that the Group comply with the controls, procedures and structures in place to keep everyone safe in Scouts. The review is very comprehensive and 2Th1 Malvern Scout Group plan to be fully compliant as early as possible but with completion by 2027. The Group Leadership Team and TfUStees agreed to Investigate and fund four building improvement projetts. in this reporting period. with the aim of reducing the running costs of the premises. al Translucent pane15 were installed into the roof of the veranda to increase light levels both in the veranda and into windows of the Pathways and main Hall to try to reduce the time that internal lights were switched on. Thls project was successfully completed early in the year. bl Solar panels were installed onto the roof of the buildlng supplemented by battery storage. This large project was made possible with a grant from Malvern Hills Distritt Council and match fundin8 from the Group. The project was completed in February 2026 and early indications, even with the bad weather, are that the panels are producing much of the power reqUId to run the premises. cl The Leadership team agreed for the lighting on the premises to be upgraded to more efficient LED style lighting over a two-year period. Of the 108 individual lights in and around the premises only 10 remain to be upgraded. Although initially expensive to instsll the new lighting will benefit reduced running costs going forward. The project shall be completed nearly one year ahead of schedule. dl Air Source Heat Pumps are being investigated as a replaoment for the LPG gas boiler. However early indications from the heat loss survey and quotstions indicate that the Air Source heat pump may cost more to run than the existing gas boiler. Further information is required before a decision is made by the Leadership Team from both a financial and environmentsl perspect6ve. The outside areas produce a lot of green and brown waste from the vegetsble areas, te$ and shrubs, and grdssed areas. All this "waste" Is composted. We also recycle food waste in our wormery. All of these items are composted during the year and the resulting compost used on the raised beds in the grounds for future vegetable and plant growth. Following the change in Government regulation5 to workplace recycling, that came into force in March 2025. the Group have now implemented 3 commercial recycling collection every two weeks with Malvern Hills District Council IMHDCI. This is addition to the existing commercial waste collection every two weeks for non-recyclable waste. Financial Review The Trustee Board monttor the finanS of the Group throughout the year with the Treasurer delivering a financial update at each quarterly meeting. The finan$ of the group are still in a strong position, even with the ever-increasing energy costs. The Board ha5 ensured that adequate funds are maintained and are available as an "emergency fund- to ensure the Group can function in extreme events. The Annual Financial Report may be viewed in a separate document and shall be available at the AGM and on the Group website. 2MSC-AGM-01 Regtyed Ch81ty 1044413 P8ge3of4
2nd MALVERN scour GROUP Ttee$ Annual Report Scouts Plans for the Future Perlod and Other Addltlonal Inf0MtIOn The Group Leadership Team have approved plans to instsll a traverse wall onto the boundary wall that was renewed last year. This facility 5h311 be accessible for all sections wtthin the group and shall also provide an additional activity asset for visiting scout groups. The Air sour Heat Pump project shall be investigated further in the coming year. The scouting activities are planned and implemented by the dedicated team of adult volunteers, led by the Group Lead Volunteer IGLVI. Their professionalism and enthusiasm continue to deliver a fantastic, educational and fun program for the young people of the Group. The dedicated team of adult volunteers is also backed up by parents offering to assist with certain outdoor and off-site athvitSes. All occasional helpers must agree to undertake a Scout Association DBS Check and to Safety and Safeguarding training. This help is gratefully reiVed and 8reatly appreciated by the adult volunteers and the Group and a huge thank you goes out to all those who have helped during the past year. There is, however, alway5 a need for more adult w)lunteer5 and helpers within the sections and I would encourage any parent. relative or friend to get Involved in any way that they can. This also applies to the Trustee Board, and we would welcome new members to apply to the board. By spreading the organisational tssks amongst more volunteers. we could deliver even bigger and better activities for the young people of the Group. If you feel you would like to get involved in any role just speak to your sectton volunteers or contact the Group Lead Volunteer or Chair for more information. Contstt detsils may be found on our website www.2ndmalvernscouts.or As Chair I would like to tske this opportunity to thank all the volunteers wlthin the Group. who have 8iven $0 much of their time and tslents to assist in our aim to engage with and support young people in their personal development, empowering them to make a positive contribution to society- Looking at the young members of 2 Malvern Scout Group I feel we are continuin8 to make a positive contribution to thls aim. Chair Peter Reeve Dated: 03106126 Group Lead Volunteer Ben Johnstone Dated.. 03106126 The above Trustees Annual Report was considered and accepted on behalf of the 2TrJ Malvern Scout Council at the Trustee Board meeting held on the 3 June 2026 and signed to that effect by the above - Peter Reeve Ichairl and Ben Johnstone (Group Lead Volunteer). 2MSC-AGM-01 Regi5knd Qlaiity Nbe{ 1044413 Page4 of4
Trnt Number: 2MSC-AGM-02 Issue.. 1 Dated.. 0310612026 2nd MALVERN SCOLrr GROUP RW"Ste Chanty Numtr 1044413 Scouts Statement of Accounts Re Forthe period: 1° April 2025 to 31" March 2026 2 Malvern Scout Grou Note.. Restricted Funds for this financial year are for the Solar Panel Project which include funds from the folk)wing.' Grant from MHDC {£12500), Match Funding {£25001. Addrtical Match funding reed with MHDC1£20001, Contingency fvnding for VAT in event VAT is not recognwd {£3400) Un-RestriLted Current Year 2026 Total Restricted Current Year 2026 Total Previous Year 2025 Total RIpts - Incom• Subscriptions {Including Non Gift-AKI payments) Hall Hire Pathway Service Charge Sub Total (For PR&PPL COnSthtk only) 12.195.00 3.758.00 10,2Crf).00 26,153.C(I 10,468.16 2.619.00 10,200.00 23,287.16 Inleresl Received (Cash Account) Interest Received {Gold Account) Gfft Aid Grants Donations Fund Raising Camp & Extemal Activtty Fees Water (Repayments for incorrect payouts) Building M8intenance (Repayments for incorr1 payout8} Extémal Maintén8nce {ContrityJtions from Pathways) PRS, PPL & Tr Licence (Repayments for incorrect payouts) Intemal Transfer betr accounts (In) Badges, Scarves & Uniforms {Sale of Uniforms & Badges) Stripe Account IPiep8KI cards) 49.58 395.07 2,008.11 58.43 384.10 4,966.56 0.00 1,095.00 250.00 7,479.87 0.00 295.16 12,500.00 1,071.00 787.00 5,673.30 50.00 831.72 23,OW.00 181.00 7,900.00 156.70 6,5.00 39,735 04 65,888.04 Sub Totsl Tolal Receipts 20,400.00 20.400.00 15,567.54 38,854.70 2MSC-AGM-02 Re9j Cthaiity Nbe[ 1044413 Page1 of4
2rNI MALVERN SCOUT GROUP Statement of Accouirts Report Scouts Un-Restrided Current Year 2026 Total Restricted Current Year 2026 Total Previous Year 2025 Total Outgoings - Pathway Rent to MHDC Waste Disposal {Bin collectM)ns) Insurance Water Electricity Gas Telephone and Broadband Fire and Building Alarm Safety or Service Inspections Carpark Maintenance PRS, PPL & TV Licence Cleaning Charges Consumables {slationery, cleaning materials & toilet rolls) Building Maintenance (lights. paint. repair8 & proj8ctsl External Mainlenance (fuel for rrnwer. tcols. site repairs) Bank Fees 250.00 293.28 2.746.33 1,349.98 2,7.00 3.387.01 1,049.14 340.80 683.23 0.00 760.58 1.808.00 499.63 250.00 131.75 3,030.70 831.04 1.746.00 3.072.85 993.55 405.60 323.70 0.00 1.242.26 2.088.49 348.90 878.69 2,575.06 758.56 4,302.27 70.00 17 575.23 60.00 21,402.17 Sub Total 0.00 Outgolng8 - 2nd Molvern Scout Group Onty Go Cardless Fees Scout Asswiation Membership Fees Badges, Scarves & Uniforms Web Page, OSM & IT Fees Lead6r Training Equipment Expenditure Donations Fundraising Expenses Camp & Extemal Activty Exp8nses Section Expenses Irequested seclion funds - running costs) Improvement Pro$ Inlemal Transfer behyeen accounts (Out) Stripe Account (Prepaid cards} 671.02 4,777.50 1,717.28 505.59 0.00 188.95 100.00 256.94 8,443.82 721.75 705.37 4,478.40 1,223.02 420.22 1.49 401.59 125.00 0.00 6,996.48 250.91 5.544.98 30,900.00 6.590.00 60 417.83 16,999.06 156.70 Sub Total 16,999.06 14,053.81 Totsl Payments 77.993.06 16,999. 35,455.98 Nel Receipts for the Year 2025 - 2026 3,398.72 Balance blfyvd at 1 April 2025 45,966.26 42,567.54 Balance C1fv at 31 March 2026 45,966.26 2MSC-AGM-02 Registe Chaity Nwnter 1044413 Page2of4
2nd MALVERN SCOUT GROUP Statement of Accounts Report Scouts Assets Retalned (Hxed Asset) Summary HQ Building Write Off over remainder of lease- 22 years from 1 April 2009 Restricted Un$tred Total Cost 01 April 2025 Additions 211,336.07 34.080.00 0.00 245.416.07 0.00 31 March 2026 211.336.07 34,080.00 245.416.07 Depreciation 1 April 2025 Ch8rge 153.561.67 9.6(b.19 24.785.18 1,549.09 178,346.85 11,155.28 31 March 2028 163,167.86 26,334.27 189,502.13 Wdtten Oown Value 48.168.22 7,745.73 55.913.94 2MSC-AGM-02 RL%ter8Y Charity 1044413 Page3of4
2nd MALVERN SCOUT GROUP Statement of Accounts Report Scouts Statement of Assets & Liabilities As at 31 March 2026 Cash And Bank Accounts End of Year Balances Group Bank Accounts CAF (On Line) Gold Account 0009757 - Savings Account CAF (On Line) Cash Account 00032605- Day lo Day Account Bank Current Accounts, Se¢tions Scouts ILloyds- On Line) 82415768 Section Payment Cards Shackleton IS¢out Monl Payment Card Scott (Scout Fril Payment Card Raleigh (Cub) Payment Card Beaver Payment Card GLV Payment Card Maintenance Payment Card Squirrels PaYrrnt Card Other Petty Cash in hand, Sections and Group 27.235.32 8,907.01 25.58 221.35 163.79 111.81 70.53 14.80 265.78 246.21 0.00 Assets Rotalned for Charity's Own U HQ Building al Written Down Value Represented by.. General Fund De8ignated Equlpment Fund (If allocated in year) 37,262.18 37,262.18 48,168.22 7.745.73 55,913.94 HQ Building Restricted Fund HQ Building Unrestricted Fund 93.176.12 The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 3 June 2026 and signed on their behalf by.. 2nd Malvem Group Treasurer ..... V. Steventon 2nd Malvem Group Chair........ P. Reeve 2MSC-AGM-02 Regis•ErèJ c*ity Nber 1044413 Page4 of4
Independent examiner’s report to the trustees of 2[nd] Malvern Group Scout Council
I report to the trustees on my examination of the accounts of the 2[nd] Malvern Scout Group for the year ended 31[st] March 2026.
Responsibilities and basis of report
As the charity trustees of the 2[nd] Malvern Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 2[nd] Malvern Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
in connection with the examination giving me cause to believe that in any material respect the account to not accord to those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
I provide my statement without acceptance of any responsibility whatsoever and disclaim all liability to you. Any use you wish to make of the information is, therefore, entirely at your own risk.
Signed:
Name: Sarah Medcalf ACA
Registered with the Institute of Chartered Accountants in England and Wales Membership No.: 4401682
Address: 19 Warren Close Churchdown Gloucester GL3 1JP Date: 24 May 2026