BARNHILL COPIMUNITY ASSOCJATI FINANCIAL STATEMENTS FOR THE YEAR ENDED 1 MARCH 21 1111 1111 24103r2022 COK4PANIES HSE
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BARNHILL COMMUNITh ASSOCIATION COMPANY REGISTRATION 02921710 CHAIRMAN Brenden McGerty VICE CHAIRMAN Pal Thurtey TREASURER Pat Thufley SECRETARY Mark Gritt OTHER COMMIThEE MEMBERS Gerald Langley Sarah Coleman REGISTERED OFFICE Bamhill Communily CenltE Ayles Road Hayes Middlesex U84 9HG ACCOUNTANTS Rockett & Co. Accountants 16 Rickmansworth Ro*1 Northwood Middlesex PIA6 IHA INDEX Page Report of the Management comMee Report of the Accountants Statement of Financial Adivities Balan Sheet Notes lo the A¢¢ounts 8-11
BARNHILL COMMUNiff ASSOCIATION MANAGEMENT COMMirrEE'S REPORT FOR THE YEAR ENOEC 31 MA CH 021 The management committee present their Report and the charitys Finanaal Statements for the year ended 31 March 2021. Status The company is limited by guarantee, not I1j a share Ca1. Ststement of Purpose The Barnhill Community Associath"on provides recreational fac1"tieS. education and a community centre for the inhabitants of Bainhill and suirourKling dislrKts. Management Committee The following were members of the management commrttee duiing am or part of the year under review.. Brendan McGerty Pal Thurtey Mark Grttt chaimian vice thaimian and treasurer secretary Gefald Langley Sarah Coleman Review of the Charity Activities During the year under review the onby letting irwme arose from hire of PaIng facilities as Ihe ha115 were closed throughout Ihe year due to Covid-19. The charity received Govemment and Local Authorty Grants. enablmig the premises to be maintained. In addilTron Ihe charity received donations from the Co-op CaNier Bag Fund and the Jubilee Club. The ch8rtly was able to fe-open in July 202110 continue rts objecbve to provide recrealional facilities. education and a community centre for the rnhabitants ol Ihe Bamhilj and surroun4ing areas. The costs of maintaining the premises need to be balanced against the obiectr¥es of provmling for the needs ol the local communiiy at as low a charge as pots[e. There are many statutory bodies and requiremenls to satisfy vthich is undertaken by our sfaff and by the committee members and the Commiltee would like lo thank all those invofved in supporting the Community Cenlre and the Social Club. FlTranclal Ststements Committee members provide their Irme and organise meets'ngs on a voluntary basis, without charge or cost to the charity. and all staff lime is COndered to be attrtable to the running of the ch8riWs aclivitses and not lo govemance. Page 1
BARNHIL COMMUNITh ASSOCIATION MANAGEMENT COMMITTEE'S REPORT FOR THE YEAR ENDED 31 MARCH 2021 Rl¥k hlanagemenl The management committee actNely review the major risks whith the charity la on a regular basis and have established systems to Klentsfy and mrtvJate any significant risks. The charity has an established financial reporting pr¢xedure, which the management committee regvlarty revEw to monitor and control its assets. In the opinion of the mana9emenl commrttee the main risk that the charty faces is obtaining sufficient income lo cover the level of expenditure required lo maintain the thartys aCtNI$. Slated Resorves Policy . The management committee have revWed the charivs needs for reserves in line with the guidance issued by the Charity Commission. The management commrttee believe that the reserves need to be generated lo a level where they would cover three month's of the chanty's running costs and have determined that its aim should be to establish a level of unrestricted reserves of some £20.000. Appointment of Committee MeMrg Members of the management committee are dected each year at the Annual General Methg by the membership of the community centre. M4nagerrient Committge's Responsibilities for Ihe Financial Statements Company law in the Unrted Kingdom wuires ihe managemenl committee. who are also dire¢tors. lo prepare financial statements for each financ1 year which give a true and fair vtew of the stste of affairs of the charity and of the orofit or loss of the charty for that period. Under company law the management committee musl not approve the financk41 statements unless they are satisfied they give a true and lair view of the State of affairs and of the profrt or loss of the company for thal period. ln prepanng those financial statements. the management committee are required to. Select suitable accounting poliaeg ar then appty them consisiently. Make judgements and estimates that are a$onate and prudent. Stale whether applble accounting stsndarts have been followed, subject lo any malefial departures disclt)sed and explained in the financial statements. Prepare the financial slalements on a go9 concem basis unless il is inapprove to presume that the charity will contsnue in busines5. The management committee are respongble for keeping adequate accounting recryds which di%close wrth reasonable accuracy al any brne the firban¢ial position of the charity and to enable them to ensure that the financial ststements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence tor taking reasonable steps for the prevenlKsn and detection of fraud and other irfegulaflties. Page2.
BARNHILL COMMUNITY ASSOCIATION MANAGEMENT COMMIThEE'S REPORT FOR THE YEAR ENDED 31 MARCH 2021 This report has been prepared in accordance with the exemptions wovKled by Section 415A of the Companies Act 20c. Mark Gntt Secretary 23rd March 2022 Page 3
ACCOUNTANT ' REPORT TO TH MANA NTC MMITTEE ON THE FINANCIAL STATEMENTS OF BARNHILL COMMUNITY ASSOCIATION We have examined the financial statements for the year ended 31 March 2021 set o(rt on pages 5 to 11 wh¢ch have been prepared untler the historical cost c(Mwention. Respective responsibilities of managèmènt committee and reporting accountants The rnaDaent committee, who are also the trustees of Barnhill Community AssociatKJn for the purp05e$ of the Charities Act and the directors for the purposes of company law, are responsible for the preparation of the financial 5taternents. The management committee consNler that an audil is ncrt required under Section 144 of the Charjb'es Act 2011 and ve taken advantage of the exemptson conferred by secbon 477 of the Companies Act 20C6 not to have these financial statements audrte¢J. It is our responsibilrty lo-. ex8mine the financ1 statements vnder section 145 ot the charib.es Act, to follN the Pf4xedures laKI down in the general directtorts given by the Charity CcKnmi5sion under se¢lion 1451511bl of the Chanbes Act. and lo state whetlw particular matters have cc¥ne to (Jur attention... Basis of opinion Our examination was carried out in a¢Idance with general Dire¢lions given by the Charity Commission and includes a review of the accounting records kept by the charty and a ccffjparison of the accounts psented %wth those records. It also includes wisideration of any unusual items or discb5ures in the accounts and seeking explanations from the management commfftee conceming any such matters. The procedures undertaken do not prowde all the evidence that would be required in an audrt, and consequently no opinion is given as to whether thè accoun1$ present a tn and far vie and the port i8 limrted to those maiters set out in the stement Èelow. Opinion In conneciion wrth our ex]natIOn. no material matters have come lo our attentn which give cause to believe th. in any matenal respecl.- the accounting records vme not kept in acc(Kdance sec#NM 130 of the Charitres Act.. or the financial ststements ¢Jo not &cord wrth the xcounting records", or the financial Slatements do not cnpth applicable requ1mentS conceming the form and ontenl of the COUnts set out in the Charities {Accounls and Reports) Regulations 2008 other than any requ1ment th the accounts give a Irue and fairf vthv which is not a matter consmlered as part of our review. We have come across no other matters in Connect wrth the examination lo %thi¢h attention should be drawn i r to enable proFer understanding of the finbncial statements to be reached. ROCKETh & CO Accountants 16 Rickmansworth Ro&J Northwo¢xJ MKldlesex HA61HA 23rd March 2022 Page 4
BARNHILL COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 20 Unrestricted Restricted Note Funds Funds Total Funds 2020 In'coming Resources Memberships Letting5 Rent- Barnhil Community Assooabon Social Club Gove¥nment and local aulhorty grants Donations 625 58,789 2,400 425 750 5.450 600 39.474 8,931 5.450 600 39.474 8.931 Total Incoming Resources 54,455 54,455 62,989 Resourc¢s Expended Fundraising Charitable activities Governance costs Other resour$ expended 38.543 1,918 183 533 39,076 1,918 183 71.043 2.252 296 Total Resources Expended 40.644 533 41.177 73.591 Net Ioutgoingylncoming Resources for the Year 13.811 1533) 13.278 110.6021 Balances at31 Mah 2020 9.814 1.420 11.234 21,836 Balances at 31 Mah 2021 23.625 887 24,512 11,234 The notes on page$ 8 to 11 form part of these accounts. Page 5
BARNHILL COMMUNITh ASSOCIATION Com no. 02921710 BALANCE SHEET AT 31 MARCH 2 21 2021 2020 Fixed Assets Tangible fixed assets 1.198 1.808 Current Assets Deblors Cash at bank and in hand 15.805 13,719 29.524 19.835 4,796 24,631 Liabilities: amounts falling due within one year 6.210 15,205 Net Current Assets 23,314 9,426 24,512 11,234 Fund$ Unrestricted Restricted 23.625 887 9,814 1.420 10 24,512 11.234 The notes on pages 8 10 11 form part ofthese accounts. The statements required to be made by the CoMpanS directors and the signatures required by the Companies Act 2006 are given on the following page. Page 6
BARNHILL COMMUNITY ASSOCIATION BALANCE SHEET AS AT 31 MARCH 2021 CONT The management committee have taken advantage of the exempb'on conferred by section 477 not to have these financial stslements audrted and Confimi that rtts has been deposited under section 476 of the Companies Act 20ffi. The management ¢ommrttee acknovAedge their reskN)n&bility for ensuring that The company keeps oUnting records whth comply with seth'ons 386 aThJ 387 of the compleS Act 2006_ The financtal statements give a true and fair view of the stste of affairs of the company at 31 March 2021 and of ils profit or loss for the pertod then ended in accordance with the requirements of secb.ons 394 and 395 and which olheThMse comply wth the requirements of the Companies Act 2006 relating to the financral statements, so far as applicab to the company. The financial sL2lements have been prepared in accordance witti the prov10nS applicae to companEs subjeet lo the small Compan5. regime and in acCnrdar wth the provisions of FRS 102 sectson 1A- small enlilies. Appfov e Management Commrtke on 23rd March 2022 and on rts behaff by Mark Gr Secretsry '" Page 7
NHIL COMMUNITY AS NOTES TO THE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 A0tIft9 Policios Basis of aonting The finaneial statemen15 have been wepared in accordanee with the Statement of Recommended Practice." Accounts"ng and Reportlng by charit Pfeparing their accounts in accordance with Ihe Financial Reporting Standard 102 The Finanaal Reporting Standard applt¢able in the UK and Republic of Iretand and the Companies Act 2006. The financial statements have been prepared under the hislofical cost convention. The company is exempt from the requifeffenl of Financial Reporting Standard No. 3 to produce a cash flow. IOming res0¢1rS Donations, gifts and grants are credrte(I to income when received. Income from recurring sources such as letbrKJs and subsuipts.ons from members is re¢ded as and when il becomes due. Expendituro All expendilure is included on an accruals bask8 and all costs have been directly attributed to one of the functional categories of resources expendgj in t statement of financial aclivilies. Tangiwe fixed assets Depreualion is wovided al the followmw rates in order to write off each asset over ils estimated useful life. Equipment Furniture and fittings 20% on eost 150h on cost Fund Accounting The nature of each fund is set out in note 10 to the financial statements. Donations for ¢apital expendiiure Donations received for ¢apitsl expenditu are dited to income when received. The difference beeen the total donated and the cumulatNe depreuation charge rats"ng to the leVant assets is carried forward under restricled funds. Flnancial Inslruments The charity only enters into basK financial instwment transaclions that resull in the recognition of frnanci818ssels and Ila.1111eS like trade and other debtors and credrtors. They are initl8lly recognised at transactton value atxl subsequently measured at their settlement value. Entity of the Charity The charity is a public benefit entity. Page 8
BARNHILL COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 Unrestrkted Restricted Funds Funds Tolal Fund$ 2020 2 Fundraising Fundraisiiig event 3 Charitable adiviti*s Staff costs Ground rent and water rates Light and heat Premises and ground maintenance and repaffs Catering equipment replaMent. health and safety Cleaning. sanilory and refuse Insurance Telephone Music Toyallies and TV costs Catering, events and outings Postage, stationery and compuier costs Travel costs Sundry office expenses Subscriptions, Itcences and lees Donations Deprecialion 12.119 1.777 4.047 12.063 12.119 1.777 4.047 12.063 20,738 1.405 16,643 11,293 1,319 3,535 5,086 961 922 4,767 2,402 208 204 405 100 1.055 71,043 1.256 5.022 1.120 157 1.256 5,022 1,120 157 24 24 746 50 162 38,543 746 50 695 39,076 533 533 4 Governance costs Professional fees Accountancy and bookkeeping 1.175 743 1.918 1,175 743 1,918 1.433 819 2.252 S Other TaUrceS exp8nd8d Bank charges 183 183 296 6 Total Resources Expendod Staff Costs Depreciation Other Totsl Total Fundraising Charitable actiwties Governance costs Other resources expended 12.119 695 26.262 1.918 183 28,363 39,076 1.918 183 41,177 71,043 2.252 296 73,591 12.119 695 Page 9
BARNHILL COMMUNITY ASSOCIATION NOTES TO THE AC NT RTH Y£4R ENDED 31 MARCH 20 6 Total Rgsourus Expend8d (Continuod) 2021 2020 Stsff costs'.- Wages and salaries 12.119 20.738 Average number of employees 7 Tangibh Fix•d Awts Fumitur• ' and equipment Cost At 1 April 2020 Additions At 31 March 2021 11.726 85 11,811 Accumulated deprecialion At 1 April 2020 Charge for year Al 31 March 2021 9,918 695 10.613 Net book values At 31 March 2021 1.198 At 31 March 2020 1,808 2021 2020 8 Debtors BaTnhill Community Association Social Club Prepayments and accrued income 15.805 19.410 425 19,835 15.805 2021 2020 g Liabilitie5: Amounts falling due within one year Creditors and accruals 6.210 15,205 Page 10
BARNHILL COMMUNI ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR EN ED 31 MARCH 2021 10 Reslrict•d Funds Balances At 1.4.2020 Movement In Resources Incoming Outgoing Balanc At 31.3.2021 Funding for equiwent 1,420 533 887 11 Anatysis of Net Asséts Between Funds Tangible Fixed Net Curront Assets Total 2020 Restricted Funds Unrestricted Funds 1.420 9,814 11.234 311 1.198 23.314 23.314 23.625 24.512 12 Company slatus The company is limited by guarantee. Eath guaranior has agreed to contnbute £1 in the event of the company bwng wound up. 13 Capital Commitments There were no capital commitments al the bance sheet date. 14 Related Party Transactions Mr. M Gritt is a member ofthe management committee and is employed by the Bamhill Community Association Social Club. The chanty charged the Bamhill Communty Association Social Club £600 {2020." £2.4C()) for the use of facilikn.es during the year under review. Page11