Trustees' Annual Report
For the period
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Section A Reference and administration details
Charity name South Leeds and Morley District Scout Council
Other names the charity is known by
Registered charity number (if any) 1 0 4 3 9 7 6
HQ registration number 1 0 0 0 1 7 6 0
Charity’s principal address Correspondence Address: 6 Woodkirk Gardens
Dewsbury
Postcode W F 1 2 7 H Z
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Gareth Luby | District LeadVolunteer | ||
| Alison Fell | Trustee | ||
| AndyNeil | Treasurer | ||
| Hannah Leach | Trustee | ||
| Andrew Hebden | Trustee | ||
| Edwin Kirkwood | Chair | ||
| KenGrayson | Trustee | ||
| LauraMorris | District Youth Lead | ||
| Ryan Littledyke | Trustee | ||
| SeanCarr | Trustee | ||
| Paul Falkingham | Trustee | ||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted
The District is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Trustee Board is a team of volunteers who work together, as charity trustees, to make sure Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance. Effective Trustee Board governance helps our volunteers deliver fantastic programmes that give young people skills for life. Trustees work together to make sure Districts Manage money well Follow Scouts policies and relevant legislation Look after buildings, insurance and property Manage risks
Help the charity to operate well, today and in the future
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to can unacceptable level in a particular section or the District as a whole then there would have to be a contraction, consolidation or closure of an area of support provided. In the worst case scenario the complete closure of the District. Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the District as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. |
Section C Objectives and activities The Purpose of Scouting
3 LT700001 (3rd December 2018)
| Summary of the objects of the charity set out in its governing document |
p g |
|---|---|
| Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise. |
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
-
You may choose to include further statements, where relevant, about: • policy on grantmaking;
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• contribution made by volunteers; • policy on investments.
Public benefit statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year 4 LT700001 (3rd December 2018) |
~~As a District We are roud of the hard work of our adult~~ |
| ~~, p~~ volunteers to deliver fun, challenge and adventure to young people across the area. Our census shows that we have continued to rowwith a 3 8% rowth in our membershi |
|
| g g p |
continued to grow, with a 3.8% growth in our membership. As we start our 25th anniversary as South Leeds & Morley, following the combination of the previous Districts, we look forward to celebrating with our first District camp for some time - SLAM Fest. We continue to face the opportunities that our new Scouting structure provides, with appointments for our Programme, Volunteering Development, Support and 14-24 Teams. We are grateful for the work of group leaders, led by Group Lead Volunteers and We are pleased that we now have GLVs for every group in the District. Our teams have continued to plan, run and lead adventures for our young people and a particular highlight was our District internationals for Scouts and Explorers to Kandersteg International Scout Centre - the largest International expedition within the North East region in 2024.
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District held reserves of approximately £125 000 against this at year end. This is above the level required for operating expenses. However ,this can be explained by money reserved for payment on a new lease on the campsite with LCC, currently ongoing; a recent large legacy; expected costs incurred with planning for a new building on the campsite; and planned development and maintaince work. Reserves Policy |
Further financial review details (optional information)
You may choose to include additional information, where relevant, about:
5 LT700001 (3rd December 2018)
• the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives; Investment Policy District cash assets, where appropriate, are debosited in approprate interest bearing savings accounts.
Section F Other Optional Information Section G Declaration
Plans for future periods (details of any significant activities planned to achieve them)
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
GJLuby | GJLuby | GJLuby | GJLuby | GJLuby | GJLuby |
|---|---|---|---|---|---|---|
| Gareth Luby | ||||||
| District Lead Volunteer | ||||||
| 0 5 0 8 2 5 |
||||||
| 0 | 5 | 0 | 8 | 2 | 5 |
6 LT700001 (3rd December 2018)
Receipts & Payments
South Leeds & Morley District Scout Council For the year ended 31 March 2025 Cash Basis
| Receipts & Payments South Leeds & Morley District Scout Council For the year ended 31 March 2025 Cash Basis |
Receipts & Payments South Leeds & Morley District Scout Council For the year ended 31 March 2025 Cash Basis |
|---|---|
| 2025 2024 |
|
| Receipts | |
| Membership Fees - District 7,990 7,440 |
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| Historic Membership Fees - 540 1 |
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| Membership Fees (Agent Collection) 384 (384) 2 |
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| Donations 26,775 2,115 |
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| Gift Aid 207 - |
|
| Explorer Subsciptions 4,792 4,838 |
|
| Other Revenue 110 572 |
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| Total Receipts 40,258 15,121 Grants |
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| Grants - Tingley - 12,500 |
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| Total Grants - 12,500 Fundraising |
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| Fundraising 679 2,392 |
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| Total Fundraising 679 2,392 Hire & Activities |
|
| Phoenix 6,653 9,443 |
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| Tingley 4,183 4,657 3 |
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| International Camp Fees (14,589) 77,188 |
|
| Camp Fees 16,840 26,825 |
|
| Activity Fee 8,151 4,282 |
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| Clothing 3,055 2,841 |
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| Tuck Sales - 32 |
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| Previously Un-Recognised Income - 2,151 |
|
| Total Hire & Activities 24,293 127,420 Investment Income |
|
| Bank Interest 2,329 1,894 |
|
| Total Investment Income 2,329 1,894 |
|
| Total Gross Income 67,559 159,327 Payments |
|
| Youth Programme & Activities | |
| Youth Programme & Activities 13,922 4,056 |
|
| Activity Cost 5,966 1,908 |
|
| Activity Day Costs - 1,408 |
|
| Program Support - 86 |
|
| Total Youth Programme & Activities 19,888 7,458 |
|
| ESU Membership (CYC/National) 1,943 2,016 |
1 Sept 2025 Page 1 of 3
Recipts & Payments: Scouts South Leeds & Morley District Scout Council
Receipts & Payments
| 2025 2024 |
|
|---|---|
| Camping & Events | |
| Campsite Use 52,183 14,677 |
|
| Catering Supplies & Consumables 40 1,060 |
|
| Catering Equipment 171 213 |
|
| Equipment & Plant Hire 720 2,295 |
|
| Food 16,795 11,220 |
|
| Motor Vehicle Expenses 480 506 |
|
| Total Camping & Events 70,389 29,970 International |
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| International - 10,935 |
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| International Expenses 5,739 13,492 |
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| Reconnaissance Costs 1,276 1,194 |
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| Total International 7,015 25,620 |
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| Assistance & Scholarships - 500 |
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| Badge Purchases 93 - |
|
| Clothing Purchases 4,965 3,988 |
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| Cost of Goods Sold - 75 Development |
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| Masterplan Development - Phoenix 13,567 - |
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| Phoenix Development 3,598 10,358 |
|
| Tingley Development 12,010 2,766 |
|
| Total Development 29,174 13,124 Maintainance |
|
| Phoenix Maintenance 1,491 1,977 |
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| Tingley Maintenance 1,078 532 |
|
| Total Maintainance 2,569 2,509 |
|
| Business Rates 94 97 |
|
| Activity Supplies & Consumables 267 846 |
|
| District Development 788 - |
|
| Electricity & Gas 2,926 3,909 |
|
| Explorer Equipment 1,162 467 |
|
| Insurance 1,586 2,193 |
|
| IT Software and Consumables 1,539 1,404 |
|
| Legal Expenses - 50 |
|
| Printing & Stationery 81 56 |
|
| Rent 2,580 1,500 |
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| Telephone & Internet 221 165 |
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| Volunteer Expenses 762 - |
|
| Water 702 162 |
|
| General Expenses 1,957 745 |
|
| Bank Fees 111 34 |
|
| Total Payments 150,812 96,889 |
Administrative Costs
1 Sept 2025 Page 2 of 3
Recipts & Payments: Scouts South Leeds & Morley District Scout Council
Receipts & Payments
| 2025 | 2024 | |
|---|---|---|
| Charitable Donations | 35 | - |
| Venue Hire | 223 | - |
| Total Administrative Costs | 258 | - |
| ~~4~~ | ||
| Net of Recipts & Paymernts | (83,253) | 62,438 |
| ESU Internal Cash Movements | ||
| ESU Rent (Out) | (881) | (788) |
| ESU Rent (In) | 881 | 788 |
| ESU Camp Fees (Out) | (115) | (893) |
| ESU Camp Fees (In) | 115 | 893 |
| ESU Badges/Clothing (Out) | (37) | - |
| ESU Badges/Clothing (In) | 37 | - |
| Total ESU Internal Cash Movements | - | - |
1. Missed Squirrels Membership
Squirrels (10th Drighlington) were omitted from the membership fees collected for National & County, and were recieved in this financial year.
2. Large Legacy
The exceptionally high level of donations this year includes a one-off legacy of £25,000 received from the estate of a former leader. This generous gift was made in accordance with the individual’s will and represents a significant non-recurring income item.
3. Camp Surplus Refunds
This is the net of international camp fees in the current year. Refunds were paid to participants who attended the Explorer & Scout KISC trips from Summer 2024 and Cubs Paris Trip from 2023.
4. Overall Net Loss
The net loss reported for the year reflects the timing difference between income and expenditure for two international trips that took place in Summer 2024. The majority of income for these trips was received and recognised in prior financial years, while the related expenditure was incurred during the current year. As a result, the accounts show a deficit for the year, although the trips were fully funded over the full project period.
1 Sept 2025 Page 3 of 3
Recipts & Payments: Scouts South Leeds & Morley District Scout Council
Balance Sheet
South Leeds & Morley District Scout Council As at 31 March 2025
Cash Basis
| Balance Sheet South Leeds & Morley District Scout Council As at 31 March 2025 Cash Basis |
Balance Sheet South Leeds & Morley District Scout Council As at 31 March 2025 Cash Basis |
|---|---|
| 31 MAR 2025 31 MAR 2024 |
|
| Fixed Assets | |
| Tangible Assets | |
| Buildings 70,000 70,000 |
|
| Total Tangible Assets 70,000 70,000 |
|
| Total Fixed Assets 70,000 70,000 Current Assets |
|
| Cash at bank and in hand | |
| Badge Account - 843 |
|
| Cash In Hand 341 404 |
|
| Cash In Hand (Aldwark) - 1,027 |
|
| Cash In Hand (Badge) - 201 |
|
| Cash In Hand (GL) - 20 |
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| District Notice Account 77,019 50,548 |
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| District Scout Council Account 2,052 4,581 |
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| Equals Money - GBP 435 21 |
|
| ESU International - 5,047 |
|
| Event Cash Float 37 - |
|
| Meerkat ESU 275 138 |
|
| Mongoose ESU 5,146 2,476 |
|
| Sand Vipers 8,538 18,587 |
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| Scout Account - 6,339 |
|
| Scout Instant Savings - 10,283 |
|
| Scout Notice Account - 65,708 |
|
| SLAM District Instant Savings 38,414 45,356 |
|
| Tingley 1,520 5,651 |
|
| Total Cash at bank and in hand 133,778 217,229 |
|
| Scouting Equipment, Furniture etc 10,200 10,200 |
|
| Total Current Assets 143,978 227,429 |
|
| Net Current Assets (Liabilities) 143,978 227,429 |
|
| Total Assets less Current Liabilities 213,978 297,429 Creditors: amounts falling due after more than one year |
|
| Deposits 120 60 |
|
| Total Creditors: amounts falling due after more than one year 120 60 |
|
| Net Assets 213,858 297,369 Capital and Reserves |
|
| Current Year Earnings (83,511) 62,438 |
1 Sept 2025 Page 1 of 2
Balance Sheet South Leeds & Morley District Scout Council
Balance Sheet
| 31 MAR 2025 | 31 MAR 2024 | |
|---|---|---|
| Retained Earnings | 297,369 | 234,932 |
| Total Capital and Reserves | 213,858 | 297,369 |
1 Sept 2025 Page 2 of 2
Balance Sheet South Leeds & Morley District Scout Council
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LT700006 - Independent Examiner's Report to the Trustees (January 2024)
i
Independent examiner's report to the trustees of South Leeds and Morley District Scout Council
| report to the trustees on my examination of the accounts of the South Leeds and Morley District Scout Council for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity trustees of the South Leeds and Morley District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the South Leeds and Morley District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ;
Independent examiner’s statement
‘
| have completed my examination. | confirm that no material matters have came to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the South Leeds and Morley District Scout Council as required by section 130 of the Act; or ,
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the accounts do not accord with those records.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Thang Name: Steven Pago Date: S| l2oos
.
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