## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name South Leeds and Morley District Scout Council
Other names the charity is known by
Registered charity number (if any) 1 0 4 3 9 7 6
HQ registration number 1 0 0 0 1 7 6 0
Charity’s principal address Correspondence Address: 6 Woodkirk Gardens
Dewsbury
Postcode W F 1 2 7 H Z
**----- End of picture text -----**
## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Gareth Luby|District LeadVolunteer|| ||Alison Fell|Trustee|| ||AndyNeil|Treasurer|| ||Hannah Leach|Trustee|| ||Andrew Hebden|Trustee|| ||Edwin Kirkwood|Chair|| ||KenGrayson|Trustee|| ||LauraMorris|District Youth Lead|| ||Ryan Littledyke|Trustee|| ||SeanCarr|Trustee|| ||Paul Falkingham|Trustee|| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The District is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Trustee Board is a team of volunteers who work together, as charity trustees, to make sure Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance. Effective Trustee Board governance helps our volunteers deliver fantastic programmes that give young people skills for life. Trustees work together to make sure Districts Manage money well Follow Scouts policies and relevant legislation Look after buildings, insurance and property Manage risks Help the charity to operate well, today and in the future 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||Risk and Internal Control
The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
District has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the District on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The District is totally reliant
upon volunteers to run and administer the activities of the
District. If there was a reduction in the number of leaders to
can unacceptable level in a particular section or the District
as a whole then there would have to be a contraction,
consolidation or closure of an area of support provided. In
the worst case scenario the complete closure of the District.
Reduction or loss of members. The District provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the
District as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.| **Section C Objectives and activities The Purpose of Scouting** 3 LT700001 (3rd December 2018) |Summary of the objects of the charity set
out in its governing document|**p**
**g**| |---|---| ||Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live bytheir Promise.| Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information but encouraged as best practice) - You **may choose** to include further statements, where relevant, about: • policy on grantmaking; - • contribution made by volunteers; • policy on investments. Public benefit statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year
4 LT700001 (3rd December 2018)|~~As a District We are roud of the hard work of our adult~~| ||~~, p~~
volunteers to deliver fun, challenge and adventure to young
people across the area. Our census shows that we have
continued to rowwith a 3 8% rowth in our membershi| ||g g p| continued to grow, with a 3.8% growth in our membership. As we start our 25th anniversary as South Leeds & Morley, following the combination of the previous Districts, we look forward to celebrating with our first District camp for some time - SLAM Fest. We continue to face the opportunities that our new Scouting structure provides, with appointments for our Programme, Volunteering Development, Support and 14-24 Teams. We are grateful for the work of group leaders, led by Group Lead Volunteers and We are pleased that we now have GLVs for every group in the District. Our teams have continued to plan, run and lead adventures for our young people and a particular highlight was our District internationals for Scouts and Explorers to Kandersteg International Scout Centre - the largest International expedition within the North East region in 2024. |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The District's policy on reserves is to hold sufficient
resources to continue the charitable activities of the District
should income and fundraising activities fall short.
The District held reserves of approximately £125 000
against this at year end. This is above the level required for
operating expenses. However ,this can be explained by
money reserved for payment on a new lease on the
campsite with LCC, currently ongoing; a recent large legacy;
expected costs incurred with planning for a new building on
the campsite; and planned development and maintaince
work.
**Reserves Policy**| ||| ||| Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: 5 LT700001 (3rd December 2018) • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives; **Investment Policy** District cash assets, where appropriate, are debosited in approprate interest bearing savings accounts. ## **Section F Other Optional Information Section G Declaration** Plans for future periods (details of any significant activities planned to achieve them) The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|GJLuby|GJLuby|GJLuby|GJLuby|GJLuby|GJLuby| |---|---|---|---|---|---|---| |||||||| ||Gareth Luby|||||| |||||||| ||District Lead Volunteer|||||| ||0
5
0
8
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5|||||| ||0|5|0|8|2|5| 6 LT700001 (3rd December 2018) ## **Receipts & Payments** ## **South Leeds & Morley District Scout Council For the year ended 31 March 2025 Cash Basis** |**Receipts & Payments**
**South Leeds & Morley District Scout Council**
**For the year ended 31 March 2025**
**Cash Basis**|**Receipts & Payments**
**South Leeds & Morley District Scout Council**
**For the year ended 31 March 2025**
**Cash Basis**| |---|---| |**2025**
**2024**|| |**Receipts**|| ||Membership Fees - District
7,990
7,440| ||Historic Membership Fees
-
540
**1**| ||Membership Fees (Agent Collection)
384
(384)
**2**| ||Donations
26,775
2,115| ||Gift Aid
207
-| ||Explorer Subsciptions
4,792
4,838| ||Other Revenue
110
572| |**Total Receipts**
**40,258**
**15,121**
**Grants**|| |Grants - Tingley
-
12,500|| |**Total Grants**
**-**
**12,500**
**Fundraising**|| |Fundraising
679
2,392|| |**Total Fundraising**
**679**
**2,392**
**Hire & Activities**|| ||Phoenix
6,653
9,443| ||Tingley
4,183
4,657
**3**| ||International Camp Fees
(14,589)
77,188| ||Camp Fees
16,840
26,825| ||Activity Fee
8,151
4,282| ||Clothing
3,055
2,841| ||Tuck Sales
-
32| ||Previously Un-Recognised Income
-
2,151| |**Total Hire & Activities**
**24,293**
**127,420**
**Investment Income**|| |Bank Interest
2,329
1,894|| |**Total Investment Income**
**2,329**
**1,894**|| |**Total Gross Income**
**67,559**
**159,327**
**Payments**|| ||**Youth Programme & Activities**| ||Youth Programme & Activities
13,922
4,056| ||Activity Cost
5,966
1,908| ||Activity Day Costs
-
1,408| ||Program Support
-
86| ||**Total Youth Programme & Activities**
**19,888**
**7,458**| ||ESU Membership (CYC/National)
1,943
2,016| 1 Sept 2025 Page 1 of 3 Recipts & Payments: Scouts South Leeds & Morley District Scout Council Receipts & Payments ||**2025**
**2024**| |---|---| ||**Camping & Events**| ||Campsite Use
52,183
14,677| ||Catering Supplies & Consumables
40
1,060| ||Catering Equipment
171
213| ||Equipment & Plant Hire
720
2,295| ||Food
16,795
11,220| ||Motor Vehicle Expenses
480
506| ||**Total Camping & Events**
**70,389**
**29,970**
**International**| ||International
-
10,935| ||International Expenses
5,739
13,492| ||Reconnaissance Costs
1,276
1,194| ||**Total International**
**7,015**
**25,620**| ||Assistance & Scholarships
-
500| ||Badge Purchases
93
-| ||Clothing Purchases
4,965
3,988| ||Cost of Goods Sold
-
75
**Development**| ||Masterplan Development - Phoenix
13,567
-| ||Phoenix Development
3,598
10,358| ||Tingley Development
12,010
2,766| ||**Total Development**
**29,174**
**13,124**
**Maintainance**| ||Phoenix Maintenance
1,491
1,977| ||Tingley Maintenance
1,078
532| ||**Total Maintainance**
**2,569**
**2,509**| ||Business Rates
94
97| ||Activity Supplies & Consumables
267
846| ||District Development
788
-| ||Electricity & Gas
2,926
3,909| ||Explorer Equipment
1,162
467| ||Insurance
1,586
2,193| ||IT Software and Consumables
1,539
1,404| ||Legal Expenses
-
50| ||Printing & Stationery
81
56| ||Rent
2,580
1,500| ||Telephone & Internet
221
165| ||Volunteer Expenses
762
-| ||Water
702
162| ||General Expenses
1,957
745| ||Bank Fees
111
34| ||**Total Payments**
**150,812**
**96,889**| ## **Administrative Costs** 1 Sept 2025 Page 2 of 3 Recipts & Payments: Scouts South Leeds & Morley District Scout Council Receipts & Payments ||**2025**|**2024**| |---|---|---| |Charitable Donations|35|-| |Venue Hire|223|-| |**Total Administrative Costs**|**258**|**-**| ||~~**4**~~|| |**Net of Recipts & Paymernts**|**(83,253)**|**62,438**| |**ESU Internal Cash Movements**||| |ESU Rent (Out)|(881)|(788)| |ESU Rent (In)|881|788| |ESU Camp Fees (Out)|(115)|(893)| |ESU Camp Fees (In)|115|893| |ESU Badges/Clothing (Out)|(37)|-| |ESU Badges/Clothing (In)|37|-| |**Total ESU Internal Cash Movements**|**-**|**-**| ## **1. Missed Squirrels Membership** Squirrels (10th Drighlington) were omitted from the membership fees collected for National & County, and were recieved in this financial year. ## **2. Large Legacy** The exceptionally high level of donations this year includes a one-off legacy of £25,000 received from the estate of a former leader. This generous gift was made in accordance with the individual’s will and represents a significant non-recurring income item. ## **3. Camp Surplus Refunds** This is the net of international camp fees in the current year. Refunds were paid to participants who attended the Explorer & Scout KISC trips from Summer 2024 and Cubs Paris Trip from 2023. ## **4. Overall Net Loss** The net loss reported for the year reflects the timing difference between income and expenditure for two international trips that took place in Summer 2024. The majority of income for these trips was received and recognised in prior financial years, while the related expenditure was incurred during the current year. As a result, the accounts show a deficit for the year, although the trips were fully funded over the full project period. 1 Sept 2025 Page 3 of 3 Recipts & Payments: Scouts South Leeds & Morley District Scout Council ## **Balance Sheet** ## **South Leeds & Morley District Scout Council As at 31 March 2025** ## **Cash Basis** |**Balance Sheet**
**South Leeds & Morley District Scout Council**
**As at 31 March 2025**
**Cash Basis**|**Balance Sheet**
**South Leeds & Morley District Scout Council**
**As at 31 March 2025**
**Cash Basis**| |---|---| |**31 MAR 2025**
**31 MAR 2024**|| |**Fixed Assets**|| ||**Tangible Assets**| ||Buildings
70,000
70,000| ||**Total Tangible Assets**
**70,000**
**70,000**| |**Total Fixed Assets**
**70,000**
**70,000**
**Current Assets**|| ||**Cash at bank and in hand**| ||Badge Account
-
843| ||Cash In Hand
341
404| ||Cash In Hand (Aldwark)
-
1,027| ||Cash In Hand (Badge)
-
201| ||Cash In Hand (GL)
-
20| ||District Notice Account
77,019
50,548| ||District Scout Council Account
2,052
4,581| ||Equals Money - GBP
435
21| ||ESU International
-
5,047| ||Event Cash Float
37
-| ||Meerkat ESU
275
138| ||Mongoose ESU
5,146
2,476| ||Sand Vipers
8,538
18,587| ||Scout Account
-
6,339| ||Scout Instant Savings
-
10,283| ||Scout Notice Account
-
65,708| ||SLAM District Instant Savings
38,414
45,356| ||Tingley
1,520
5,651| ||**Total Cash at bank and in hand**
**133,778**
**217,229**| ||Scouting Equipment, Furniture etc
10,200
10,200| ||**Total Current Assets**
**143,978**
**227,429**| |**Net Current Assets (Liabilities)**
**143,978**
**227,429**|| |**Total Assets less Current Liabilities**
**213,978**
**297,429**
**Creditors: amounts falling due after more than one year**|| |Deposits
120
60|| |**Total Creditors: amounts falling due after more than one year**
**120**
**60**|| |**Net Assets**
**213,858**
**297,369**
**Capital and Reserves**|| |Current Year Earnings
(83,511)
62,438|| 1 Sept 2025 Page 1 of 2 Balance Sheet South Leeds & Morley District Scout Council Balance Sheet ||**31 MAR 2025**|**31 MAR 2024**| |---|---|---| |||| |Retained Earnings|297,369|234,932| |**Total Capital and Reserves**|**213,858**|**297,369**| 1 Sept 2025 Page 2 of 2 Balance Sheet South Leeds & Morley District Scout Council | LT700006 - Independent Examiner's Report to the Trustees (January 2024) i ## Independent examiner's report to the trustees of South Leeds and Morley District Scout Council | report to the trustees on my examination of the accounts of the South Leeds and Morley District Scout Council for the year ended 31 March 2025. ## Responsibilities and basis of report As the charity trustees of the South Leeds and Morley District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). | report in respect of my examination of the South Leeds and Morley District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ; ## Independent examiner’s statement ‘ | have completed my examination. | confirm that no material matters have came to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the South Leeds and Morley District Scout Council as required by section 130 of the Act; or , 2. the accounts do not accord with those records. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed: Thang Name: Steven Pago Date: S| l2oos . € o