2022-08-31-accounts

Trustees’ Annual Report for the period

From 1[st] September 2021 To 31[st] August 2022

Charity name: Overton School Association

Charity registration number: 1043895

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of pupils in the school by : Developing effective relationships between staff, parents and others associated with the school Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Fundraising events ( Fireworks; Raffle; Fete) Christmas cards sales Grow a £1 initiative Magic Money
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In planning our activities for the year, we have kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38

Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In the year of 2021 and 2022 the charity has been raising money to help the school fund a Multi-use games area (MUGA). The funds generated in this academic year are donated in the following academic year. The pupils of the school have benefitted from various events and “Grow a £1” and “Magic Money” gave them the chance to participate in raising money themselves. The wider community of Overton benefitted from the Fireworks Event and the Summer Fete

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	At the end of the year the total assets held amounted to £48,227.03
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A reserve of approximately £7,000 is required to fund the fireworks event. A substantial donation (£32,559) to the school for the MUGA is planned in 2022/23
Amount of reserves held	Para 1.22	Min £7,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted on 19th October 1994 and amended on 27th September 2018
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association of approximately 300 members All parents and guardians of children attending the school are automatically considered to be members.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed or reappointed annually at the Annual General Meeting held in the Autumn term

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Overton School Association
Other name the charity uses	OSA
Registered charity number	1043895
Charity’s principal address	Overton Church of England Primary School, Court Drove, Overton, Basingstoke RG25 3ES

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Lydia Mather	Chairperson 21/22	Vice Chairperson 22/23
	Sarah Warris- Simmons	Secretary 21/22
	Christine Thorley	Treasurer
	Bonnie Payne	Co-treasurer 21/22	Departed October 22
	LynseyPinfield	Chairperson 22/23	Appointed October 22
	TracyBurton
	Iona Owen	Secretary22/23	Appointed October 22
	Katie O’Brien
	Colin Fowles		Departed October 22
	Sheldon Jowett
	Rebecca George		Departed October 22
	Madeline Haddon
	Fiona Wyeth	Headteacher

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	NONE
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	LYNSEY PINFIELD	CHRISTINE THORLEY
	CHAIRPERSON	TREASURER
	6/06/2023 23/05/2023
	6/06/2023

Overton School Association

1043895

Receipts and payments accounts

For the period from

1st September 2021 To 31st August 2022

Section A Receipts and payments

----- Start of picture text -----
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 2,012 - - 2,012
Fundraising events 16,735 - - 16,735
Sales income 3,489 - - 3,489
Sundry fundraising 6,466 - - 6,466
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 28,702 - - 28,702
A2 Asset and investment sales,
(see table).
Interest receivable - - - -
- - - -
Sub total [ - ] - - -
Total receipts 28,702 - - 28,702
A3 Payments
Insurance 116 - - 116
Events 7,467 - - 7,467
General expenses 348 - - 348
Bank charges 115 - - 115
Sales costs 1,500 - - 1,500
- - - -
- - - -
- - - -
- - - -
Sub total 9,546 - - 9,546
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 9,546 - - 9,546
Net of receipts/(payments) 19,156 - - 19,156
A5 Transfers between funds - - - -
A6 Cash funds last year end 29,071 - - 29,071
Cash funds this year end 48,227 - - 48,227
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

			Unrestricted		Restricted
Categories	Details		funds		funds
B1 Cash funds	Metro Bank Community Account Total cash funds		to nearest £ 48,227 - - 48,227		to nearest £ - - - -
	(agree balances with receipts and payments account(s))		OK	OK
			Unrestricted		Restricted
			funds		funds
B2 Other monetary assets	Details		to nearest £ - - - - - -		to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional) -
charity’s own use					- - - - - - - -
			Fund to which		Amount due
B5 Liabilities	Details		liability relates		- - - - - (optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name
			Christine Thorley

----- Start of picture text -----
CC16a
----- End of picture text -----

Last year

to the nearest £

1,175 3,296 5,344 - - - - - 9,815

9,815

111 1,038 73 - 3,559 - - - - 4,781

4,781 5,034 - 24,036 29,070

Endowment funds to nearest £

-

OK

Endowment funds to nearest £

-

Current value (optional)

-

Current value (optional)

When due (optional)

Date of approval

6/6/2023

OVERTON SCHOOL ASSOCIATION Accounts for the year ended 31 August 2022

0￿rton School Associatlon I report on the accthnts of Q4erton School AS$￿#allon for the year erKled 3111 August 2022. which are appended. As the chanty's trustees you consmjer that the audit requirement of section 144(2) of the Charities Act 2011 (the 2011 Act) does not appty and as the income of the charity did not exceed £250.OIYJ, i am qualthed to undertake an iThleperMYent examinati￿. tt is my responsibilty to: examine the accounts under section 145 of the 2011 ACL follow the prO￿dureS laid down in the General Directions given by the Chanty Commissioner5 under section 145{5)(b) of the Act. state whether any unusual items have come to my attention. In accordan￿ with the General Directions given by the Charity Commissioners, I have examined all the accounting recor(Is kept by The Overton School AssoGiation arKJ have prepared the accounts accordingty. The review also indLKles consNJeration of any unusual items or disdosures in the accounts and seekirvJ explanations from you as trustees conceming any such matters. The procedures urKlertaken do not provide all the eviden￿ that vK)ukJ b8 required in an audi( and consequenty I do not express an aLKlit opinion on the wew gtven by the acct)unts. In connection I￿1h my examination, no matter has ¢x)me to my attention, vthich gives me reasonable cause to believe that in any material respect th8 requirements to keep accounting records in a(x>)rdance wilh section 132 of the Act have not been met There is nothirKJ in my opinion. to whith attents'on should be dra%Yn to enable proper understaThJin9 of the acccunts to be reached. cJ-o6- D F Carter

r 2 September 2022

OVERTON SCHOOL ASSOCIATION Income and ndlture Account for the ar end•d 31$t Au 202 2021 GENERAL FUND Fr(ftn Volunts Sources Donations 2,011.68 1.175 From assets From charltable tradin Fund Raising Events Sales Income Sundry Fundraising 16.735.43 3.489.23 6.465.71 3.296 Total Re￿Ipts 28.701.95 rnents Charltable actlv ndlture Insurance Donations 116.00 111 116.00 111 Fund ralsln nditure Events 7.466.96 1,038 Other ex nditu General Expenses Bank Charges Sales Costs 348.06 114.51 1.500.08 73 3.559 1,962.65 3.631 Total ments 9,545.61 19,156.34 4,781 6,034 Net Receipts for the year Balance Sheet bltml 29,070.69 24.036 Balance Sheet &ffi¥d 48.227.03 29,071 43 Wtham Ri*1 RQ25 3NQ

OVERTON SCHOOL ASSOCIATION ststement of Assets and Llabilities as at 31st Au ust 2022 2021 Moneta Assets Treasurers 14 day de￿81t Swimming Pool Account Cutrent Account Metro Bank Cornmunty Account 14,189 14,881 48.227.03 48,227.03 29.071 Prepayments Pyrotastic Band night 838 0.00 0.00 LIABILITIES Fund Raising ActNities 48,227.03 29,071 43WaMk9m R&i RG253NQ

OVERTON SCHOOL ASSOCIATION Note5 to the Accounts 2022 2021 Donatlons Amazon Sponsorship & Donations Other 254.08 223.35 488.72 463.27 657.50 2.011.58 1.175.34 Fund Rai51 Events Firework Night Discos Raffle Movie Night Easter Balloon Race Fete 11.926.30 177.10 1.467.C 547.84 163.50 940.37 1,405.07 3.404.06 16.735.43 3,295.81 Sales Income Christmas Cards Merchandise Father's Day Bar Stock Sales of Sweet stock Hoodies 3.163.73 25.50 2,910.36 1.293.68 905.67 290.(M) iO.(Kl 164. io. 3.489.23 5.343.71 Other Fundraisin Elf on the shelf Sum Up Grow a £1 Magic Money 75.(X) 1.794.45 3,792.27 803.99 6,465.71

Donations School Activities Fund Ralsin nditure Firework Night School Fete Sum Up Grow a £1 5,190.13 1,701.55 140.80 434.48 7,466.96