## **Trustees’ Annual Report for the period** **From 1[st] September 2021 To 31[st] August 2022** **Charity name: Overton School Association** ## **Charity registration number: 1043895** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of pupils in**
**the school by :**
**Developing effective relationships**
**between staff, parents and others**
**associated with the school**
**Engaging in activities or providing**
**facilities or equipment which support**
**the school and advance the education of**
**the pupils**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Fundraising events ( Fireworks; Raffle;**
**Fete)**
**Christmas cards sales**
**Grow a £1 initiative**
**Magic Money**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**In planning our activities for the year,**
**we have**
**kept in mind the Charity Commission’s**
**guidance on public benefit at our trustee**
**meetings.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**In the year of 2021 and 2022 the charity**
**has been raising money to help the**
**school fund a Multi-use games area**
**(MUGA). The funds generated in this**
**academic year are donated in the**
**following academic year.**
**The pupils of the school have benefitted**
**from various events and “Grow a £1”**
**and “Magic Money” gave them the**
**chance to participate in raising money**
**themselves.**
**The wider community of Overton**
**benefitted from the Fireworks Event and**
**the Summer Fete**| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the end of the year the total assets**
**held amounted to £48,227.03**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**A reserve of approximately £7,000 is**
**required to fund the fireworks event. A**
**substantial donation (£32,559) to the**
**school for the MUGA is planned in**
**2022/23**| |Amount of reserves held|Para 1.22|**Min £7,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution adopted on 19th October**
**1994 and amended on 27th September**
**2018**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Association of approximately 300**
**members**
**All parents and guardians of children**
**attending the school are automatically**
**considered to be members.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed or reappointed**
**annually at the Annual General Meeting**
**held in the Autumn term**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Overton School Association| |---|---| |Other name the charity uses|OSA| |Registered charity number|1043895| |Charity’s principal address|Overton Church of England Primary School, Court Drove,
Overton, Basingstoke RG25 3ES| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Lydia Mather|Chairperson 21/22|Vice Chairperson 22/23|| ||Sarah Warris-
Simmons|Secretary 21/22||| ||Christine Thorley|Treasurer||| ||Bonnie Payne|Co-treasurer 21/22|Departed October 22|| ||LynseyPinfield|Chairperson 22/23|Appointed October 22|| ||TracyBurton|||| ||Iona Owen|Secretary22/23|Appointed October 22|| ||Katie O’Brien|||| ||Colin Fowles||Departed October 22|| ||Sheldon Jowett|||| ||Rebecca George||Departed October 22|| ||Madeline Haddon|||| ||Fiona Wyeth|Headteacher||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|NONE| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**||| |---|---|---| ||LYNSEY PINFIELD|CHRISTINE THORLEY| ||
CHAIRPERSON|TREASURER| ||6/06/2023
23/05/2023|| ||6/06/2023|| **Overton School Association** **1043895** ## **Receipts and payments accounts** **For the period from** > 1st September 2021 **To** 31st August 2022 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 2,012 - - 2,012
Fundraising events 16,735 - - 16,735
Sales income 3,489 - - 3,489
Sundry fundraising 6,466 - - 6,466
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 28,702 - - 28,702
A2 Asset and investment sales,
(see table).
Interest receivable - - - -
- - - -
Sub total [ - ] - - -
Total receipts 28,702 - - 28,702
A3 Payments
Insurance 116 - - 116
Events 7,467 - - 7,467
General expenses 348 - - 348
Bank charges 115 - - 115
Sales costs 1,500 - - 1,500
- - - -
- - - -
- - - -
- - - -
Sub total 9,546 - - 9,546
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 9,546 - - 9,546
Net of receipts/(payments) 19,156 - - 19,156
A5 Transfers between funds - - - -
A6 Cash funds last year end 29,071 - - 29,071
Cash funds this year end 48,227 - - 48,227
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| |**B1 Cash funds**|Metro Bank Community Account
**_Total cash funds_**||**to nearest £**
**48,227**
**-**
**-**
**48,227**|


|**to nearest £**
**-**
**-**
**-**
**-**| ||(agree balances with receipts and payments
account(s))||OK|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**||||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name|| ||||Christine Thorley||| **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
**Last year** **to the nearest £** **1,175 3,296 5,344 - - - - - 9,815** **9,815** **111 1,038 73 - 3,559 - - - - 4,781** **4,781 5,034 - 24,036 29,070** ## **Endowment funds to nearest £** **-** ## OK ## **Endowment funds to nearest £** **-** **Current value (optional)** **-** **Current value (optional)** **When due (optional)** Date of approval 6/6/2023 OVERTON SCHOOL ASSOCIATION Accounts for the year ended 31 August 2022 0￿rton School Associatlon I report on the accthnts of Q4erton School AS$￿#allon for the year erKled 3111 August 2022. which are appended. As the chanty's trustees you consmjer that the audit requirement of section 144(2) of the Charities Act 2011 (the 2011 Act) does not appty and as the income of the charity did not exceed £250.OIYJ, i am qualthed to undertake an iThleperMYent examinati￿. tt is my responsibilty to: examine the accounts under section 145 of the 2011 ACL follow the prO￿dureS laid down in the General Directions given by the Chanty Commissioner5 under section 145{5)(b) of the Act. state whether any unusual items have come to my attention. In accordan￿ with the General Directions given by the Charity Commissioners, I have examined all the accounting recor(Is kept by The Overton School AssoGiation arKJ have prepared the accounts accordingty. The review also indLKles consNJeration of any unusual items or disdosures in the accounts and seekirvJ explanations from you as trustees conceming any such matters. The procedures urKlertaken do not provide all the eviden￿ that vK)ukJ b8 required in an audi( and consequenty I do not express an aLKlit opinion on the wew gtven by the acct)unts. In connection I￿1h my examination, no matter has ¢x)me to my attention, vthich gives me reasonable cause to believe that in any material respect th8 requirements to keep accounting records in a(x>)rdance wilh section 132 of the Act have not been met There is nothirKJ in my opinion. to whith attents'on should be dra%Yn to enable proper understaThJin9 of the acccunts to be reached. cJ-o6- D F Carter #r 2 September 2022 OVERTON SCHOOL ASSOCIATION Income and ndlture Account for the ar end•d 31$t Au 202 2021 GENERAL FUND Fr(ftn Volunts Sources Donations 2,011.68 1.175 From assets From charltable tradin Fund Raising Events Sales Income Sundry Fundraising 16.735.43 3.489.23 6.465.71 3.296 Total Re￿Ipts 28.701.95 rnents Charltable actlv ndlture Insurance Donations 116.00 111 116.00 111 Fund ralsln nditure Events 7.466.96 1,038 Other ex nditu General Expenses Bank Charges Sales Costs 348.06 114.51 1.500.08 73 3.559 1,962.65 3.631 Total ments 9,545.61 19,156.34 4,781 6,034 Net Receipts for the year Balance Sheet bltml 29,070.69 24.036 Balance Sheet &ffi¥d 48.227.03 29,071 43 Wtham Ri*1 RQ25 3NQ OVERTON SCHOOL ASSOCIATION ststement of Assets and Llabilities as at 31st Au ust 2022 2021 Moneta Assets Treasurers 14 day de￿81t Swimming Pool Account Cutrent Account Metro Bank Cornmunty Account 14,189 14,881 48.227.03 48,227.03 29.071 Prepayments Pyrotastic Band night 838 0.00 0.00 LIABILITIES Fund Raising ActNities 48,227.03 29,071 43WaMk9m R&i RG253NQ OVERTON SCHOOL ASSOCIATION Note5 to the Accounts 2022 2021 Donatlons Amazon Sponsorship & Donations Other 254.08 223.35 488.72 463.27 657.50 2.011.58 1.175.34 Fund Rai51 Events Firework Night Discos Raffle Movie Night Easter Balloon Race Fete 11.926.30 177.10 1.467.C 547.84 163.50 940.37 1,405.07 3.404.06 16.735.43 3,295.81 Sales Income Christmas Cards Merchandise Father's Day Bar Stock Sales of Sweet stock Hoodies 3.163.73 25.50 2,910.36 1.293.68 905.67 290.(M) iO.(Kl 164. io. 3.489.23 5.343.71 Other Fundraisin Elf on the shelf Sum Up Grow a £1 Magic Money 75.(X) 1.794.45 3,792.27 803.99 6,465.71 Donations School Activities Fund Ralsin nditure Firework Night School Fete Sum Up Grow a £1 5,190.13 1,701.55 140.80 434.48 7,466.96