2025-03-31-accounts - Randwick Village Hall And Playing Fields

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RANDWICK VILLAGE HALL AND PLAYING FIELD COMMITTEE

Charity reg. no. 1043758

REPORT ON THE FINANCIAL STATEMENTS YEAR ENDING 31[ST] MARCH 2025

OVERVIEW

This is the second consecutive year we have been hit with some expensive and unplanned repair and upgrade costs. Despite this we made a healthy surplus on the general fund, although not enough to top up the improvement fund by £3,000 as planned.

The improvement fund showed a small deficit due to the planned gutter costs and no transfer in from the General fund surplus.

The Social Circle received unplanned funding of £11,788.13. This will be spent early in the next financial year. We closed the year with a net surplus of £1 2,852.10 , translating into an underlying surplus of £1,589.10 once the Social Circle monies are taken into account . Total funds now stand at £27,132.76.

Underlying cash flow remains healthy, as do reserves which enables us to continue to deliver our 10-year investment plan.

GENERAL ACCOUNT

The General account returned a surplus of £1769.83 largely in line with plan. However, we were again hit with some significant unplanned expenditure, notably the door lock replacement, £1,292.55 and a further £1092.24 to reach compliance with the fire safety risk assessment. £307 was spent on upgrading the recycling facilities. To mitigate these costs the planned transfer of £3,000 to the improvement fund was not made.

Letting income held up well despite the increases to ad hoc booking fees and helped by Table Tennis picking up most of the spare evening slots. Total booking income was £12,745.75, slightly ahead of plan and at record levels.

The balance now stands at £6,398.38.

IMPROVEMENT FUND

The only major expenditure was £500 to replace the gutters, this was mitigated with £346.22 interest. There was no planned transfer of £3,000 from the general fund due to high unplanned expenses.

The balance now stands at £9,491.45 -a deficit of £141.78 over the year.

PLAYGROUND FUND (INCLUDING FIELD MAINTENANCE)

This was our fifth year taking formal responsibility for management of the field with the Parish Council letting the grass cutting contract. The Council did not contribute to this again this year, however they did not back charge us for a contribution to the mowing.

We absorbed additional costs of water butts, algae cleaning and additional emptying of the new bins. The year finished with a small deficit of -£38.95.

The playground fund currently stands in deficit at -£545.20 due to carry forward of deficit from previous years.

SOCIAL CIRCLE FUND

The Social Circle project received donations of £14,142.00 with expenses of £2,879.00 for benches and grounds works deposit. Funds currently stand at £11,788.13 and these funds are all expected to be spent on the project.

RANDWICK COMMUNITY GROUP FUND

This fund currently has zero balance. It is intended to ring fence funds from the Jo Cox group and film night surplus .

OTHER

A flash statement of the accounts & funds is sent out to the Trustees regularly throughout the year.

Alan Tomlinson Treasurer 30th April 2025

RANDWICK VILLAGE HALL AND PLAYING FIELD COMMITTEE Charity reg. No. 1043758

Income and Expenditure for year ending 31 March 2025

GENERAL ACCOUNT

2025 £p 12745.75 822.62 13568.37 1747.96 785 1248.75 1482.65 187.99 2080 577.23 2821.96 490 265 112 11798.54 1,769.83	2024 £p 10708.25 174.83 41.00 711.41 50.00 11685.49 1200.49 620.71 1285.78 2024.10 437.14 1972.50 1836.05 823.25 150.00 88.87 238.80 162.50 265.59 11105.78 579.71	2024 £p 10708.25 174.83 41.00 711.41 50.00 11685.49 1200.49 620.71 1285.78 2024.10 437.14 1972.50 1836.05 823.25 150.00 88.87 238.80 162.50 265.59 11105.78 579.71
1747.96 785 1248.75 1482.65 187.99 2080 577.23 2821.96 490 265 112	1200.49 620.71 1285.78 2024.10 437.14 1972.50 1836.05 823.25 150.00 88.87 238.80 162.50 265.59

		579.71

IMPROVEMENT FUND RECEIPTS Gift aid tax refund IR1 Randwick Parish Council IR2 Interest received IR3 Donation from Happy Circle IR4 Donation from Land fill tax credits(GET) IR5 Donation from SDC IR6 Donation from LCBP IR7 Donation from WI IR8 Donations from miscellaneous IR9 Transfer from general surplus IR10 Horticultural show IR11 Transfer from Yclub IR12 Donation to Changing room ext IR13 Donation for benches IR14 Spare code IR15 Spare code IR16 Gutter replacement refund IR17 200 club interest IR200i 200 club reciepts IR200 TOTAL RECEIPTS	2025 £ p £ p 346.22 12 100 458.22	2024 £ p £ p 203.01 15.37 218.38

LESS PAYMENTS

05/05/2025

Architect's fees IP1 sheds IP2 recycling bins IP3 Ground guard & repair of turf on field IP4 notice boards IP5 materials(loft insulation) IP6 heat pump & heating system IP7 windows IP8 PV cells IP9 upgrade electrics inc lighting & rads IP10 Refurbish back room IP11 Blinds IP12 Paint & decorate IP13 Toiletblock IP14 Horticultural show IP15 Kitchen IP16 Replace door IP17 Changing room extension IP18 Benches IP19 Replace footpath IP20 Replace tables IP21 PA system IP22 Transfer to General Fund IP23 Floor reseal & scrubber IP24 Chair maintenance IP25 Laptop IP26 Contribution to cricket nets IP27 Contribution to football goals IP28 Kitchen upgrade IP29 Repair gutters IP30 200 club refund of over payment 200r 200 club prize money IP200 TOTAL PAYMENTS (DEFICIT) / SURPLUS FOR YEAR	600	600.00 -141.78	3007.39 190.87 300.00 89.00	3,587.26


				-3,368.88

2025 £ p £ p 415 330.75 225.75 971.50 311.51 486 162 50.94 1,010.45 -38.95	2024 £ p £ p 45.00 330.75 225.75 601.50 316.26 144.00 460.26 141.24	2024 £ p £ p 45.00 330.75 225.75 601.50 316.26 144.00 460.26 141.24
311.51 486 162 50.94	316.26 144.00


		141.24

(DEFICIT) / SURPLUS FOR YEAR

05/05/2025

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= CHARITY COMMISSION | Independent examiner's report on the
FOR ENGLAND AND WALES accounts
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Section A

Independent Examiner's Report

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Report to the trustees | Randwick Village Hall & Playing Fields Committee
On accounts for the year | 317 March 2025 Charity
ended (if any)
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Committee |
Charity no | 1043756
ee (if any)
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| report to the trustees on my examination of the accounts of the above charity (“the Trust") for the year ended 31/03/2025

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (the Act).

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145/(5)(b) of the Act

lndepeincdent examiner's statement

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Name: | Simeon Harris
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Relevant professional | None qualification(s) or body (if any):

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:
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Address: | Situtation Place The Lane, Stroud, GLS 6HL

The Lane, Rancwick

Section B

Disclosure

Only complete if the examiner needs to highlight material matters of concern (see COZ, Independent examination of charity accounts: directions and guidance for examiners).

IER

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Oct 2018
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$$$ 80 Give here brief details of | any items that the | examiner wishes to ] disclose.

Oct 2018