## **RANDWICK VILLAGE HALL AND PLAYING FIELD COMMITTEE** 

## **Charity reg. no. 1043758** 

## **REPORT ON THE FINANCIAL STATEMENTS YEAR ENDING 31[ST] MARCH 2025** 

## **OVERVIEW** 

This is the second consecutive year we have been hit with some expensive and unplanned repair and upgrade costs. Despite this we made a healthy surplus on the general fund, although not enough to top up the improvement fund by £3,000 as planned. 

The improvement fund showed a small deficit due to the planned gutter costs and no transfer in from the General fund surplus. 

The Social Circle received unplanned funding of £11,788.13. This will be spent early in the next financial year. We closed the year with a net surplus of £1 2,852.10 , translating into an underlying surplus of £1,589.10 once the Social Circle monies are taken into account . Total funds now stand at £27,132.76. 

Underlying cash flow remains healthy, as do reserves which enables us to continue to deliver our 10-year investment plan. 

## **GENERAL ACCOUNT** 

The General account returned a surplus of £1769.83 largely in line with plan. However, we were again hit with some significant unplanned expenditure, notably the door lock replacement, £1,292.55 and a further £1092.24 to reach compliance with the fire safety risk assessment. £307 was spent on upgrading the recycling facilities. To mitigate these costs the planned transfer of £3,000 to the improvement fund was not made. 

Letting income held up well despite the increases to ad hoc booking fees and helped by Table Tennis picking up most of the spare evening slots. Total booking income was £12,745.75, slightly ahead of plan and at record levels. 

The balance now stands at £6,398.38. 

. 

## **IMPROVEMENT FUND** 

The only major expenditure was £500 to replace the gutters, this was mitigated with £346.22 interest.  There was no planned transfer of £3,000 from the general fund due to high unplanned expenses. 

The balance now stands at £9,491.45 -a deficit of £141.78 over the year. 

## **PLAYGROUND FUND (INCLUDING FIELD MAINTENANCE)** 

This was our fifth year taking formal responsibility for management of the field with the Parish Council letting the grass cutting contract. The Council did not contribute to this again this year, however they did not back charge us for a contribution to the mowing. 

We absorbed additional costs of  water butts, algae cleaning and additional emptying of the new bins. The year finished with a small deficit of -£38.95. 

The playground fund currently stands in deficit at -£545.20 due to carry forward of deficit from previous years. 

## **SOCIAL CIRCLE FUND** 

The Social Circle project received donations of £14,142.00 with expenses of £2,879.00 for benches and grounds works deposit. Funds currently stand at £11,788.13 and these funds are all expected to be spent on the project. 

## **RANDWICK COMMUNITY GROUP FUND** 

This fund currently has zero balance. It is intended to ring fence funds from the Jo Cox group and film night surplus **.** 

## **OTHER** 

A flash statement of the accounts & funds is sent out to the Trustees regularly throughout the year. 

Alan Tomlinson Treasurer 30th April 2025 

**RANDWICK VILLAGE HALL AND PLAYING FIELD COMMITTEE  Charity reg. No. 1043758** 

## **Income and Expenditure for year ending 31 March 2025** 

## **GENERAL ACCOUNT** 

|**RECEIPTS**<br>Hall Lettings<br>GR1<br>Interest Received<br>GR2<br>Donation from Randwick Parish Council<br>GR3<br>Donations<br>GR4<br>Sale of assets<br>GR5<br>Rental of Cutlery<br>GR6<br>Sale of electricity<br>GR7<br>Sale of ROCS<br>GR8<br>Miscellaneous<br>GR9<br>Transfer from Imp Fund<br>GR10<br>Performing rights licence<br>GR11<br>Adjustment<br>GR15<br>Transfer of defibrilator found to General<br>GR16<br>Rental deposit<br>GRD<br>**PAYMENTS**<br>Hall Running Costs<br>Electricity<br>GP1<br>Water and Sewage<br>GP2<br>Insurance<br>GP3<br>Bank Charges<br>GP4<br>Repairs and Renewals<br>GP5<br>Caretaker's wages<br>GP6<br>Cleaning<br>GP7<br>Small repairs, cleaning materials and consumablesGP8<br>General Expenses<br>GP9<br>Play Area Maintenance<br>GP10<br>new tables<br>GP11<br>contribution to improvement fund<br>GP12<br>trans to YC<br>GP13<br>Rental deposit refund<br>GP14<br>Performing rights licence<br>GP15<br>Hallmaster bookings license<br>GP16<br>Rental refund inc deposits<br>GP17<br>Fire extinguisher safety check<br>GP18<br>**(DEFICIT)/SURPLUS FOR THE YEAR**|**2025**<br>£p<br>12745.75<br>822.62<br>13568.37<br>1747.96<br>785<br>1248.75<br>1482.65<br>187.99<br>2080<br>577.23<br>2821.96<br>490<br>265<br>112<br>11798.54<br>**1,769.83**|**2024**<br>£p<br>10708.25<br>174.83<br>41.00<br>711.41<br>50.00<br>11685.49<br>1200.49<br>620.71<br>1285.78<br>2024.10<br>437.14<br>1972.50<br>1836.05<br>823.25<br>150.00<br>88.87<br>238.80<br>162.50<br>265.59<br>11105.78<br>**579.71**|**2024**<br>£p<br>10708.25<br>174.83<br>41.00<br>711.41<br>50.00<br>11685.49<br>1200.49<br>620.71<br>1285.78<br>2024.10<br>437.14<br>1972.50<br>1836.05<br>823.25<br>150.00<br>88.87<br>238.80<br>162.50<br>265.59<br>11105.78<br>**579.71**|
|---|---|---|---|
||1747.96<br>785<br>1248.75<br>1482.65<br>187.99<br>2080<br>577.23<br>2821.96<br>490<br>265<br>112|1200.49<br>620.71<br>1285.78<br>2024.10<br>437.14<br>1972.50<br>1836.05<br>823.25<br>150.00<br>88.87<br>238.80<br>162.50<br>265.59||
|||||
||||**579.71**|



|**IMPROVEMENT FUND**<br>**RECEIPTS**<br>Gift aid tax refund<br>IR1<br>Randwick Parish Council<br>IR2<br>Interest received<br>IR3<br>Donation from Happy Circle<br>IR4<br>Donation from Land fill tax credits(GET)<br>IR5<br>Donation from SDC<br>IR6<br>Donation from LCBP<br>IR7<br>Donation from WI<br>IR8<br>Donations from miscellaneous<br>IR9<br>Transfer from general surplus<br>IR10<br>Horticultural show<br>IR11<br>Transfer from Yclub<br>IR12<br>Donation to Changing room ext<br>IR13<br>Donation for benches<br>IR14<br>Spare code<br>IR15<br>Spare code<br>IR16<br>Gutter replacement refund<br>IR17<br>200 club interest<br>IR200i<br>200 club reciepts<br>IR200<br>TOTAL RECEIPTS|**2025**<br>£   p<br>£    p<br>346.22<br>12<br>100<br>458.22|**2024**<br>£   p<br>£    p<br>203.01<br>15.37<br>218.38|
|---|---|---|



**LESS PAYMENTS** 

05/05/2025 

|Architect's fees<br>IP1<br>sheds<br>IP2<br>recycling bins<br>IP3<br>Ground guard & repair of turf on  field<br>IP4<br>notice boards<br>IP5<br>materials(loft insulation)<br>IP6<br>heat pump & heating system<br>IP7<br>windows<br>IP8<br>PV cells<br>IP9<br>upgrade electrics inc lighting & rads<br>IP10<br>Refurbish back room<br>IP11<br>Blinds<br>IP12<br>Paint & decorate<br>IP13<br>Toiletblock<br>IP14<br>Horticultural show<br>IP15<br>Kitchen<br>IP16<br>Replace door<br>IP17<br>Changing room extension<br>IP18<br>Benches<br>IP19<br>Replace footpath<br>IP20<br>Replace tables<br>IP21<br>PA system<br>IP22<br>Transfer to General Fund<br>IP23<br>Floor reseal & scrubber<br>IP24<br>Chair maintenance<br>IP25<br>Laptop<br>IP26<br>Contribution to cricket nets<br>IP27<br>Contribution to football goals<br>IP28<br>Kitchen upgrade<br>IP29<br>Repair gutters<br>IP30<br>200 club refund of over payment<br>200r<br>200 club prize money<br>IP200<br>TOTAL PAYMENTS<br>**(DEFICIT) / SURPLUS FOR YEAR**|600|600.00<br>**-141.78**|3007.39<br>190.87<br>300.00<br>89.00|3,587.26|
|---|---|---|---|---|
||||||
||||||
|||||**-3,368.88**|



|**PLAYGROUND & PLAYING FIELDS FUND**<br>**RECEIPTS**<br>Transfer from General Fund<br>PR1<br>Randwick Parish Council<br>PR2<br>Interest received<br>PR3<br>donation<br>PR4<br>Mowing RFC<br>PR5<br>Mowing RCC<br>PR6<br>Mowing school<br>PR7<br>R&WPC posts & hedge<br>PR8<br>rospa inspection refund<br>PR9<br>TOTAL RECEIPTS<br>**LESS PAYMENTS**<br>Materials<br>PP1<br>Labour<br>PP2<br>Playsurface<br>PP3<br>ROSPA check<br>PP4<br>Maintenance payment to R&WPC<br>PP5<br>Posts and hedge<br>PP6<br>General field expenses<br>PP7<br>refund to R&WPC<br>PP8<br>goal posts<br>pp9<br>cricket nets<br>pp10<br>TOTAL PAYMENTS<br>**(DEFICIT) / SURPLUS FOR YEAR**|**2025**<br>£   p<br>£    p<br>415<br>330.75<br>225.75<br>971.50<br>311.51<br>486<br>162<br>50.94<br>1,010.45<br>**-38.95**|**2024**<br>£   p<br>£    p<br>45.00<br>330.75<br>225.75<br>601.50<br>316.26<br>144.00<br>460.26<br>**141.24**|**2024**<br>£   p<br>£    p<br>45.00<br>330.75<br>225.75<br>601.50<br>316.26<br>144.00<br>460.26<br>**141.24**|
|---|---|---|---|
||311.51<br>486<br>162<br>50.94|316.26<br>144.00||
|||||
|||||
||||**141.24**|



**(DEFICIT) / SURPLUS FOR YEAR** 

05/05/2025 


**----- Start of picture text -----**<br>
= CHARITY COMMISSION | Independent examiner's report on the<br>FOR ENGLAND AND WALES accounts<br>**----- End of picture text -----**<br>


## Section A 

## Independent Examiner's Report 


**----- Start of picture text -----**<br>
Report to the trustees | Randwick Village Hall & Playing Fields Committee<br>On accounts for the year | 317 March 2025 Charity<br>ended (if any)<br>**----- End of picture text -----**<br>



**----- Start of picture text -----**<br>
Committee |<br>Charity no | 1043756<br>ee (if any)<br>**----- End of picture text -----**<br>


| report to the trustees on my examination of the accounts of the above charity (“the Trust") for the year ended 31/03/2025 

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (the Act). 

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145/(5)(b) of the Act 

lndepeincdent examiner's statement 


**----- Start of picture text -----**<br>
Name: | Simeon Harris<br>**----- End of picture text -----**<br>


Relevant professional | None qualification(s) or body (if any): 


**----- Start of picture text -----**<br>
:<br>**----- End of picture text -----**<br>


Address: | Situtation Place The Lane, Stroud, GLS 6HL 

The Lane, Rancwick 

Section B 

## Disclosure 

Only complete if the examiner needs to highlight material matters of concern (see COZ, Independent examination of charity accounts: directions and guidance for examiners). 

IER 


**----- Start of picture text -----**<br>
Oct 2018<br>**----- End of picture text -----**<br>


1 

$$$ 80 Give here brief details of | any items that the | examiner wishes to ] disclose. 

ER 

2 

Oct 2018