BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
Trustees Report for the year ended 31 December 2023
The Trustees present their report and the audited financial statements of the charity for the year ended 31 December 2023.
Objectives and Activities
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The objective of the District is to provide and sustain a central infrastructure, responsible to the District Commissioner, with enough funds to support it and, where appropriate, its’ constituent Groups.
Under the Charities Act 2011, the Trustees confirm they have considered the Charity Commission’s guidance on public benefit and that we have met the public benefit criteria.
Achievements and Performance
The District continues to deliver quality Scouting to all its members in keeping with the Aims and Methods of the Scout Association as defined in its “Policy, Organisation and Rules”.
The District delivers the Aims and Objectives of Scouting to all its members in accordance with the Scout Association’s “Policy, Organisation and Rules”. This, in the longer term, embraces the District ownership of an integrated office committee room and storage facility for use by the District Leaders, Officers and helpers.
Financial Review
Closing reserves amounted to £169,208 comprising a general fund of £117,330 and designated funds of £51,878 (Notes to the Accounts 7 and 8). Overall, this is an in-year deficit of £30,101 against the previous year’s reserves of £199,309. Part of the reason for the deficit was the District’s decision to continuing supporting Groups during the year following a tough year of Covid recovery. This was done through not levying a membership subscription, subsidising badge costs and funding Group activities when requested. The District main account was budgeted to be in deficit of £28,538 for the year (£1,563 less than the actual deficit).
The District’s policy on reserves is to maintain the General Fund at a level that will cover the full District’s exposure in a Gang Show production year. The purpose of the Designated Funds is detailed in note 8 to the accounts. The Trustees are aware that, historically, the funds have been high compared with these ambitions and have budgeted accordingly, using reserves in the middle to long term development of local Scouting.
The Trustees have identified and reviewed the major risks to which they believe the District is exposed and systems are in place to mitigate their likely impact, including regular monitoring of finances and a well-established procedure for the authorisation and control of expenditure in all sections.
The District is a Trust established under the Scouting Association rules that are common to all Districts.
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BWDC Accounts 2023
BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
Approved by the Trustees on ……………………………………………………………….. and signed on their behalf by:
……………………………………………………………………
Mike Vaughan District Chair.
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BWDC Accounts 2023
BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
Statement of Financial Activities Summary for the year ended 31 DECEMBER 2023
| TOTAL INCOMING RESOURCES (page 4/5) TOTAL RESOURCES EXPENDED (page 6/7) NET INCOMING/(OUTGOING) RESOURCES Unrealised losses on investment assets Realised losses on investment assets NET MOVEMENT IN FUNDS FUND BALANCES BROUGHT FORWARD FUND BALANCES CARRIED FORWARD |
2023 Funds £ 66,900 96,999 -30,101 0 0 -30,101 199,309 169,208 |
2022 Funds £ 51,381 67,233 |
|
|---|---|---|---|
| -15,853 0 0 |
|||
| -15,853 214,583 199,309 |
|||
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BWDC Accounts 2023
BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
Main Account
Statement of Financial Activities Summary for the year ended 31 DECEMBER 2023
| Main District Account Budget Only 2023 £ INCOMING RESOURCES 0 Membership subscriptions 0 less: Payable 0 INVESTMENT INCOME 65 Bank Interest 2,000 Scouting Supplies Dividends 0 Gang Show Returned Investment 0 Development Fund Receipt 0 Transfer from Silchester Amalgamation 2,065 250 DONATIONS 250 ACTIVITIES County Events-Sections District Events-Sections District Events -General -2,000 New Activities Meetings 0 Training - District Fundings Gang Show receipts -2,000 350 FUND RAISING 350 ADMIN/ESTABLISHMENT INCOME 0 Administration 0 665 OTHER INCOME Air Rifle Section Archery Section Tomahawk Activities Gift Aid -40 Closure of Accounts |
2023 £ 66,519 58,500 8,019 1,383 0 0 -780 0 604 463 463 2,910 5,736 0 0 0 0 0 51,924 60,569 200 200 0 0 69,855 294 0 0 0 -42 |
2022 £ 65,578 49,062 |
|---|---|---|
| 16,516 | ||
| 83 2,000 0 105 0 |
||
| 2,188 | ||
| 665 | ||
| 665 | ||
| 5,389 1,100 0 0 38 0 0 11,935 |
||
| 18,461 | ||
| 100 | ||
| 100 | ||
| 0 | ||
| 0 | ||
| 37,930 297 0 0 0 120 |
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BWDC Accounts 2023
BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
| Badge and Uniform Sales Increase in Badge Stock Share of Net Profit After Rebate - Scouting Supplies Beaver Section Balance Cub Account Balance Scout Account Balance Tri St Georges Day funds B&DBC Lottery Receipt Misc - Previous Years Corrections -40 625 TOTAL INCOMING RESOURCES |
6,711 0 0 0 0 0 0 0 -9,918 -2,955 66,900 |
5,461 241 2,354 4,979 0 0 0 0 0 |
|---|---|---|
| 13,452 | ||
| 51,381 |
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BWDC Accounts 2023
BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
Main Account - Resources Expended
Statement of Financial Activities Summary for the year ended 31 DECEMBER 2023
| Main District Account Budget Only 2023 £ RESOURCES EXPENDED PREMISES 1,150 Rent 1,150 1,000 DONATIONS / GRANTS 1,000 ACTIVITIES 0 County Events-Sections 0 District Events-Sections 0 District Events - General 1,550 District Team 2,688 Beaver Section Balance 3,300 Cub Section Balance 3,300 Scout Section Balance 0 Explorer Section Balance 500 Network Section Balance 2,000 Squirrels 300 Awards 275 Training 500 Young Commissioners 2,000 Total Growth & Development 250 Inclusion 1,000 Communication & PR 0 Gang Show Costs 17,663 0 FUND RAISING EXPENSES 0 ADMIN/ESTABLISHMENT EXPENSES 400 Insurance (personal & equipment) 800 Bank Fees 0 Administration 1,200 0 TRUSTEES EXPENSES 0 21,013 OTHER EXPENDITURE |
2023 £ 4,021 4,021 13,000 13,000 354 5,995 411 844 1,531 5 758 761 65 161 284 182 0 0 0 134 50,043 61,529 0 0 287 511 1,225 2,023 0 0 80,575 |
2022 £ 4,697 |
|---|---|---|
| 4,697 | ||
| 3,786 | ||
| 3,786 | ||
| 5,163 913 0 7,492 6,012 524 105 4,828 14 0 365 0 0 0 0 406 17,423 |
||
| 43,243 | ||
| 0 | ||
| 0 | ||
| 357 676 771 |
||
| 1,804 | ||
| 0 | ||
| 0 | ||
| 53,531 |
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BWDC Accounts 2023
BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
| 0 Equipment 250 Air Rifle Section 250 Archery Section 300 Chief Scout Awards Presentation 600 Cost of Badges 2,000 Digital - OSM 2,000 Projects - Skills days, etc 300 Youth Council 1,000 Permit Training 300 International 500 Thank You Gifts 250 Tomahawk Section 400 DofE 0 Development Fund Donations 8,150 0 Depreciation 0 29,163 TOTAL RESOURCES EXPENDED |
707 166 591 0 9,920 2,586 0 0 0 0 0 0 0 2,455 16,426 0 0 96,999 |
551 353 0 0 8,394 1,654 0 0 90 0 15 0 0 |
|---|---|---|
| 2,645 | ||
| 13,703 | ||
| 0 | ||
| 0 | ||
| 67,233 | ||
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BWDC Accounts 2023
BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
Main Account
| BALANCE SHEET AS AT 31-Dec-2023 FIXED ASSETS Tangible assets Investments CURRENT ASSETS Gang Show costs c/fwd Equipment Badge and Uniform Stocks Debtors The Scout Association Short Term Investment Service Cash at Bank and In Hand less: CURRENT LIABILITIES Amounts Due Within One Year Creditors NET CURRENT ASSETS NET ASSETS Represented by: FUNDS General Fund DAP Fund Development Fund Designated Funds: |
2023 £ 0 2,752 1,009 -3,112 4,431 0 164,150 |
2023 £ |
2022 £ 0 10,745 1,092 -2,689 3,029 3,200 185,015 |
2022 £ |
|
|---|---|---|---|---|---|
| 2,752 166,456 |
10,745 187,984 |
||||
| 166,478 22 |
189,647 1,663 |
||||
| 51,878 | 53,553 | ||||
| 169,207 | 198,729 | ||||
| 117,330 816 51,062 |
145,176 816 52,737 |
||||
| 169,208 | 198,729 | ||||
Approved by the Trustees on ____ and signed on their behalf by
District Chair Michael Vaughan
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BWDC Accounts 2023
BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
Notes to the accounts for the year ended 31 December 2023
1. Accounting Policies
(a) Basis of Accounting
These accounts are prepared under the historical cost convention (modified to include the revaluation of investments) in accordance with applicable accounting standards and the Charities Statement of Recommended Practice (SORP 2019) (FRS102).
(b) Incoming Resources
All income is included in the period in which the District is entitled to receipt, including Gang Show revenues, which were previously included in the period in which the relevant show took place.
Equipment and other items donated to the Gang Show are shown at their market value both under Gang Show Receipts and against the relevant cost under resources expended.
(c) Resources Expended
All expenditure is included on an accruals basis. Gang Show costs are now included in the same period during which they were made.
(d) Depreciation
Depreciation on equipment for use by the District was calculated on a straight line basis at 25% per annum. All fixed assets are now fully written down to nil value.
(e) Investments
The District’s 50% share of the results of Scouting Supplies is included in the Statement of Financial Activities. The investment in Scouting Supplies is valued in the Balance Sheet at the District’s share of its net assets.
(f) Stock
Stock is valued at the lower of cost and net realisable value.
| This Year | Previous Year | ||
|---|---|---|---|
| 2. | Trustees Expenses | £ | £ |
| Annual allowance for general expenses incurred | 0 | 0 | |
| Number of Trustees in receipt of annual allowance | 0 | 0 | |
| 3. | Tangible Assets | Equipment £ | |
| Cost brought forward and carried forward | 0 | ||
| Depreciation brought forward and carried forward | 0 | ||
| Net Book Valuebrought forward and carried forward | 0 |
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BWDC Accounts 2023
BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
Notes to the accounts for the year ended 31 December 2023 (continued)
| This Year | Previous Year | ||
|---|---|---|---|
| 4. | Investments | £ | £ |
| Listed Investment – at market value | 0 | 0 | |
| Scouting Supplies (50% owned) | |||
| Valuation at 31 December 2022 | 10,745 | 10,846 | |
| Share of net surplus for the year before rebate(7,993) | (101) | ||
| Less: Rebate received | 0 | 0 | |
| Valuation at 31 December 2023 | 2,752 | 10,745 | |
| Total Investments | 2,752 | 10,745 | |
| Scouting Supplies is a joint venture with the Basingstoke East District Scout Council supplying | |||
| uniforms, camping and other Scouting equipment to the two Districts and neighbouring districts. | |||
| This Year | Previous Year | ||
| 5. | Current Assets | £ | £ |
| Stock | (3,112) | (1,456) | |
| Equipment | 1,009 | 1,092 | |
| Debtors: | |||
| Amounts falling due within one year: | |||
| Trade Debtors |
4,431 | 6,229 | |
| Other Debtors |
0 | 0 | |
| Prepayments |
0 | 0 | |
| 2,328 | 5,865 | ||
| Cash at Bank and In Hand: | |||
| Bank Current Accounts |
71,095 | 59,194 | |
| Bank/Building Society Deposit Accounts93,300 |
128,634 | ||
| Cash in Hand |
2,507 | 386 | |
| 166,902 | 188,214 | ||
| 6. | Creditors: Amounts falling due within one year | ||
| Other Creditors |
22 | 1,663 |
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BWDC Accounts 2023
BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
Notes to the accounts for the year ended 31 December 2023 (continued)
| 7. General Fund– brought forward Add: Surplus/(Deficit) for the year Transfer from Development Fund (Grants in the year) Deduct: Loss realised on sale of investment Transfer to Development Fund - Carried forward |
This Year 198,729 (27,656) ( 2,445) (30,101) 169,208 0 0 0 169,208 |
Previous Year 211,726 (10,352) ( 2,645) (12,997) 198,729 0 0 0 198,729 |
|---|---|---|
0 0 |
0 0 |
|
The General Fund represents the free funds of the Council, which are not designated for particular purposes.
| 8. Designated Funds Development Fund The D A Pye Bequest Fund |
£ 51,062 816 51,878 |
£ 52,737 816 53,553 |
|---|---|---|
The Development Fund was established to help promote the interests and further the development of Scouting and Guiding in Basingstoke and neighbouring areas, by means of grants paid out of interest receivable and other surpluses arising. The capital sum may, at the discretion of the Fund sub-committee, be used towards the purchase of land or premises.
In 1999, the District received a bequest from the estate of the late Mr D A Pye, originally made to the Monk Sherborne Scout Group, which is no longer in existence. No decision has yet been made as to how the capital sum will be used, and all interest received in the year has been taken to the General Fund and is used to fund grants from the Development Fund.
The District Executive Committee (now Trustee Board) approved that the Development Fund balance would be made up to £30k at the beginning of 2014. In the minutes dated 7[th] May 2014, the District Executive also approved that £30k be re-allocated from the D A Pye Bequest fund into the Development Fund, where it could be used to continue promoting Scouting in Basingstoke West.
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BWDC Accounts 2023
BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
Independent examiner’s report to the Trustees of
BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
I report to the Trustees on my examination of the accounts of the Basingstoke West District Scout Council for the year ended 31 December 2023.
Respective responsibilities of Trustees and Examiner
The District’s Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner’s Statement
I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
The accounts do not accord with those records; or
-
The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any
requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Robert Gath
Qualification: ACMA/CGMA
Address: 42 Avon Green, Chandler’s Ford, Hants. SO53 2NL
Date: 18 October 2024.
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BWDC Accounts 2023