BASINGSTOKE WEST DISTRICT SCOUT COUNCIL ## **Trustees Report for the year ended 31 December 2023** The Trustees present their report and the audited financial statements of the charity for the year ended 31 December 2023. ## **Objectives and Activities** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The objective of the District is to provide and sustain a central infrastructure, responsible to the District Commissioner, with enough funds to support it and, where appropriate, its’ constituent Groups. Under the Charities Act 2011, the Trustees confirm they have considered the Charity Commission’s guidance on public benefit and that we have met the public benefit criteria. ## **Achievements and Performance** The District continues to deliver quality Scouting to all its members in keeping with the Aims and Methods of the Scout Association as defined in its _“Policy, Organisation and Rules”._ The District delivers the Aims and Objectives of Scouting to all its members in accordance with the Scout Association’s _“Policy, Organisation and Rules”._ This, in the longer term, embraces the District ownership of an integrated office committee room and storage facility for use by the District Leaders, Officers and helpers. ## **Financial Review** Closing reserves amounted to £169,208 comprising a general fund of £117,330 and designated funds of £51,878 (Notes to the Accounts 7 and 8). Overall, this is an in-year deficit of £30,101 against the previous year’s reserves of £199,309. Part of the reason for the deficit was the District’s decision to continuing supporting Groups during the year following a tough year of Covid recovery. This was done through not levying a membership subscription, subsidising badge costs and funding Group activities when requested. The District main account was budgeted to be in deficit of £28,538 for the year (£1,563 less than the actual deficit). The District’s policy on reserves is to maintain the General Fund at a level that will cover the full District’s exposure in a Gang Show production year. The purpose of the Designated Funds is detailed in note 8 to the accounts. The Trustees are aware that, historically, the funds have been high compared with these ambitions and have budgeted accordingly, using reserves in the middle to long term development of local Scouting. The Trustees have identified and reviewed the major risks to which they believe the District is exposed and systems are in place to mitigate their likely impact, including regular monitoring of finances and a well-established procedure for the authorisation and control of expenditure in all sections. The District is a Trust established under the Scouting Association rules that are common to all Districts. 1 BWDC Accounts 2023 BASINGSTOKE WEST DISTRICT SCOUT COUNCIL Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. Approved by the Trustees on ……………………………………………………………….. and signed on their behalf by: …………………………………………………………………… Mike Vaughan District Chair. 2 BWDC Accounts 2023 BASINGSTOKE WEST DISTRICT SCOUT COUNCIL Statement of Financial Activities Summary for the year ended 31 DECEMBER 2023 ||TOTAL INCOMING RESOURCES (page 4/5)
TOTAL RESOURCES EXPENDED (page 6/7)
NET INCOMING/(OUTGOING) RESOURCES
Unrealised losses on investment assets
Realised losses on investment assets
NET MOVEMENT IN FUNDS
FUND BALANCES BROUGHT FORWARD
FUND BALANCES CARRIED FORWARD|2023 Funds
£
66,900
96,999
-30,101
0
0
-30,101
199,309
169,208|2022 Funds
£
51,381
67,233| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||-15,853
0
0| ||||| ||||| ||||| ||||| ||||-15,853
214,583
199,309| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| 3 BWDC Accounts 2023 BASINGSTOKE WEST DISTRICT SCOUT COUNCIL ## Main Account Statement of Financial Activities Summary for the year ended 31 DECEMBER 2023 |Main District
Account Budget
Only
2023
£
INCOMING RESOURCES
0
Membership subscriptions
0
less: Payable
0
INVESTMENT INCOME
65
Bank Interest
2,000
Scouting Supplies Dividends
0
Gang Show Returned Investment
0
Development Fund Receipt
0
Transfer from Silchester Amalgamation
2,065
250
DONATIONS
250
ACTIVITIES
County Events-Sections
District Events-Sections
District Events -General
-2,000
New Activities
Meetings
0
Training - District
Fundings
Gang Show receipts
-2,000
350
FUND RAISING
350
ADMIN/ESTABLISHMENT INCOME
0
Administration
0
665
OTHER INCOME
Air Rifle Section
Archery Section
Tomahawk Activities
Gift Aid
-40
Closure of Accounts|2023
£
66,519
58,500
8,019
1,383
0
0
-780
0
604
463
463
2,910
5,736
0
0
0
0
0
51,924
60,569
200
200
0
0
69,855
294
0
0
0
-42|2022
£
65,578
49,062| |---|---|---| |||16,516| |||83
2,000
0
105
0| |||2,188| |||665| |||665| |||5,389
1,100
0
0
38
0
0
11,935| |||18,461| |||100| |||100| |||0| |||0| |||| |||37,930
297
0
0
0
120| 4 BWDC Accounts 2023 BASINGSTOKE WEST DISTRICT SCOUT COUNCIL |Badge and Uniform Sales
Increase in Badge Stock
Share of Net Profit After Rebate - Scouting
Supplies
Beaver Section Balance
Cub Account Balance
Scout Account Balance
Tri St Georges Day funds
B&DBC Lottery Receipt
Misc - Previous Years Corrections
-40
625
TOTAL INCOMING RESOURCES|6,711
0
0
0
0
0
0
0
-9,918
-2,955
66,900|5,461
241
2,354
4,979
0
0
0
0
0| |---|---|---| |||13,452| |||| |||51,381| 5 BWDC Accounts 2023 BASINGSTOKE WEST DISTRICT SCOUT COUNCIL ## Main Account - Resources Expended Statement of Financial Activities Summary for the year ended 31 DECEMBER 2023 |Main District
Account Budget
Only
2023
£
RESOURCES EXPENDED
PREMISES
1,150
Rent
1,150
1,000
DONATIONS / GRANTS
1,000
ACTIVITIES
0
County Events-Sections
0
District Events-Sections
0
District Events - General
1,550
District Team
2,688
Beaver Section Balance
3,300
Cub Section Balance
3,300
Scout Section Balance
0
Explorer Section Balance
500
Network Section Balance
2,000
Squirrels
300
Awards
275
Training
500
Young Commissioners
2,000
Total Growth & Development
250
Inclusion
1,000
Communication & PR
0
Gang Show Costs
17,663
0
FUND RAISING EXPENSES
0
ADMIN/ESTABLISHMENT
EXPENSES
400
Insurance (personal & equipment)
800
Bank Fees
0
Administration
1,200
0
TRUSTEES EXPENSES
0
21,013
OTHER EXPENDITURE|2023
£
4,021
4,021
13,000
13,000
354
5,995
411
844
1,531
5
758
761
65
161
284
182
0
0
0
134
50,043
61,529
0
0
287
511
1,225
2,023
0
0
80,575|2022
£
4,697| |---|---|---| |||4,697| |||3,786| |||3,786| |||5,163
913
0
7,492
6,012
524
105
4,828
14
0
365
0
0
0
0
406
17,423| |||43,243| |||0| |||0| |||357
676
771| |||1,804| |||0| |||0| |||53,531| 6 BWDC Accounts 2023 BASINGSTOKE WEST DISTRICT SCOUT COUNCIL |0
Equipment
250
Air Rifle Section
250
Archery Section
300
Chief Scout Awards Presentation
600
Cost of Badges
2,000
Digital - OSM
2,000
Projects - Skills days, etc
300
Youth Council
1,000
Permit Training
300
International
500
Thank You Gifts
250
Tomahawk Section
400
DofE
0
Development Fund Donations
8,150
0
Depreciation
0
29,163
TOTAL RESOURCES EXPENDED|707
166
591
0
9,920
2,586
0
0
0
0
0
0
0
2,455
16,426
0
0
96,999|551
353
0
0
8,394
1,654
0
0
90
0
15
0
0| |---|---|---| |||2,645| |||13,703| |||0| |||0| |||67,233| |||| 7 BWDC Accounts 2023 BASINGSTOKE WEST DISTRICT SCOUT COUNCIL ## Main Account ||BALANCE SHEET AS AT
31-Dec-2023
FIXED ASSETS
Tangible assets
Investments
CURRENT ASSETS
Gang Show costs c/fwd
Equipment
Badge and Uniform Stocks
Debtors
The Scout Association Short
Term Investment Service
Cash at Bank and In Hand
less: CURRENT LIABILITIES
Amounts Due Within One Year
Creditors
NET CURRENT ASSETS
NET ASSETS
Represented by:
FUNDS
General Fund
DAP Fund
Development Fund
Designated Funds:|2023
£
0
2,752
1,009
-3,112
4,431
0
164,150|2023
£|2022
£
0
10,745
1,092
-2,689
3,029
3,200
185,015|2022
£| |---|---|---|---|---|---| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||2,752
166,456||10,745
187,984| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||166,478
22||189,647
1,663|| ||||||| ||||||| ||||||| ||||||| ||||||| |||51,878||53,553|| ||||||| ||||||| ||||169,207||198,729| ||||117,330
816
51,062||145,176
816
52,737| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||169,208||198,729| ||||||| Approved by the Trustees on __________ and signed on their behalf by District Chair Michael Vaughan 8 BWDC Accounts 2023 BASINGSTOKE WEST DISTRICT SCOUT COUNCIL ## **Notes to the accounts for the year ended 31 December 2023** ## **1. Accounting Policies** ## (a) **Basis of Accounting** These accounts are prepared under the historical cost convention (modified to include the revaluation of investments) in accordance with applicable accounting standards and the Charities Statement of Recommended Practice (SORP 2019) (FRS102). ## (b) **Incoming Resources** All income is included in the period in which the District is entitled to receipt, including Gang Show revenues, which were previously included in the period in which the relevant show took place. Equipment and other items donated to the Gang Show are shown at their market value both under Gang Show Receipts and against the relevant cost under resources expended. ## (c) **Resources Expended** All expenditure is included on an accruals basis. Gang Show costs are now included in the same period during which they were made. ## (d) **Depreciation** Depreciation on equipment for use by the District was calculated on a straight line basis at 25% per annum. All fixed assets are now fully written down to nil value. ## (e) **Investments** The District’s 50% share of the results of Scouting Supplies is included in the Statement of Financial Activities. The investment in Scouting Supplies is valued in the Balance Sheet at the District’s share of its net assets. ## (f) **Stock** Stock is valued at the lower of cost and net realisable value. |||This Year|Previous Year| |---|---|---|---| |**2.**|**Trustees Expenses**|£|£| ||Annual allowance for general expenses incurred|0|0| ||Number of Trustees in receipt of annual allowance|0|0| |**3.**|**Tangible Assets**||Equipment £| ||Cost brought forward and carried forward||0| ||Depreciation brought forward and carried forward||0| ||**Net Book Value**brought forward and carried forward||0| 9 BWDC Accounts 2023 BASINGSTOKE WEST DISTRICT SCOUT COUNCIL ## **Notes to the accounts for the year ended 31 December 2023 (continued)** |||This Year|Previous Year| |---|---|---|---| |**4.**|**Investments**|£|£| ||Listed Investment – at market value|0|0| ||Scouting Supplies (50% owned)||| ||Valuation at 31 December 2022|**10,745**|**10,846**| ||Share of net surplus for the year before rebate**(7,993)**||**(101)**| ||Less: Rebate received|**0**|**0**| ||**Valuation at 31 December 2023**|**2,752**|**10,745**| ||**Total Investments**|**2,752**|**10,745**| |Scouting Supplies is a joint venture with the Basingstoke East District Scout Council supplying|||| |uniforms, camping and other Scouting equipment to the two Districts and neighbouring districts.|||| |||This Year|Previous Year| |**5.**|**Current Assets**|**£**|**£**| ||**Stock**|**(3,112)**|**(1,456)**| ||**Equipment**|**1,009**|**1,092**| ||**Debtors:**||| ||**Amounts falling due within one year:**||| ||
Trade Debtors|**4,431**|**6,229**| ||
Other Debtors|**0**|**0**| ||
Prepayments|**0**|**0**| |||**2,328**|**5,865**| ||**Cash at Bank and In Hand:**||| ||
Bank Current Accounts|**71,095**|**59,194**| ||
Bank/Building Society Deposit Accounts**93,300**||**128,634**| ||
Cash in Hand|**2,507**|**386**| |||**166,902**|**188,214**| |**6.**|**Creditors: Amounts falling due within one year**||| ||
Other Creditors|**22**|**1,663**| 10 BWDC Accounts 2023 BASINGSTOKE WEST DISTRICT SCOUT COUNCIL ## **Notes to the accounts for the year ended 31 December 2023 (continued)** |**7.**
**General Fund**– brought forward
Add: Surplus/(Deficit) for the year
Transfer from Development Fund
(Grants in the year)
Deduct: Loss realised on sale of investment
Transfer to Development Fund
-
Carried forward|This Year
**198,729**
**(27,656)**

**( 2,445)**

**(30,101)**
**169,208**
**0**
**0 0 **
**169,208**|
Previous Year
**211,726**
**(10,352)**
**( 2,645)**

**(12,997)**
**198,729**
**0**
**0 0**
**198,729**| |---|---|---| ||
**0**
**0**|



**0**
**0**| |||| The General Fund represents the free funds of the Council, which are not designated for particular purposes. |**8.**
**Designated Funds**
Development Fund
The D A Pye Bequest Fund|**£**

**51,062**

**816**

**51,878**
|**£**
**52,737**
**816**
**53,553**| |---|---|---| The Development Fund was established to help promote the interests and further the development of Scouting and Guiding in Basingstoke and neighbouring areas, by means of grants paid out of interest receivable and other surpluses arising. The capital sum may, at the discretion of the Fund sub-committee, be used towards the purchase of land or premises. In 1999, the District received a bequest from the estate of the late Mr D A Pye, originally made to the Monk Sherborne Scout Group, which is no longer in existence. No decision has yet been made as to how the capital sum will be used, and all interest received in the year has been taken to the General Fund and is used to fund grants from the Development Fund. The District Executive Committee (now Trustee Board) approved that the Development Fund balance would be made up to £30k at the beginning of 2014. In the minutes dated 7[th] May 2014, the District Executive also approved that £30k be re-allocated from the D A Pye Bequest fund into the Development Fund, where it could be used to continue promoting Scouting in Basingstoke West. 11 BWDC Accounts 2023 BASINGSTOKE WEST DISTRICT SCOUT COUNCIL ## **Independent examiner’s report to the Trustees of** ## BASINGSTOKE WEST DISTRICT SCOUT COUNCIL I report to the Trustees on my examination of the accounts of the Basingstoke West District Scout Council for the year ended 31 December 2023. ## **Respective responsibilities of Trustees and Examiner** The District’s Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent Examiner’s Statement** I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. The accounts do not accord with those records; or 3. The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Robert Gath Qualification: ACMA/CGMA Address: 42 Avon Green, Chandler’s Ford, Hants. SO53 2NL Date: 18 October 2024. 12 BWDC Accounts 2023