Trustees’ Annual Report for the period
From 1 April 2023 To 31 March 2024
Charity name: Bow Village Hall & Field Charity registration number: 1042466
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provision and maintenance of a Village Hall and Recreational Field for the use of the inhabitants of the Parish of Bow without distinction of political, religious, racial origin, or sexual orientation. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Pre-School / Playschool Bow & District Historical Society Various Fitness Classes Armchair Exercise Classes Slimming World Scouting Association Woman’s Institute Drop-In Tea & Talk Sessions Monthly Community Markets Art and Craft Exhibitions Short Mat Bowling Club Home Educational Group Parish Council Meetings Also available for Community Meetings, Parties, Wedding Receptions, etc. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees understand and have regard to the guidance of the Charity Commission in respect of the public benefit. This is the whole and sole purpose of managing Bow Village Hall & Field. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making |
Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The pump track opened to the public in November 2023 and is well used by locals and people travelling from throughout Devon of all ages. The field has been further enhanced by boulders, fruit trees, tree guards and a sensory border. A ramp and a path was improved to enable people with wheelchairs access the hall. The car park was re-stoned. A door was replaced and the drains repaired. The hall has continued to be used for community events and regular bookings, of which there have been a few more this year. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives |
Para 1.41 |
| set | ||
|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Income from hiring and fundraising has kept Bow Village Hall & Field solvent. Other projects have been funded through grant applications and one-off fundraising events. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We aim to keep a reserve fund of £5000.00 for repair and maintenance emergencies. |
| Amount of reserves held | Para 1.22 | £5000.00 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainty. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected by our user groups. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Bow Village Hall & Field |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1042466 |
| Charity’s principal address | 12 Collatons Walk Bow Crediton Devon |
EX17 6LS
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Linnette Hamilton | Chair | |||
| Sue Coles | Secretary | |||
| Jo Morgan | Safeguarding | |||
| Gill Evely | ||||
| Alan Evely | ||||
| Gill Nicks | ||||
| Doreen May | Vice Chair | |||
| Yvonne Green | ||||
| Carole Thomas | Health and Safety | |||
| Karen Gutans | ||||
| Claire Marshall-Tucker | Bookings | |||
| Royston Cook | ||||
| Tanya Manns | ||||
| WendyLaird | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
n/a |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
n/a |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
n/a |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and | addresses of advisers (Optional information) | addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser |
Name Address |
|
| Name of chief executive or names of senior staff members (Optional information) |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
S J Rogers
Signature(s) C A Taylor Steve Rogers Full name(s) Caroline Taylor
Position (eg Secretary, Chair Treasurer Chair, etc)
Date 16 July 2024
| Charity Name | No (if any) | No (if any) | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Bow Village Hall & Field | 1042466 | ||||||||||
| Receipts andpayments accounts Period start date To Period end date 1-Apr-23 31-Mar-24 Section A Receipts and payments For the period from ~~Ft~~ |
CC16a | ||||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||||
| A1 Receipts | |||||||||||
| Hire of Hall(inc Alcohol Licences) | 15,838 | - | - | - | 15,838 | 14,601 | |||||
| Fund Raising | 4,603 | - | - | - | 4,603 | 5,028 | |||||
| Grants and Donations | 9,818 | - | - | - | 9,818 | 220 | |||||
| Solar Panel Feed in Tariff | 2,231 | - | - | - | 2,231 | 2,140 | |||||
| Bank Transfers from Deposit Account to payfor Field Refurbishment Project |
42,439 | - | - | - | 42,439 | 41,311 | |||||
| Others | - | - | - | - | - | 1,548 | |||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | - | ||||||
| Sub total(Gross income for AR) | 74,929 (Gross income for AR) |
- | - | - | 74,929 | 64,848 | |||||
| - - Sub total - Total receipts 74,929 A2 Asset and investment sales, (see table). ~~a~~ |
- - - - |
- - - - |
- - - - - - - - - 74,929 64,848 ~~-——~~ |
||||||||
| A3 Payments | |||||||||||
| Repairs & Maintainance | 1,549 | - | - | - | 1,549 | 7,050 | |||||
| Electricity | 2,564 | - | - | - | 2,564 | 2,466 | |||||
| Water | 545 | - | - | - | 545 | 496 | |||||
| Insurance | 1,207 | - | - | - | 1,207 | 1,149 | |||||
| Cleaning& CleaningExpences | 3,863 | - | - | - | 3,863 | 3,508 | |||||
| Council Licences & PPL/PRS | 995 | - | - | - | 995 | 600 | |||||
| Fund RaisingExpences | 1,640 | - | - | - | 1,640 | 1,319 | |||||
| Field Expences & Refurbishment Project | 45,256 | - | - | - | 45,256 | 45,261 | |||||
| Others | 1,368 | - | - | - | 1,368 | 1,244 | |||||
| Sub total 58,987 | - | - | - | 58,987 | 63,093 | ||||||
| - - - - - - - - Sub total - - - - - Total payments 58,987 - - 58,987 63,093 A4 Asset and investment purchases, (see table) ~~——————~~ |
|||||||||||
| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
15,942 - - - 32,290 - 48,232 - ~~Sa~~ |
- - - - |
15,942 1,755 - - 32,290 - 48,232 1,755 ~~==~~ |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Treasurer's Account 03397680 Deposit Account 03397575 Cash Float Details Details Details Bow Vilage Hall and Field Laptop Computer Tables Chairs Bar Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 10,759 37,413 60 48,232 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Bow Village Hall & ~~Field~~ Fund to which liability relates |
to nearest £ - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| 340,000 | ||||
| 300 | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature YJ Green Royston Cook |
Print Name Y J Green Royston Cook |
Date of approval |
|---|---|---|
| YJ Green | Y J Green | ### |
| Royston Cook | Royston Cook | ### |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Charity Name Bow Village Hall & Field
On accounts for the year ended
31 March 2024
Charity no (if any)
1042466
Set out on pages
1 + 2
(remember to include the page numbers of additional sheets)
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
Signed:
C J Horner
Date:
17 July 2024
Name:
Christine Horner
Relevant professional qualification(s) or body (if any):
1
October 2018
IER
Address:
11 Collatons Walk
Bow, Devon
EX17 6LS
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER