## **Trustees’ Annual Report for the period** **From 1 April 2023 To 31 March 2024** **Charity name: Bow Village Hall & Field Charity registration number: 1042466** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provision and maintenance of a Village**
**Hall and Recreational Field for the use of**
**the inhabitants of the Parish of Bow**
**without distinction of political, religious,**
**racial origin, or sexual orientation.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Pre-School / Playschool**
**Bow & District Historical Society**
**Various Fitness Classes**
**Armchair Exercise Classes**
**Slimming World**
**Scouting Association**
**Woman’s Institute**
**Drop-In Tea & Talk Sessions**
**Monthly Community Markets**
**Art and Craft Exhibitions**
**Short Mat Bowling Club**
**Home Educational Group**
**Parish Council Meetings**
**Also available for Community Meetings,**
**Parties, Wedding Receptions, etc.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees understand and have**
**regard to the guidance of the Charity**
**Commission in respect of the public**
**benefit. This is the whole and sole**
**purpose of managing Bow Village Hall &**
**Field.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The pump track opened to the public in**
**November 2023 and is well used by locals**
**and people travelling from throughout**
**Devon of all ages. The field has been**
**further enhanced by boulders, fruit trees,**
**tree guards and a sensory border.**
**A ramp and a path was improved to**
**enable people with wheelchairs access**
**the hall. The car park was re-stoned. A**
**door was replaced and the drains**
**repaired. The hall has continued to be**
**used for community events and regular**
**bookings, of which there have been a few**
**more this year.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives|Para 1.41|| |set||| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Income from hiring and fundraising has**
**kept Bow Village Hall & Field solvent.**
**Other projects have been funded through**
**grant applications and one-off**
**fundraising events.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We aim to keep a reserve fund of**
**£5000.00 for repair and maintenance**
**emergencies.**| |Amount of reserves held|Para 1.22|**£5000.00**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No uncertainty.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are selected by our user groups.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**Bow Village Hall & Field**| |---|---| |Other name the charity uses|**n/a**| |Registered charity number|**1042466**| |Charity’s principal address|**12 Collatons Walk**
**Bow**
**Crediton**
**Devon**| EX17 6LS ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| ||Linnette Hamilton|Chair||| ||Sue Coles|Secretary||| ||Jo Morgan|Safeguarding||| ||Gill Evely|||| ||Alan Evely|||| ||Gill Nicks|||| ||Doreen May|Vice Chair||| ||Yvonne Green|||| ||Carole Thomas|Health and Safety||| ||Karen Gutans|||| ||Claire Marshall-Tucker|Bookings||| ||Royston Cook|||| ||Tanya Manns|||| ||WendyLaird|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|**n/a**| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**n/a**| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|**n/a**| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** S J Rogers > **Signature(s) C A Taylor Steve Rogers Full name(s) Caroline Taylor** **Position (eg Secretary, Chair Treasurer Chair, etc)** **Date 16 July 2024** ||**Charity Name**|||||||**No (if any)**|**No (if any)**||| |---|---|---|---|---|---|---|---|---|---|---|---| ||**Bow Village Hall & Field**||||||||**1042466**||| |**Receipts andpayments accounts**
Period start date
**To**
Period end date
**1-Apr-23**
**31-Mar-24**
**Section A Receipts and payments**
**For the period**
**from**
~~Ft~~|||||||||||**CC16a**| ||**Unrestricted**
**funds**||||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**|||**to the nearest £**|||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||||| |Hire of Hall(inc Alcohol Licences)|**15,838**|||**-**|**-**||**-**||**15,838**||**14,601**| |Fund Raising|**4,603**|||**-**|**-**||**-**||**4,603**||**5,028**| |Grants and Donations|**9,818**|||**-**|**-**||**-**||**9,818**||**220**| |Solar Panel Feed in Tariff|**2,231**|||**-**|**-**||**-**||**2,231**||**2,140**| |Bank Transfers from Deposit Account to
payfor Field Refurbishment Project|**42,439**|||**-**|**-**||**-**||**42,439**||**41,311**| |Others|**-**|||**-**|**-**||**-**||**-**||**1,548**| |||||**-**|**-**||**-**||**-**||**-**| ||**-**|||**-**|**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**74,929**
_(Gross income for AR)_|||**-**|**-**||**-**||**74,929**||**64,848**| |**-**
**-**
**_Sub total_ -**
**_Total receipts_ 74,929**
**A2 Asset and investment sales,**
**(see table).**
~~a~~||||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**74,929**
**64,848**
~~-——~~||||| |**A3 Payments**|||||||||||| |Repairs & Maintainance|**1,549**|||**-**|**-**||**-**||**1,549**||**7,050**| |Electricity|**2,564**|||**-**|**-**||**-**||**2,564**||**2,466**| |Water|**545**|||**-**|**-**||**-**||**545**||**496**| |Insurance|**1,207**|||**-**|**-**||**-**||**1,207**||**1,149**| |Cleaning& CleaningExpences|**3,863**|||**-**|**-**||**-**||**3,863**||**3,508**| |Council Licences & PPL/PRS|**995**|||**-**|**-**||**-**||**995**||**600**| |Fund RaisingExpences|**1,640**|||**-**|**-**||**-**||**1,640**||**1,319**| |Field Expences & Refurbishment Project|**45,256**|||**-**|**-**||**-**||**45,256**||**45,261**| |Others|**1,368**|||**-**|**-**||**-**||**1,368**||**1,244**| |**_Sub total_ 58,987**||||**-**|**-**||**-**||**58,987**||**63,093**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 58,987**
**-**
**-**
**58,987**
**63,093**
**A4 Asset and investment**
**purchases, (see table)**
~~——————~~|||||||||||| |**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**15,942**
**-**
**-**
**-**
**32,290**
**-**
**48,232**
**-**
~~Sa~~||||||**-**
**-**
**-**
**-**|**15,942**
**1,755**
**-**
**-**
**32,290**
**-**
**48,232**
**1,755**
~~==~~|||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Treasurer's Account 03397680
Deposit Account 03397575
Cash Float
**Details**
**Details**
**Details**
Bow Vilage Hall and Field
Laptop Computer
Tables
Chairs
Bar
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**10,759**
**37,413**
**60**
**48,232**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
Bow Village Hall &
~~Field~~
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**340,000**| |||||**300**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees |Signature
**_YJ Green_**
**_Royston Cook_**|Print Name
Y J Green
Royston Cook|Date of
approval| |---|---|---| |**_YJ Green_**|Y J Green|###| |**_Royston Cook_**|Royston Cook|###| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** ## **Report to the trustees/ members of** Charity Name **Bow Village Hall & Field** **On accounts for the year ended** ## **31 March 2024** **Charity no (if any)** ## **1042466** ## **Set out on pages** ## **1 + 2** (remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2024.** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** ## **C J Horner** **Date:** ## **17 July 2024** **Name:** ## **Christine Horner** **Relevant professional qualification(s) or body (if any):** 1 **October 2018** **IER** **Address:** ## **11 Collatons Walk** **Bow, Devon** **EX17 6LS** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**