Classifica tion: Public
Trustees’ Annual Report for the period
From 2022 Period start date To 2023 Period end date
Charity name: Sedgefield and District Agricultural and Horticultural Society know as Sedgefield Show
Charity registration number: 1042014
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote, maintain, improve and advance agriculture, forestry, horticulture, allied industries, rural crafts and the breeding of livestock and to foster education of the public and its awareness and interest in the agricultural industries in general. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To hold a one day show, exhibitions and other measures calculated to advance the interest of agriculture in the local community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Public education and engagement with agriculture. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Para 1.38 | All members are volunteers on the show organising committee. Additional |
Classifica tion: Public
| Contribution made by volunteers |
volunteers help to assist the set up, running on the day and dismantling of the show. |
|
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Entries to cattle, sheep, horses, farm produce, horticulture, home and handicraft have maintained a steady increase in entry numbers. All sections having a high standard of competitive classes. We have also been working with local Schools to encourage participation to enter in a range of competitions. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
This year we have attracted international visitors by working with the local university. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Classifica tion: Public
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Financially stable position. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Ring fenced to safeguard against loss in the event the show had to be cancelled. |
| Amount of reserves held | Para 1.22 | The show ring fences two years show costs in the account to provide assurance that in the event of weather preventing the show going ahead that all costs would be met with suppliers. |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Show entries and gate entry sales as well as sponsorship and tradestands. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The weather that can affect the number of people attending. |
| Other |
Classifica tion: Public
Structure, Governance and Management
| Description of charity’s trusts: |
President, Show Trustees, Chair, Treasurer, Secretaries and Show Committee |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charity constitution reviewed annually at AGM |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election to post by proposal and seconder from show committee |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Committee designates 3 stalls to local charities to be offered annually at a reduced cost. |
| Relationship with any related parties |
Para 1.51 | Promotion of agriculture and rural skills with school children with links to local schools. |
| Other |
Reference and Administrative details
| Charity name | Sedgefield & District Agricultural & Horticultural Society |
|---|---|
| Other name the charity uses | Sedgefield Show |
| Registered charity number | 1042014 |
| Charity’s principal address | Merton Grange Stillington Stockton-on-Tees TS21 1NJ |
Classifica tion: Public
Names of the charity trustees who manage the charity
| 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Raymond Craggs | Member- Chairman | Show Committee | ||
| Martyn McKenzie | Member | Show Committee | ||
| Douglas Etherington |
Member | Show Committee | ||
| David Downs | Member | Show Committee | ||
| Daniel Martin | Member | Show Committee | ||
| Judith Wood | Treasurer | Show Committee | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Classifica tion: Public
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Classifica tion: Public
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Raymond Craggs
Position (eg Secretary, Chair - Trustee Chair, etc)
Date 25/04/2024
Sedgefield & District Agricultural & Horticultural Society Financial Statement for the year ending 31st October 2023 2023 2022 Income Gate Receipts Subscriptions / Membership Class Entry Fees Catalogues Trade Stands Advertising Sponsorship & Donations Raffles / tombola / Auction Sundries 26823.45 2221.19 7693.36 30342.90 1859.00 9248.49 573.00 6814.50 80.00 4541.50 264.85 399.80 54124.04 10063.63 7889.70 435.10 Non-show Income Bank Interest 578.81 7.64 TOTAL INCOME £55,705.24 £54,131.68 enditure Affiliation Fees Prize Money Advertisements Printing & Stationery Rosettes 302.00 4237.20 125.00 4550.62 182.00 3013.03 3373.13 2330.60 Postage Telephone / Web Site Catering Field Expenses First Aid Marquee Hire Security Toilet Hire Judges Fees Insurance Lottery Registration / Licences Commission charged - online payments Secretary's Honorarium Rent Donations Sundries 769.64 20.00 1078.00 25634.48 397.85 975.50 8296.81 2500.90 9899.20 4574.50 2550.00 299.20 2034.49 1106.00 182.33 1000.00 155.00 725.00 60.00 515.50 1938.47 20.00 500.00 225.00 5737.35 TOTAL EXPENDITURE £44,999.71 £44,309.09 PROFIT £10,705.53 £9,822.59
Startin Current No 2 Current Account Savings Account TOTAL @31/10/22 Balances I 11 2022 £4,261.08 (Before unpres cheques) NIL £94,862.52 £99,123.60 Profit £10,705.53 End of ear balances 31 Current No 2 Current Account Savings Account TOTAL @ 31/10/23 10 2023 £10,609.50 NIL £99,219.63 £109,829.13 Assets 2 X Trailers (Original value £7200) Container (Original value £3900) TOTAL Asset value £5,760.00 £3,510.00 £9,270.00 Signature Date Treasurer- Judith Wood iiJ,,Iz3 3311 Ila3 Auditor- Marion Owens
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of SEDGEFIELD AND DISTRICT AGRICULTURAL AND HORTICULTURAL SOCIETY On accounts for the year ended Charity no Ilf any) 31ST OCTOBER 2023 1042014 Set out on pages 3and4 I report to the trustees on my examination of th8 accounts of the abov8 charity (Ihe Trust.) for the year ended Ro$pon8lbllltles and As the charity truste88 of the Trust. you are responsible for the preparats'on basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examination of the Trust's accounts carried out under secaion 145 of the 2011 Act and in carying out my examination, I have followed the applicable Diredions given by Ihe Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed bel¢)w "} in connection with the examinats'on which gNes me cause to believe that in, any material respect.. accounting re¢ords were not kept in accordance bvith section 130 of the Act or the accounts do not accord with th8 accounting records Independent examlnerfs statsment I have no con¢ems and have come across no other matters in Connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. . Please delet8 the woffls in the br8ckets rf they do not apply. Signed: Data: 22.06.24 Name: MARION 010Ns Relevant professional quallfieAtion{s) or body (if any): CIMA ADVANCED DIPLOMA IN MANAGEMENT ACCOUNTING Address: 42 BEACON AENUE SEDGEFIELD STOCKTON-ON-TEES TS213AD IER October 2018
Section B Disclosure Only cOMFete rf the examiner needs to highlight matters of conrn (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Giv8 hgre brief details of any items that the examiner wishes to disclose. NONE IER October 2018