Classifica tion: Public ## **Trustees’ Annual Report for the period** **From 2022 Period start date To 2023 Period end date** ## **Charity name: Sedgefield and District Agricultural and Horticultural Society know as Sedgefield Show** ## **Charity registration number: 1042014** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To promote, maintain, improve and**
**advance agriculture, forestry,**
**horticulture, allied industries, rural**
**crafts and the breeding of livestock and**
**to foster education of the public and its**
**awareness and interest in the**
**agricultural industries in general.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**To hold a one day show, exhibitions and**
**other measures calculated to advance**
**the interest of agriculture in the local**
**community.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Public education and engagement with**
**agriculture.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| ||Para 1.38|**All members are volunteers on the show**
**organising committee. Additional**| Classifica tion: Public |Contribution made by
volunteers||**volunteers help to assist the set up,**
**running on the day and dismantling of**
**the show.**| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Entries to cattle, sheep, horses, farm**
**produce, horticulture, home and**
**handicraft have maintained a steady**
**increase in entry numbers. All sections**
**having a high standard of competitive**
**classes. We have also been working**
**with local Schools to encourage**
**participation to enter in a range of**
**competitions.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
**This year we have attracted international**
**visitors by working with the local**
**university.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| Classifica tion: Public ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Financially stable position.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Ring fenced to safeguard against loss in**
**the event the show had to be cancelled.**| |Amount of reserves held|Para 1.22|**The show ring fences two years show**
**costs in the account to provide**
**assurance that in the event of weather**
**preventing the show going ahead that**
**all costs would be met with suppliers.**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Show entries and gate entry sales as**
**well as sponsorship and tradestands.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**The weather that can affect the number**
**of people attending.**| |Other||| Classifica tion: Public ## **Structure, Governance and Management** |Description of charity’s
trusts:||**President, Show Trustees, Chair,**
**Treasurer, Secretaries and Show**
**Committee**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charity constitution reviewed annually**
**at AGM**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election to post by proposal and**
**seconder from show committee**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Committee designates 3 stalls to local**
**charities to be offered annually at a**
**reduced cost.**| |Relationship with any
related parties|Para 1.51|**Promotion of agriculture and rural skills**
**with school children with links to local**
**schools.**| |Other||| ## **Reference and Administrative details** |Charity name|Sedgefield & District Agricultural & Horticultural Society| |---|---| |Other name the charity uses|Sedgefield Show| |Registered charity number|1042014| |Charity’s principal address|Merton Grange
Stillington
Stockton-on-Tees
TS21 1NJ| ||| Classifica tion: Public ## **Names of the charity trustees who manage the charity** |1
2
3
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Raymond Craggs|Member- Chairman||Show Committee| ||Martyn McKenzie|Member||Show Committee| ||Douglas
Etherington|Member||Show Committee| ||David Downs|Member||Show Committee| ||Daniel Martin|Member||Show Committee| ||Judith Wood|Treasurer||Show Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** Classifica tion: Public ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Classifica tion: Public ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Raymond Craggs **Position (eg Secretary,** Chair - Trustee **Chair, etc)** **Date** 25/04/2024 Sedgefield & District Agricultural & Horticultural Society Financial Statement for the year ending 31st October 2023 2023 2022 Income Gate Receipts Subscriptions / Membership Class Entry Fees Catalogues Trade Stands Advertising Sponsorship & Donations Raffles / tombola / Auction Sundries 26823.45 2221.19 7693.36 30342.90 1859.00 9248.49 573.00 6814.50 80.00 4541.50 264.85 399.80 54124.04 10063.63 7889.70 435.10 Non-show Income Bank Interest 578.81 7.64 TOTAL INCOME £55,705.24 £54,131.68 enditure Affiliation Fees Prize Money Advertisements Printing & Stationery Rosettes 302.00 4237.20 125.00 4550.62 182.00 3013.03 3373.13 2330.60 Postage Telephone / Web Site Catering Field Expenses First Aid Marquee Hire Security Toilet Hire Judges Fees Insurance Lottery Registration / Licences Commission charged - online payments Secretary's Honorarium Rent Donations Sundries 769.64 20.00 1078.00 25634.48 397.85 975.50 8296.81 2500.90 9899.20 4574.50 2550.00 299.20 2034.49 1106.00 182.33 1000.00 155.00 725.00 60.00 515.50 1938.47 20.00 500.00 225.00 5737.35 TOTAL EXPENDITURE £44,999.71 £44,309.09 PROFIT £10,705.53 £9,822.59 Startin Current No 2 Current Account Savings Account TOTAL @31/10/22 Balances I 11 2022 £4,261.08 (Before unpres cheques) NIL £94,862.52 £99,123.60 Profit £10,705.53 End of ear balances 31 Current No 2 Current Account Savings Account TOTAL @ 31/10/23 10 2023 £10,609.50 NIL £99,219.63 £109,829.13 Assets 2 X Trailers (Original value £7200) Container (Original value £3900) TOTAL Asset value £5,760.00 £3,510.00 £9,270.00 Signature Date Treasurer- Judith Wood iiJ,,Iz3 3311 Ila3 Auditor- Marion Owens CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of SEDGEFIELD AND DISTRICT AGRICULTURAL AND HORTICULTURAL SOCIETY On accounts for the year ended Charity no Ilf any) 31ST OCTOBER 2023 1042014 Set out on pages 3and4 I report to the trustees on my examination of th8 accounts of the abov8 charity (Ihe Trust.) for the year ended Ro$pon8lbllltles and As the charity truste88 of the Trust. you are responsible for the preparats'on basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examination of the Trust's accounts carried out under secaion 145 of the 2011 Act and in carying out my examination, I have followed the applicable Diredions given by Ihe Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed bel¢)w "} in connection with the examinats'on which gNes me cause to believe that in, any material respect.. accounting re¢ords were not kept in accordance bvith section 130 of the Act or the accounts do not accord with th8 accounting records Independent examlnerfs statsment I have no con¢ems and have come across no other matters in Connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. . Please delet8 the woffls in the br8ckets rf they do not apply. Signed: Data: 22.06.24 Name: MARION 010￿Ns Relevant professional quallfieAtion{s) or body (if any): CIMA ADVANCED DIPLOMA IN MANAGEMENT ACCOUNTING Address: 42 BEACON A￿ENUE SEDGEFIELD STOCKTON-ON-TEES TS213AD IER October 2018 Section B Disclosure Only cOMF￿ete rf the examiner needs to highlight matters of con￿rn (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Giv8 hgre brief details of any items that the examiner wishes to disclose. NONE IER October 2018