2022-10-31-accounts

Classifi cation: Public

Trustees’ Annual Report for the period

From 2021 Period start date To 2022 Period end date

Charity name: Sedgefield and District Agricultural and Horticultural Society know as Sedgefield Show

Charity registration number: 1042014

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote, maintain, improve and advance agriculture, forestry, horticulture, allied industries, rural crafts and the breeding of livestock and to foster education of the public and its awareness and interest in the agricultural industries in general.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To hold a one day show, exhibitions and other measures calculated to advance the interest of agriculture in the local community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Public education and engagement with agriculture.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
	Para 1.38	All members are volunteers on the show organising committee. Additional

Classifi cation: Public

Contribution made by volunteers		volunteers help to assist the set up, running on the day and dismantling of the show.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Entries to cattle, sheep, horses, farm produce, horticulture, home and handicraft have maintained a steady increase in entry numbers. All sections having a high standard of competitive classes.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Classifi cation: Public

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Financially stable position.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Ring fenced to safeguard against loss in the event the show had to be cancelled.
Amount of reserves held	Para 1.22	The show ring fences two years show costs in the account to provide assurance that in the event of weather preventing the show going ahead that all costs would be met with suppliers.
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Show entries and gate entry sales
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Classifi cation: Public

Structure, Governance and Management

Description of charity’s trusts:		President, Show Trustees, Chair, Treasurer, Secretaries and Show Committee
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charity constitution reviewed annually at AGM
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election to post by proposal and seconder from show committee

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Committee designates 3 stalls to local charities to be offered annually at a reduced cost.
Relationship with any related parties	Para 1.51	Promotion of agriculture and rural skills with school children with links to local schools.
Other

Reference and Administrative details

Charity name	Sedgefield & District Agricultural & Horticultural Society
Other name the charity uses	Sedgefield Show
Registered charity number	1042014
Charity’s principal address	Merton Grange Stillington Stockton-on-Tees TS21 1NJ

Classifi cation: Public

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Raymond Craggs	Member- Chairman		Show Committee
	Martin McKenzie	Member		Show Committee
	Douglas Etherington	Member		Show Committee
	John Hawkins	Treasurer	Ended Nov 2022	Show Committee
	David Downs	Member	Appointed Nov 2021	Show Committee
	Daniel Martin	Member	Appointed Nov 2021	Show Committee
	Judith Wood	Treasurer	Appointed Nov 2022	Show Committee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Classifi cation: Public

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Classifi cation: Public Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Raymond Craggs

Position (eg Secretary, Chair - Trustee Chair, etc)

Date 13/01/2022

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Sed&a +-J ks tfi cl- P9d 4-Ib(L1 CULILVQI Charity no (if any) On accounts for the year ended Jowzol Set out on pages niluda the page nLÉmbLrs of ddd. I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Pleas delete the words in the brackets if they do not apply. Independent examiner's statement Signed: Date: Name: LiclIÈl Relevant professional qualification(s) or body (if any): (ft Address: {edJ -rfff2 IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. non IER October 2018