2021-08-31-accounts - Farley Hill Primary School Association

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Farley Hill Primary School Parent and Teacher Association Registered Charity No. 1041931

ANNUAL GENERAL MEETING

4[th] October 2021 7pm

MINUTES

Ordinary Business

1] Welcome (introduction, apologies, previous minutes agreed)

Attendees: Emma Clarke Abi Schmit Rachel Barnett Jeanie Bird Emma-Jean Wells Lucy Sant Rachel Roedel Nick Boyle George Brown Ben Smith Victoria Smith Ania Waldner Helen Fotheringham-Burns Christina Haigh

2] Minutes of the Annual General Meeting held on 12-OCT-2020 - approved
3] Matters arising from the Minutes - None
4] Chair’s Report for 2020/2021 – See attached
5] Treasurer’s Report for the year ending 31/Aug/2021 – See attached
6] Appointment of an Independent Examiner of Accounts for the year ending 31/Aug/2021 – Catherine Copus
7] Election of Officers and Trustees of the Committee

Chair – Abi Schmit and Rachel Barnett

Secretary – Jeanie Bird

Treasurer – Ben Smith (note, Emma Jean Wells stepped down as treasurer and Ben was voted in as her replacement. EJ will work with Ben to handover responsibilities) Other Officer(s) - none

Ordinary Committee members (6) - Lucy Sant, Rachel Roedel, Nick Boyle, George Brown, Victoria Smith and Ania Waldner

Class representatives:

Christina Haigh	R class rep
Victoria Smith	Year 1 class rep
Rachel Roedel	Year 2 class rep
LucySant	Year 3 class rep
Susan Hillan	Year 4 class rep
Ania Waldner	Year 4 class rep (back up)
Sherise Humphries	Year 4 class rep (back up)
Jaimie Wood	Year 5 class rep
Emma Fowler	Year 6 class rep

The class representatives liaise between the PTA and the class parents to share communications and look for volunteers for events etc

Special Business

8] Mrs Clarke’s wishlist and goals for 2021/2022
Food Tech equipment-£860.84 - chopping boards, sieves etc
Story Teller chairs x2 £1000
Books £1000
I pads £479 each
Shades for playground x3 £4000
Woodland Mosaic £2000
Image Theatre£300-£400
Sports Coach £1000
The school has seen increased costs following the move to the new site. The building is much bigger, and as the pupil head count has remained the same, funding has not increased.
Starting academic year 2022/2023, the school will move to a two-form intake, starting with the reception class.
A site manager, Martin Wallace, has been employed.

9] Calendar of events

9] Calendar of events	9] Calendar of events

Bags2School	Second half winter term	Lucy Sant to organise
Christmas Wreath Making	Monday 29thNovember	Rachel Barnett organizing – please spread the word on this!! A great chance for parents to socialize, learn a new school and create somethingbeautiful!
Christmas Cupcake decorating		Will look at the possibility of holding a similar event next year
Christmas Console Raffle	Lead up to WW	Abi Schmit with Nick Boyle to investigate online options
Winter Auction	Lead up to WW	Ania Waldner If you know of a local business who can donate aprize, pleaseget in touch!
Winter Wonderland	Friday 3rdDecember 6- 8pm	Emma Jean leading with a sub team
Christmas Cards	December	Rachel Barnett to follow up with Ellen Clarke
Readathon for World Book Day	3rdMarch	TBD – proposal already drafted and shared with the PTA committee. Needs an event owner
Comedy Night	First half spring term	TBD – Investigated this option, possible to hire the comedians and arrange at the school. Needs an event owner
Coin Challenge	Second half spring term	TBD – Collect silver coins per class as a competition to see which class wins. Needs further discussion and an event owner
Grandparents’ tea party	Second half spring term	TBD – some possible issues highlighted, with health, covid, timings, children who do not have a grandparent etc. Needs further review
Make the Rules Day	First half summer term	TBD – Run again in 2022 as successful, needs a date and an owner.
Krispy Kreme Sale	Second half summer term	Some logistical challenges with the last sale,although it didprove very popular,

		and raised a lot of money. Needs a date and event owner	and raised a lot of money. Needs a date and event owner
Party in the Park	2ndJuly, 2022	Abi Schmit to organise Licenses awaiting approval Upto 3,000people in Swallowfield Park

Any Other Business

10] Other business
Name Labels – new company provided by Angharad West – Rachel Barnett to follow up
Sparks in the Park 2022 to be held 5[th] November
Secondhand uniform – logistically challenging and does not prove particularly popular with the parents. Christina suggested looking into First Days Charity. Post meeting note – Rachel Bhas confirmed that First Days will collect good quality secondhand uniform and there are a number of orange bins in the community for donations:
- Sainsbury's Winnersh
- Tesco Wokingham
- Morrisons Woosehill
- FBC Centre Finchampstesd
- Emmbrook Secondary School
- Woodford Park Leisure Centre, Woodley
George storing gas cannisters on behalf of the PTA – PTA may need to pay for their disposal. Emma Jean may be able to arrange collection through her employers.
Year 5 parents were unaware that the new library fit was funded by the PTA. How can we ensure that parents are aware of the impact of the PTA? Abi suggested photos of the children using e.g., the library and sharing in the newsletter
Can we have a plaque for the library – Rachel B to follow up
Admin: following school move, the address needs to be updated for the PTA – bank account, charities commission etc. Rachel B/Abi to follow up

Farley Hill Primary School Baston Road Arborfield Green Reading RG2 9YW

Farley Hill Primary School Associaton

Accounts for the year to

31st August 2021

Page

1-2 Annual report of the Trustees 3 Receipts and payments account 4 Statement of assets and liabilities and Notes to the accounts
5 Breakdown of charitable expenditure 6 Breakdown of fundraising events

2021 2020 25,502.14 £ 28,696.05 £ 24 1417.28 £ 1,417.16 £ 1	Statem	Farley Hill Primary School Associaton ent of Assets and Liabilites at 31st August 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 £ £ £ £ 24,723.60 £ 11,868.93 £ 13,723.65 £ 8,090.13 £ 11,774.21 £ 17,609.90 £ 7,871.94 £ 11,570.53 £ 13,062.79 £ 20,655.69 £ 18,079.87 £ 1,412.38 £ 1,411.78 £ 1,411.55 £ 610.94 £ 1,410.34 £ 1,409.45 £ 1,408.93 £ 1,408.24 £ 1,407.37 £ 1,406.18 £ 1,392.39 £ - £ - £ - £ - £ - £ 2,757.79 £ 2,272.62 £ 1,485.25 £ 559.49 £ 2,750.74
	2019 ,881.26 ,415.02


£ 26,919.42 £ 30,113.21 £ 26	,296.28	£ 26,135.98 £ 13,280.71 £ 15,135.20 £ 8,701.07 £ 13,184.55 £ 19,019.35 £ 12,038.66 £ 15,251.39 £ 15,955.41 £ 22,621.36 £ 22,223.00

Non Monetary Assets

The PTA does not own any of its own assets. All assets purchased belong to the school.

Notes to the accounts

1 The accounts have been prepared on a receipts and payments basis.

2 Future Commitments

The Association was committed to the following expenditure from the general reserve at 31 August 2021:

Total Paid £ £ -

Chqs Raised:

0.00 0.00

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Farley Hill Primary School Associaton Receipts and Payments Account for the year to 31st August 2021

2020-2 Expenditure 32606.0 22,803.1 11	20 Expenditure 9,480.60 9,036.27 110.0	20	18-19	20 Expenditure 6,840.14 11,372.09 105.0 40.0	20 Expenditure 18,707.63 17,080.16 101.0 5.0	20 Expenditure 17,131.96 12,244.29 96.0 20.0	20 Expenditure 17,816.74 17,410.42 96.00 54.34	20 Expenditure 17,816.74 17,410.42 96.00 54.34	14-15 Income	14-15 Income
		Expenditure 19,745.92 11,656.77 105.0	Income 31,507.23 31,507.23 0 - 0.46 24,723.60 24,881.26 24,881.26 - 24,881.26

									31,073.42 0.40
									31,073.82
									- 4,303.68 13,184.55
55,520.14	18,626.87	31,507.69		18,357.23	35,893.83	29,492.25	35,377.50
							Rich sligh inco
								Rich sligh inco	8,88 ~~ard Snaith:~~ tly different due to	0.87
									8,70 me not cleared	1.07

									8,701.07

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2020-2021 2019-2020 £ 480.00 £ 1,122.0 £ 1,019.0 £ 2,396.5 £ - £ 2,500.00 £ - £ 30.0 £ 4,800.00 £ - £ - £ - £ 17,429.69 £ 523.8 £ - £ 208.3 £ - £ - £ 1,500.00 £ 1,764.9 £ - £ - £ - £ - £ - £ 735.2 £ - £ - £ - £ 5,524.34 £ 371.98 £ 1,680.5 £ -	Fa	rley	Hill Primary School Associaton Charitable Expenditure the year to 31st August 2021 2018-2019 2017-2018 2016-2017 2015-2016 2014-2015 £ £ £ £ £ 11,975.86 £ 2,696.75 £ 5,966.51 £ 499.00 £ 375.00 766.68 £ 1,500.00 £ - £ - £ - - £ - £ - £ 1,125.50 £ 989.84 - £ - £ - £ - £ - 100.00 £ - £ - £ - £ - 162.84 £ 43.50 £ 92.13 £ - £ - 699.00 £ - £ 6,663.05 £ 12,957.65 £ 10,951.90 - £ - £ 4,800.00 £ 82.63 £ - - £ - £ - £ - £ - 66.00 £ 1,011.82 £ 358.83 £ 514.91 £ 5,500.00 - £ - £ - £ - £ - - £ - £ - £ - £ - - £ - £ 429.96 £ - £ - - £ - £ - £ - £ - 3,000.00 £ - £ - £ - £ - - £ - £ - £ - £ - - £ - £ - £ - £ - - £ - £ - £ - £ - - £ - £ - £ - £ - - £ - £ - £ 841.75 £ - - £ - £ - £ 1,041.52 £ - - £ - £ - £ 69.00 £ - 159.99 £ - £ - 349.99 £ - £ - £ - £ - 677.06 £ 1,588.07 £ 397.15 £ - £ - 1,683.50
	5 7 4 0 3 £ 3 8 4 6	for
		£ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £
£ 32,606.01 £ 9,480.6	0	£	19,640.92 £ 6,840.14 £ 18,707.63 £ 17,131.96 £ 17,816.74

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Farley Hill Primary School Associaton

Fundraising events

for the year to 31st August 2021

----- Start of picture text -----
Event Income Payments Proft/Loss 2021 Proft/Loss 2020 Proft/Loss 2019 Proft/Loss 2018 Proft/Loss 2017Profit/Loss 2016Profit/Loss 2015 Profit/Loss 2014
Summer fete 2019 late £ 45.83 -£ 45.83 0.00 379.60 1,000.00 40.00
Summer Fete £ - 0.00 3,508.62 4,594.30 3,314.14 4,018.92 4,787.11 3,905.23
Winter Wonderland £ - 2,126.15 2,805.87 2,326.40 2,369.03 2,539.48 2,113.82 1,698.97
Santa Race £ 2,794.50 £ 281.52 £ 2,512.98 n/a n/a n/a n/a n/a n/a n/a
Bag2school £ 306.00 £ 306.00 450.50 271.20 524.00 473.60 486.40 0.00 789.50
Cake sales/Donuts £ 295.00 £ 280.50 £ 14.50 0.00 180.85 660.75 392.72 301.85 358.50 319.36
Christmas cards £ 145.20 £ 145.20 0.00 51.50 71.95 369.50 105.60 120.53 73.12
Big PTA Raffle £ 732.00 £ 732.00
Sparks in Park £ 20,470.02 £ 22,195.28 -£ 1,725.26 10,076.19 11,188.69 10,045.45 6,474.19 12,076.00 2,321.89 8,606.94
Summer Party (Barn Dance) £ - 0.00 215.00 0.00 991.65 -228.52 2,320.92 1,997.00
Smarties Challenge £ 667.73
Panto £ - 233.33 384.00 132.00 80.00 0.00 113.90 478.00
Quiz £ - 0.00 1,307.99 694.54 828.25 1,037.28 888.33 394.80
Other Misc £ 1,249.83 £ 1,249.83 357.22 247.20 35.85 31.50 0.00 175.00 15.00
Grants/Donation £ 21,550.63 £ 21,550.63 0.00 2,042.66
Terracycle £ - 107.00 78.44 176.60 134.00 35.63
Sports day refreshments £ - 0.00 85.80
Bingo £ - 0.00 649.94 0.00
Ice-cream sale £ - 0.00 0.00 137.00
Second Hand Uniform £ 40.00 £ 40.00 40.00 41.10 -572.67
48,250.91 22,803.13 £ 25,447.78 13,368.47 19,850.46 18,689.17 16,488.12 23,638.10 14,463.00 18,424.27
----- End of picture text -----

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Ch2nty Name Farley Hill Primary School PTA On accounts for the year ended 3110812021 Charity no (if any) 1041931 Set out on pages to iThYude the page numbers ofaddilional sheelsl I report to the trustees on my examination of the accounts of the above charity (llhe Trust.) for the year ended 3110812020. Responsibilties and basis of report As the chariws trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinalion, I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb} of the Act. Independent examinerfs statement I have completed my examination. I confimi that no material malters have come to my attention in connection with the examination {other than that disclosed below "} which gives tne cause to believe that in, any material respect: the accounting records were not kept in accordance wilh section 130 of the Charities Act,. or the accounts did not accord with the accounting records" or the accounts did not comply with the applicable requirements c()nceming Ihe fom) and content of accounts Sel out in Ihe Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter nsidered as part of an independent examination. I have no concems and have come across no other mallers in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. . Please delete Ihe words in the brackets rfthey do not apply. Signed: Date: aa Name: MLS Relevant professional qualification{s) or body {rf any}: Address: IER April 2020

C'O lfi Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounls.. diiections and guidan for examiners). Give here brief details of any items that the examinerwishes to disclose. IER April 2020