**Farley Hill Primary School Parent and Teacher Association Registered Charity No. 1041931**
## **ANNUAL GENERAL MEETING**
**4[th] October 2021 7pm**
## **MINUTES**
## **Ordinary Business**
- 1] Welcome (introduction, apologies, previous minutes agreed)
Attendees: Emma Clarke Abi Schmit Rachel Barnett Jeanie Bird Emma-Jean Wells Lucy Sant Rachel Roedel Nick Boyle George Brown Ben Smith Victoria Smith Ania Waldner Helen Fotheringham-Burns Christina Haigh
- 2] Minutes of the Annual General Meeting held on 12-OCT-2020 - approved
- 3] Matters arising from the Minutes - None
- 4] Chair’s Report for 2020/2021 – See attached
- 5] Treasurer’s Report for the year ending 31/Aug/2021 – See attached
- 6] Appointment of an Independent Examiner of Accounts for the year ending 31/Aug/2021 – Catherine Copus
- 7] Election of Officers and Trustees of the Committee
Chair – Abi Schmit and Rachel Barnett
Secretary – Jeanie Bird
Treasurer – Ben Smith (note, Emma Jean Wells stepped down as treasurer and Ben was voted in as her replacement. EJ will work with Ben to handover responsibilities) Other Officer(s) - none
Ordinary Committee members (6) - Lucy Sant, Rachel Roedel, Nick Boyle, George Brown, Victoria Smith and Ania Waldner
Class representatives:
|Christina Haigh|R class rep||
|---|---|---|
|Victoria Smith|Year 1 class rep||
|Rachel Roedel|Year 2 class rep||
|LucySant|Year 3 class rep||
|Susan Hillan|Year 4 class rep||
|Ania Waldner|Year 4 class rep (back
up)||
|Sherise Humphries|Year 4 class rep (back
up)||
|Jaimie Wood|Year 5 class rep||
|Emma Fowler|Year 6 class rep||
- The class representatives liaise between the PTA and the class parents to share communications and look for volunteers for events etc
## **Special Business**
- 8] Mrs Clarke’s wishlist and goals for 2021/2022
- Food Tech equipment-£860.84 - chopping boards, sieves etc
- Story Teller chairs x2 £1000
- Books £1000
- I pads £479 each
- Shades for playground x3 £4000
- Woodland Mosaic £2000
- Image Theatre£300-£400
- Sports Coach £1000
- The school has seen increased costs following the move to the new site. The building is much bigger, and as the pupil head count has remained the same, funding has not increased.
- Starting academic year 2022/2023, the school will move to a two-form intake, starting with the reception class.
- A site manager, Martin Wallace, has been employed.
## 9] Calendar of events
|9]
Calendar of events|9]
Calendar of events||
|---|---|---|
||||
|**Bags2School**|Second half winter term|Lucy Sant to organise|
|**Christmas Wreath Making**|Monday 29thNovember|Rachel Barnett organizing – please spread
the word on this!! A great chance for
parents to socialize, learn a new school
and create somethingbeautiful!|
|**Christmas Cupcake**
**decorating**||Will look at the possibility of holding a
similar event next year|
|**Christmas Console Raffle**|Lead up to WW|Abi Schmit with Nick Boyle to investigate
online options|
|**Winter Auction**|Lead up to WW|Ania Waldner
If you know of a local business who can
donate aprize, pleaseget in touch!|
|**Winter Wonderland**|Friday 3rdDecember 6-
8pm|Emma Jean leading with a sub team|
|**Christmas Cards**|December|Rachel Barnett to follow up with Ellen
Clarke|
|**Readathon for World Book**
**Day**|3rdMarch|TBD – proposal already drafted and
shared with the PTA committee. Needs
an event owner|
|**Comedy Night**|First half spring term|TBD – Investigated this option, possible to
hire the comedians and arrange at the
school. Needs an event owner|
|**Coin Challenge**|Second half spring term|TBD – Collect silver coins per class as a
competition to see which class wins.
Needs further discussion and an event
owner|
|**Grandparents’ tea party**|Second half spring term|TBD – some possible issues highlighted,
with health, covid, timings, children who
do not have a grandparent etc. Needs
further review|
|**Make the Rules Day**|First half summer term|TBD – Run again in 2022 as successful,
needs a date and an owner.|
|**Krispy Kreme Sale**|Second half summer
term|Some logistical challenges with the last
sale,although it didprove very popular,|
|||and raised a lot of money. Needs a date
and event owner|and raised a lot of money. Needs a date
and event owner|
|---|---|---|---|
|**Party in the Park**|2ndJuly, 2022|Abi Schmit to organise
Licenses awaiting approval
Upto 3,000people in Swallowfield Park||
## **Any Other Business**
- 10] Other business
- Name Labels – new company provided by Angharad West – Rachel Barnett to follow up
- Sparks in the Park 2022 to be held 5[th] November
- Secondhand uniform – logistically challenging and does not prove particularly popular with the parents. Christina suggested looking into First Days Charity. Post meeting note – Rachel Bhas confirmed that First Days will collect good quality secondhand uniform and there are a number of orange bins in the community for donations:
- Sainsbury's Winnersh
- Tesco Wokingham
- Morrisons Woosehill
- FBC Centre Finchampstesd
- Emmbrook Secondary School
- Woodford Park Leisure Centre, Woodley
- George storing gas cannisters on behalf of the PTA – PTA may need to pay for their disposal. Emma Jean may be able to arrange collection through her employers.
- Year 5 parents were unaware that the new library fit was funded by the PTA. How can we ensure that parents are aware of the impact of the PTA? Abi suggested photos of the children using e.g., the library and sharing in the newsletter
- Can we have a plaque for the library – Rachel B to follow up
- Admin: following school move, the address needs to be updated for the PTA – bank account, charities commission etc. Rachel B/Abi to follow up
Farley Hill Primary School Baston Road Arborfield Green Reading RG2 9YW
## **Farley Hill Primary School Associaton**
## **Accounts for the year to**
## **31st August 2021**
Page
- 1-2 Annual report of the Trustees 3 Receipts and payments account 4 Statement of assets and liabilities and Notes to the accounts
- 5 Breakdown of charitable expenditure 6 Breakdown of fundraising events
|for the year to 31st August 2021
**Monetary Assets**
Nat West Current Account
Nat West Reserve Account
Nat West Donatons Account
**Bank Balances**|**2021**
**2020**
25,502.14 £ 28,696.05 £ 24
1417.28 £ 1,417.16 £ 1|**Statem**|**Farley Hill Primary School Associaton**
**ent of Assets and Liabilites at 31st August 2019**
**2018**
**2017**
**2016**
**2015**
**2014**
**2013**
**2012**
**2011**
**2010**
**2009**
**2008**
**£**
**£**
**£**
£ 24,723.60 £ 11,868.93 £ 13,723.65 £ 8,090.13 £ 11,774.21 £ 17,609.90 £ 7,871.94 £ 11,570.53 £ 13,062.79 £ 20,655.69 £ 18,079.87
£ 1,412.38 £ 1,411.78 £ 1,411.55 £ 610.94 £ 1,410.34 £ 1,409.45 £ 1,408.93 £ 1,408.24 £ 1,407.37 £ 1,406.18 £ 1,392.39
£ - £ - £ - £ - £ - £ 2,757.79 £ 2,272.62 £ 1,485.25 £ 559.49 £ 2,750.74|
|---|---|---|---|
|||**2019**
,881.26
,415.02||
|||||
|||||
||£ 26,919.42 £ 30,113.21 £ 26|,296.28|£ 26,135.98 £ 13,280.71 £ 15,135.20 £ 8,701.07 £ 13,184.55 £ 19,019.35 £ 12,038.66 £ 15,251.39 £ 15,955.41 £ 22,621.36 £ 22,223.00|
## **Non Monetary Assets**
The PTA does not own any of its own assets. All assets purchased belong to the school.
## **Notes to the accounts**
1 The accounts have been prepared on a receipts and payments basis.
## 2 **Future Commitments**
The Association was committed to the following expenditure from the general reserve at 31 August 2021:
Total Paid £ £ -
Chqs Raised:
0.00 0.00
-4-
## **Farley Hill Primary School Associaton Receipts and Payments Account for the year to 31st August 2021**
|**Income receipts**
**Donatons**
Curriculum donatons
Company Donatons
Gif Aid Tax repayments
**Trading actvites**
Fundraising event proceeds (page 6)
**Investment Income**
Bank deposit account interest
Donatons account interest
**Total receipts**
**Expenditure**
**Direct charitable expenditure**
Per page 5 of the accounts
**Other Expenditure**
Fundraising event costs (page 6)
NCPTA sub
Sundry payments
**Total expenditure**
**Net income / (payments) during the year**
Bank Balances at 31st August 2020
Bank Balances at 31st August 2021
General Reserve
School Curriculum Donatons Fund|**2020-2**
Expenditure
32606.0
22,803.1
11|**021**
Income
48,250.91
48,250.91
1
3
1
**- 7,269.23**
£ 28,696.05
£ 25,502.14
£ 25,502.14|**20**
Expenditure
9,480.60
9,036.27
110.0|**19-20**
Income
22,404.74
22,404.74
0
3,777.87
24,881.26
28,677.63
25,677.63
-
25,677.63|**20**|**18-19**|**20**
Expenditure
6,840.14
11,372.09
105.0
40.0|**17-18**
Income
30,061.26
30,061.26
0
0
11,704.03
13,280.71
24,723.60
24,723.60
-
24,723.60|**20**
Expenditure
18,707.63
17,080.16
101.0
5.0|**16-17**
Income
33,568.28
33,568.28
0
4
- 2,325.55
15,091.39
13,280.71
12,561.65
-
12,561.65|**20**
Expenditure
17,131.96
12,244.29
96.0
20.0|**15-16**
Income
35,882.39
0.18
35,882.57
0
0
6,390.32
8,701.07
15,091.39
15,135.20
-
15,135.20|**20**
Expenditure
17,816.74
17,410.42
96.00
54.34|**20**
Expenditure
17,816.74
17,410.42
96.00
54.34|**14-15**
Income|**14-15**
Income|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||Expenditure
19,745.92
11,656.77
105.0|Income
31,507.23
31,507.23
0
- 0.46
24,723.60
24,881.26
24,881.26
-
24,881.26|||||||||||
||||||||||||||||||
||||||||||||||||31,073.42
0.40||
||||||||||||||||31,073.82||
||||||||||||||||
- 4,303.68
13,184.55
||
||55,520.14||18,626.87||31,507.69||18,357.23||35,893.83||29,492.25||35,377.50||||
||||||||||||||Rich
sligh
inco||||
|||||||||||||||Rich
sligh
inco|8,88
~~ard Snaith:~~
tly different due to|0.87|
||||||||||||||||8,70
me not cleared|1.07|
||||||||||||||||||
||||||||||||||||8,701.07||
||||||||||||||||||
-3-
|Enhancing the school curriculum
Curriculum Resources
Reading Scheme
Playground decoraton
Eat Smart Café Donaton
Staf Presents
Computer & Electronic Equipment
Play Equipment
Olympics Event
Library
Classroom Decoraton
Sports Kits
Sound System for Hall/cd players
School Garden
Additonal Curriculum Support
Hand Driers
Classroom Blinds
Smartsacks
Scafolding
Defbrilator
Music
Digimaps
The Week Junior - Magazine
Gazebo
Covid Support
Misc
Secruity - School radios|**2020-2021**
**2019-2020**
£ 480.00 £ 1,122.0
£ 1,019.0
£ 2,396.5
£ -
£ 2,500.00 £ -
£ 30.0
£ 4,800.00 £ -
£ -
£ -
£ 17,429.69 £ 523.8
£ -
£ 208.3
£ -
£ -
£ 1,500.00 £ 1,764.9
£ -
£ -
£ -
£ -
£ -
£ 735.2
£ -
£ -
£ -
£ 5,524.34
£ 371.98 £ 1,680.5
£ -|**Fa**|**rley**|**Hill Primary School Associaton**
**Charitable Expenditure**
**the year to 31st August 2021**
**2018-2019**
**2017-2018**
**2016-2017**
**2015-2016**
**2014-2015**
**£**
**£**
**£**
**£**
**£**
11,975.86 £ 2,696.75 £ 5,966.51 £ 499.00 £ 375.00
766.68 £ 1,500.00 £ - £ - £ -
- £ - £ - £ 1,125.50 £ 989.84
- £ - £ - £ - £ -
100.00 £ - £ - £ - £ -
162.84 £ 43.50 £ 92.13 £ - £ -
699.00 £ - £ 6,663.05 £ 12,957.65 £ 10,951.90
- £ - £ 4,800.00 £ 82.63 £ -
- £ - £ - £ - £ -
66.00 £ 1,011.82 £ 358.83 £ 514.91 £ 5,500.00
- £ - £ - £ - £ -
- £ - £ - £ - £ -
- £ - £ 429.96 £ - £ -
- £ - £ - £ - £ -
3,000.00 £ - £ - £ - £ -
- £ - £ - £ - £ -
- £ - £ - £ - £ -
- £ - £ - £ - £ -
- £ - £ - £ - £ -
- £ - £ - £ 841.75 £ -
- £ - £ - £ 1,041.52 £ -
- £ - £ - £ 69.00 £ -
159.99 £ - £ -
349.99 £ - £ - £ - £ -
677.06 £ 1,588.07 £ 397.15 £ - £ -
1,683.50|
|---|---|---|---|---|
|||
5
7
4
0
3 £
3
8
4
6
|
**for**||
||||
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£||
||£ 32,606.01 £ 9,480.6|0|£|19,640.92 £ 6,840.14 £ 18,707.63 £ 17,131.96 £ 17,816.74|
-5-
## **Farley Hill Primary School Associaton**
## **Fundraising events**
## **for the year to 31st August 2021**
**----- Start of picture text -----**
Event Income Payments Proft/Loss 2021 Proft/Loss 2020 Proft/Loss 2019 Proft/Loss 2018 Proft/Loss 2017Profit/Loss 2016Profit/Loss 2015 Profit/Loss 2014
Summer fete 2019 late £ 45.83 -£ 45.83 0.00 379.60 1,000.00 40.00
Summer Fete £ - 0.00 3,508.62 4,594.30 3,314.14 4,018.92 4,787.11 3,905.23
Winter Wonderland £ - 2,126.15 2,805.87 2,326.40 2,369.03 2,539.48 2,113.82 1,698.97
Santa Race £ 2,794.50 £ 281.52 £ 2,512.98 n/a n/a n/a n/a n/a n/a n/a
Bag2school £ 306.00 £ 306.00 450.50 271.20 524.00 473.60 486.40 0.00 789.50
Cake sales/Donuts £ 295.00 £ 280.50 £ 14.50 0.00 180.85 660.75 392.72 301.85 358.50 319.36
Christmas cards £ 145.20 £ 145.20 0.00 51.50 71.95 369.50 105.60 120.53 73.12
Big PTA Raffle £ 732.00 £ 732.00
Sparks in Park £ 20,470.02 £ 22,195.28 -£ 1,725.26 10,076.19 11,188.69 10,045.45 6,474.19 12,076.00 2,321.89 8,606.94
Summer Party (Barn Dance) £ - 0.00 215.00 0.00 991.65 -228.52 2,320.92 1,997.00
Smarties Challenge £ 667.73
Panto £ - 233.33 384.00 132.00 80.00 0.00 113.90 478.00
Quiz £ - 0.00 1,307.99 694.54 828.25 1,037.28 888.33 394.80
Other Misc £ 1,249.83 £ 1,249.83 357.22 247.20 35.85 31.50 0.00 175.00 15.00
Grants/Donation £ 21,550.63 £ 21,550.63 0.00 2,042.66
Terracycle £ - 107.00 78.44 176.60 134.00 35.63
Sports day refreshments £ - 0.00 85.80
Bingo £ - 0.00 649.94 0.00
Ice-cream sale £ - 0.00 0.00 137.00
Second Hand Uniform £ 40.00 £ 40.00 40.00 41.10 -572.67
48,250.91 22,803.13 £ 25,447.78 13,368.47 19,850.46 18,689.17 16,488.12 23,638.10 14,463.00 18,424.27
**----- End of picture text -----**
-6-
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
Ch2nty Name
Farley Hill Primary School PTA
On accounts for the year
ended
3110812021
Charity no
(if any)
1041931
Set out on pages
to iThYude the page numbers ofaddilional sheelsl
I report to the trustees on my examination of the accounts of the above
charity (llhe Trust.) for the year ended 3110812020.
Responsibilties and
basis of report
As the chariws trustees. you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
{"Ihe Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examinalion, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5Xb} of the Act.
Independent
examinerfs statement I have completed my examination. I confimi that no material malters have
come to my attention in connection with the examination {other than that
disclosed below "} which gives tne cause to believe that in, any material
respect:
the accounting records were not kept in accordance wilh section 130
of the Charities Act,. or
the accounts did not accord with the accounting records" or
the accounts did not comply with the applicable requirements
c()nceming Ihe fom) and content of accounts Sel out in Ihe Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
nsidered as part of an independent examination.
I have no concems and have come across no other mallers in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts lo be reached.
. Please delete Ihe words in the brackets rfthey do not apply.
Signed:
Date:
aa
Name:
MLS
Relevant professional
qualification{s) or body
{rf any}:
Address:
IER
April 2020
C'O lfi
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounls.. diiections and
guidan for examiners).
Give here brief details of
any items that the
examinerwishes to
disclose.
IER
April 2020