Watermore PTFA 2022/2023 Year Treasurer’s Report Ellie Bakhda – PTFA Treasurer 21[st] September 2023
We’ve had another very active and successful fundraising year for the charity, with 3 major fundraising events;
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★ Winter Fayre (jnc Xmas Jumper Sale, Wreath Making Course, Trail and Cards)
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★ Summer Fayre
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★ 10k (both ‘22 and ‘23 straddling this accounting period)
Funds
We started the year with £29,605 of charity funds and ended with £19,635.
Split as follows;
| Start of Year | End of Year | |
| Bank Account | £18,593 | £8,234 |
| Paypal | £4,623 | £9,607 |
| Cash in Hand | £6,389 | £1,794 |
| Total | £29,606 | £19,635 |
This year in total we had c.£28.9k incomings and just over c.£38.8k outgoings, £22k of that funding activities at school.
All funding requests from the school were accepted in the last school year.
Internal Communication: For internal & partner use only.
What have we spent it on?
| Spend | Amount (in descending order) |
| Scrapstore Contribution | £10,000 |
| School Workshops | £3,600 |
| School Trip Subsidies (£5 per child) | £2,060 |
| Books Contribution | £1,962 |
| Pantomime | £1,798 |
| Xmas Presents for class rooms | £495 |
| Playtime Equipment | £400 |
| Reception HomeCorner | £139 |
| Yr 5 Stoneage Workshop(Cheque Cashed from 21/22) | £380 |
| KS1 Playhour(Cheque Cashed from 21/22) | £595 |
| Yr 1 & Yr 2 trip in lieu of workshops(Cheque Chased from 21/22) | £600 |
| TOTAL | £22,029 |
Thank you to Party Peeps (valued parents of Watermore) for hosting two discos for Reception through to Year 4 free of charge, much appreciated!
The Year 6 leaving hoodies, books, and discos (including year 5) was funded through fund raising and matched funding by Year 6 parents.
Gardening Grant
We have £2,000 from the council that was received in December that is specifically for garden spend that remains unutilised. Need to find a purpose for these funds or will need to be given back to Council.
Insurance Claim
In the prior year, we had a one-off income of £8.5k from an insurance claim for the storm damaged large marquee. £700 amount was spent on finding suitable replacements, £7.8k amount remains ring fenced for future spend.
Let’s continue to spend the funds on making Watermore a place where our children can thrive and most importantly be happy!
Internal Communication: For internal & partner use only.
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Watermore Primary School PTFA Accounts: 1-September-2022 to 31-August-2023.
Fundraising Events
Income Expenditure Profit/(Loss)
10K (Sept 2022) £1,829.62 £4,453.85 -£2,624.23 Straddles the prior year accounts. Rainbow run takings; £222 cash plus £87.72 from Paypal
Winter Fayre (Dec 2022) £6,597.66 £2,835.84 £3,761.82
Summer Fayre (July 2023) £4,629.57 £2,356.18 £2,273.39
10K (Sept 2023) £6,701.50 £2,910.05 £3,791.45 Straddles next year accounts, more income & expenses to come from the day itself
Year 6 Disco, Hoodies, Books etc £998.16 £2,653.10 -£1,654.94 Expenditure being; £617.78 Photo Books, £1,380 Hoodies, £655.32 Disco. Shortfall is largely covered by matched funding of £1.5k as shown below
KS1 & KS2 Disco £110.64 £35.08 £75.56
Costumes & Book Sale £252.96 £0.00 £252.96
£5,876.01
Other Fundraising
Income Expenditure Profit/(Loss)
Sponsored Walk (May 2022) Late Monies Received from Schoo £842.20 £0.00 £842.20
Matched Funding £1,110.00 £0.00 £1,110.00
Matched Funding and Sponsorship for Yr 6 leavers £1,516.00 £0.00 £1,516.00
Amazon Smile £371.32 £0.00 £371.32 Last year of receipt as Amazon Smile now discontinued
bag2school £76.00 £0.00 £76.00 Cheque from last year banked this year
10k Sponsorship '22 £750.00 £0.00 £750.00
10k Sponsorship '23 £800.00 £0.00 £800.00
Bank Interest £34.52 £0.00 £34.52
Gardening Grant from Council £2,000.00 £0.00 £2,000.00
Misc. income / Adjustments £255.86 £0.00 £255.86 Inc ate monies received from school re fund raisin '22 of £27.60
£7,755.90
TOTAL FUNDRAISING £13,631.91 See pie chart
Other Expenditure
Income Expenditure Profit/(Loss)
New Gazebos £0.00 £702.89 -£702.89
Team Green £0.00 £89.88 -£89.88 Strimmer hire
Padlocks £0.00 £56.00 -£56.00
CAF Bank Charges £0.00 £61.50 -£61.50 £5/month + cheque charges & other charges. Any Interest
Parentkind membership (PTFA Insurance) £0.00 £145.00 -£145.00
Websites Domain & Hosting £196.78 -£196.78
ticket tailor fees £0.00 £321.00 -£321.00
-£1,573.05
Funds to School
Income Expenditure Profit/(Loss)
Yr 5 Stoneage Workshop £0.00 £380.00 -£380.00 cheque 582 from 2021/22 academic year, banked in this year
KS1 Playhouse £0.00 £595.00 -£595.00 cheque 583
Year 1 & 2 trip (in lieu of workshops) £0.00 £600.00 -£600.00 cheque 584
Books £0.00 £1,961.65 -£1,961.65 Annual Commitment
Reception Homecorner £0.00 £139.00 -£139.00 One Off
Playtime Equipment £0.00 £400.00 -£400.00 One Off
School trips £5 per child £0.00 £2,060.00 -£2,060.00 Annual Commitment
Xmas Presents for Classrooms £494.79 -£494.79 Annual Commitment
Workshops £0.00 £3,600.00 -£3,600.00 Annual Commitment
Scrapstore Contribution £0.00 £10,000.00 -£10,000.00 One Off
Panto £0.00 £1,798.80 -£1,798.80 Annual Commitment
-£22,029.24 See table in treasurer report
Summary
Bank Balance £18,593.18
Paypal £4,623.03
Cash in Hand £6,389.30
Total Starting Balance £29,605.51
Income £28,876.01
Expenditure -£38,846.39
Final Balance £19,635.13
Profit Raised in the Year (exc other expenditure) £12,058.86 Check
-£0.00
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Profit from Fundraising Events over £1k
10K (Sept 2022) 10k -£2,624.23 10k £2,717
Winter Fayre (Dec 2022) Winter Fayre £3,761.82 Winter Fayre £3,762
Summer Fayre (July 2023) Summer Fayre £2,273.39 Summer Fayre £2,273
10K (Sept 2023) 10k £3,791.45 Matched Funding £1,110
Year 6 Disco, Hoodies, Books etc Other -£1,654.94 Other £1,769
KS1 & KS2 Disco Other £75.56 Gardening Grant £2,000
Costumes & Book Sale Other £252.96
Sponsored Walk (May 2022) Late Monies Received from School Other £842.20
Matched Funding Matched Funding £1,110.00
Matched Funding and Sponsorship for Yr 6 leavers Other £1,516.00
Amazon Smile Other £371.32
bag2school Other £76.00
10k Sponsorship '22 10k £750.00
10k Sponsorship '23 10k £800.00
Bank Interest Other £34.52
Gardening Grant from Council Gardening Grant £2,000.00
Misc. income / Adjustments Other £255.86
Fundrasing Profit £13,631.91
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Start of Year End of Year Income Outgoings
Bank Account £18,593.18 £8,234.14 £28,487.35 38846.39 £8,234.14
Paypal £4,623.03 £9,607.49
Cash in Hand £6,389.30 £1,793.50
Total £29,605.51 £19,635.13
Paypal
Opening 4623.03
Sales Activity 9678.45
Tfer to Bank -4693.99
Closing 9607.49
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Watermore Primary School PTFA Accounts: 1-September-2022 to 31-August-2023.
Fundraising Events 10K (Sept 2022) Christmas Wreath making Winter Fayre (Dec 2022) Summer Fayre (July 2023) 10K (Sept 2023) |
Income Expenditure £2,067.00 £4,413.8 £0.00 £0.0 £0.00 £6.0 £0.00 £0.0 £0.00 £0.0 £0.00 £0.0 £0.00 £0.0 |
Total 5 -£2,346.85 £4348.39 ticket sales + £500 sponsorship in last years accounts. Rainbow run from payal to add. Expenses to add £40 refund from hoodies 18/12 0 £0.00 Emma Eaves organising 0 -£6.00 Emma Eaves organising 0 £0.00 0 £0.00 0 £0.00 Laura organising 0 £0.00 -£2,352.85 Total 0 £0.00 0 £0.00 expect 4 payments per year from Amazon Smile 0 £0.00 0 £76.00 cheque from last year banked this year 0 £222.00 cheque from school 0 £400.00 £150 to go in to year 6 hoodies |
Total 5 -£2,346.85 £4348.39 ticket sales + £500 sponsorship in last years accounts. Rainbow run from payal to add. Expenses to add £40 refund from hoodies 18/12 0 £0.00 Emma Eaves organising 0 -£6.00 Emma Eaves organising 0 £0.00 0 £0.00 0 £0.00 Laura organising 0 £0.00 -£2,352.85 Total 0 £0.00 0 £0.00 expect 4 payments per year from Amazon Smile 0 £0.00 0 £76.00 cheque from last year banked this year 0 £222.00 cheque from school 0 £400.00 £150 to go in to year 6 hoodies |
|---|---|---|---|
| -£2,352.85 | |||
| Other Fundraising Matched Funding Amazon Smile Christmas Cards bag2school (last academic year) Rainbow Run funds from school Amanda Marathon sponsorship |
Income Expenditure £0.00 £0.0 £0.00 £0.0 £0.00 £0.0 £76.00 £0.0 £222.00 £0.0 £400.00 £0.0 |
Total 0 £0.00 0 £0.00 0 £0.00 0 £76.00 0 £222.00 0 £400.00 |
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| Bank Interest | £34.52 £0.0 |
0 £34.52 |
|
| Misc. income / Adjustments | £0.00 £0.0 |
£0.00 0 £0.00 |
Dan to purchase strimmer hire x2 Dan to arrange with Chris Hotchin £5/month + cheque charges & other charges. Any Interest |
| £732.52 | |||
| Expenditure New Gazebos Team Green New storage shed for PTFA BBQ's CAF Bank Charges Parentkind membership (PTFA Insurance) ticket tailor fees Year 6 photo books Year 6 Hoodies |
Income Expenditure £0.00 £0.00 £89.8 £0.00 £5.80 £61.5 £0.00 £0.00 £0.00 £0.00 |
Total £0.00 8 -£89.88 0 -£55.70 £0.00 £0.00 £0.00 £0.00 |
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| Bank Fees | £6 | 0 -£60 |
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| -£205.58 | cheque 582 from 2021/22 academic year, banked in this year cheque 583 cheque 584 not paid yet not paid yet (expect 2 * £120 + £40) not paid yet (expect £400) not paid yet not piad yet. AGM agreed £8000 for 2 per year group and a bit of flexibility. expect few £100 expect £70 TBC if a trip (then use the £5 per child) or at school. nce £18593.18 bank balance at end-Aug-2022 |
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| Funds to School Yr5 stoneage workshop KS1 playhouse Year 1 & 2 trip Books Nesting cams & webcam Playtime equipment School trips £5 per child workshops fooball kit playtime equipment (archeology) Panto ... ... |
Income Expenditure £0.00 £380.0 £0.00 £595.0 £0.00 £600.0 £0.00 £2,000.0 £0.00 £300.0 £0.00 £400.0 £0.00 £2,200.0 £0.00 £8,000.0 £0.00 £0.00 £0.00 £0.00 £0.00 |
Total 0 -£380.00 0 -£595.00 0 -£600.00 0 -£2,000.00 0 -£300.00 0 -£400.00 0 -£2,200.00 0 -£8,000.00 £0.00 £0.00 £0.00 £0.00 £0.00 |
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| -£14,475.00 | |||
| Summary Bank Balance Cash in Hand Paypal |
£18,593.18 £11,012.33 £29,605.51 £2,805.3 -£19,106.2 |
start of year bank bala 2 3 |
|
| Total Starting Balance | |||
| Income Expenditure |
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| Final Balance | £13,304.60 | ||
| Sum Raised in the Year | -£1,825.91 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report Report to the trustees/ Charity Name members of Watermore Primary School Parent Teacher Friends Association
On accounts for the year 31st August 2023 Charity no 1041660 ended (if any) Set out on pages 1 to 3 11 (remember to include the page numbers of additional sheets)
- I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 14/11/2024 Name: Daniel Miles
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October 2018
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Relevant professional Chartered Institute of Management Accountants qualification(s) or body (if any): Address: 2 Adams land Coalpitheath, Bristol BS362JT
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
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October 2018
IER
Give here brief details of NA any items that the examiner wishes to disclose .
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October 2018
IER