**Watermore PTFA 2022/2023 Year Treasurer’s Report** Ellie Bakhda – PTFA Treasurer 21[st] September 2023 We’ve had another very active and successful fundraising year for the charity, with 3 major fundraising events; - ★ Winter Fayre (jnc Xmas Jumper Sale, Wreath Making Course, Trail and Cards) - ★ Summer Fayre - ★ 10k (both ‘22 and ‘23 straddling this accounting period) ## **Funds** We started the year with £29,605 of charity funds and ended with £19,635. Split as follows; |||| |---|---|---| ||**Start of Year**|**End of Year**| |Bank Account|£18,593|£8,234| |Paypal|£4,623|£9,607| |Cash in Hand|£6,389|£1,794| |**Total**|**£29,606**|**£19,635**| This year in total we had c.£28.9k incomings and just over c.£38.8k outgoings, £22k of that funding activities at school. All funding requests from the school were accepted in the last school year. Internal Communication: For internal & partner use only. **What have we spent it on?** ||| |---|---| |**Spend**|**Amount (in descending order)**| |Scrapstore Contribution|£10,000| |School Workshops|£3,600| |School Trip Subsidies (£5 per child)|£2,060| |Books Contribution|£1,962| |Pantomime|£1,798| |Xmas Presents for class rooms|£495| |Playtime Equipment|£400| |Reception HomeCorner|£139| |Yr 5 Stoneage Workshop(Cheque Cashed from 21/22)|£380| |KS1 Playhour(Cheque Cashed from 21/22)|£595| |Yr 1 & Yr 2 trip in lieu of workshops(Cheque Chased from 21/22)|£600| |**TOTAL**|**£22,029**| Thank you to Party Peeps (valued parents of Watermore) for hosting two discos for Reception through to Year 4 free of charge, much appreciated! The Year 6 leaving hoodies, books, and discos (including year 5) was funded through fund raising and matched funding by Year 6 parents. ## **Gardening Grant** We have £2,000 from the council that was received in December that is specifically for garden spend that remains unutilised. Need to find a purpose for these funds or will need to be given back to Council. ## **Insurance Claim** In the prior year, we had a one-off income of £8.5k from an insurance claim for the storm damaged large marquee. £700 amount was spent on finding suitable replacements, £7.8k amount remains ring fenced for future spend. **Let’s continue to spend the funds on making Watermore a place where our children can thrive and most importantly be happy!** Internal Communication: For internal & partner use only. **----- Start of picture text -----**
Watermore Primary School PTFA Accounts: 1-September-2022 to 31-August-2023.
Fundraising Events
Income Expenditure Profit/(Loss)
10K (Sept 2022) £1,829.62 £4,453.85 -£2,624.23 Straddles the prior year accounts. Rainbow run takings; £222 cash plus £87.72 from Paypal
Winter Fayre (Dec 2022) £6,597.66 £2,835.84 £3,761.82
Summer Fayre (July 2023) £4,629.57 £2,356.18 £2,273.39
10K (Sept 2023) £6,701.50 £2,910.05 £3,791.45 Straddles next year accounts, more income & expenses to come from the day itself
Year 6 Disco, Hoodies, Books etc £998.16 £2,653.10 -£1,654.94 Expenditure being; £617.78 Photo Books, £1,380 Hoodies, £655.32 Disco. Shortfall is largely covered by matched funding of £1.5k as shown below
KS1 & KS2 Disco £110.64 £35.08 £75.56
Costumes & Book Sale £252.96 £0.00 £252.96
£5,876.01
Other Fundraising
Income Expenditure Profit/(Loss)
Sponsored Walk (May 2022) Late Monies Received from Schoo £842.20 £0.00 £842.20
Matched Funding £1,110.00 £0.00 £1,110.00
Matched Funding and Sponsorship for Yr 6 leavers £1,516.00 £0.00 £1,516.00
Amazon Smile £371.32 £0.00 £371.32 Last year of receipt as Amazon Smile now discontinued
bag2school £76.00 £0.00 £76.00 Cheque from last year banked this year
10k Sponsorship '22 £750.00 £0.00 £750.00
10k Sponsorship '23 £800.00 £0.00 £800.00
Bank Interest £34.52 £0.00 £34.52
Gardening Grant from Council £2,000.00 £0.00 £2,000.00
Misc. income / Adjustments £255.86 £0.00 £255.86 Inc ate monies received from school re fund raisin '22 of £27.60
£7,755.90
TOTAL FUNDRAISING £13,631.91 See pie chart
Other Expenditure
Income Expenditure Profit/(Loss)
New Gazebos £0.00 £702.89 -£702.89
Team Green £0.00 £89.88 -£89.88 Strimmer hire
Padlocks £0.00 £56.00 -£56.00
CAF Bank Charges £0.00 £61.50 -£61.50 £5/month + cheque charges & other charges. Any Interest
Parentkind membership (PTFA Insurance) £0.00 £145.00 -£145.00
Websites Domain & Hosting £196.78 -£196.78
ticket tailor fees £0.00 £321.00 -£321.00
-£1,573.05
Funds to School
Income Expenditure Profit/(Loss)
Yr 5 Stoneage Workshop £0.00 £380.00 -£380.00 cheque 582 from 2021/22 academic year, banked in this year
KS1 Playhouse £0.00 £595.00 -£595.00 cheque 583
Year 1 & 2 trip (in lieu of workshops) £0.00 £600.00 -£600.00 cheque 584
Books £0.00 £1,961.65 -£1,961.65 Annual Commitment
Reception Homecorner £0.00 £139.00 -£139.00 One Off
Playtime Equipment £0.00 £400.00 -£400.00 One Off
School trips £5 per child £0.00 £2,060.00 -£2,060.00 Annual Commitment
Xmas Presents for Classrooms £494.79 -£494.79 Annual Commitment
Workshops £0.00 £3,600.00 -£3,600.00 Annual Commitment
Scrapstore Contribution £0.00 £10,000.00 -£10,000.00 One Off
Panto £0.00 £1,798.80 -£1,798.80 Annual Commitment
-£22,029.24 See table in treasurer report
Summary
Bank Balance £18,593.18
Paypal £4,623.03
Cash in Hand £6,389.30
Total Starting Balance £29,605.51
Income £28,876.01
Expenditure -£38,846.39
Final Balance £19,635.13
Profit Raised in the Year (exc other expenditure) £12,058.86 Check
-£0.00
**----- End of picture text -----**
**----- Start of picture text -----**
Profit from Fundraising Events over £1k
10K (Sept 2022) 10k -£2,624.23 10k £2,717
Winter Fayre (Dec 2022) Winter Fayre £3,761.82 Winter Fayre £3,762
Summer Fayre (July 2023) Summer Fayre £2,273.39 Summer Fayre £2,273
10K (Sept 2023) 10k £3,791.45 Matched Funding £1,110
Year 6 Disco, Hoodies, Books etc Other -£1,654.94 Other £1,769
KS1 & KS2 Disco Other £75.56 Gardening Grant £2,000
Costumes & Book Sale Other £252.96
Sponsored Walk (May 2022) Late Monies Received from School Other £842.20
Matched Funding Matched Funding £1,110.00
Matched Funding and Sponsorship for Yr 6 leavers Other £1,516.00
Amazon Smile Other £371.32
bag2school Other £76.00
10k Sponsorship '22 10k £750.00
10k Sponsorship '23 10k £800.00
Bank Interest Other £34.52
Gardening Grant from Council Gardening Grant £2,000.00
Misc. income / Adjustments Other £255.86
Fundrasing Profit £13,631.91
**----- End of picture text -----**
**----- Start of picture text -----**
Start of Year End of Year Income Outgoings
Bank Account £18,593.18 £8,234.14 £28,487.35 38846.39 £8,234.14
Paypal £4,623.03 £9,607.49
Cash in Hand £6,389.30 £1,793.50
Total £29,605.51 £19,635.13
Paypal
Opening 4623.03
Sales Activity 9678.45
Tfer to Bank -4693.99
Closing 9607.49
**----- End of picture text -----**
## **Watermore Primary School PTFA Accounts: 1-September-2022 to 31-August-2023.** |
**Fundraising Events**
10K (Sept 2022)
Christmas Wreath making
Winter Fayre (Dec 2022)
Summer Fayre (July 2023)
10K (Sept 2023)|
**Income**
**Expenditure**
£2,067.00
£4,413.8
£0.00
£0.0
£0.00
£6.0
£0.00
£0.0
£0.00
£0.0
£0.00
£0.0
£0.00
£0.0|
**Total**
5
-£2,346.85 £4348.39 ticket sales + £500 sponsorship in last years accounts. Rainbow run from payal to add. Expenses to add
£40 refund from hoodies 18/12
0
£0.00 Emma Eaves organising
0
-£6.00 Emma Eaves organising
0
£0.00
0
£0.00
0
£0.00 Laura organising
0
£0.00
**-£2,352.85**
**Total**
0
£0.00
0
£0.00 expect 4 payments per year from Amazon Smile
0
£0.00
0
£76.00 cheque from last year banked this year
0
£222.00 cheque from school
0
£400.00 **£150 to go in to year 6 hoodies**|
**Total**
5
-£2,346.85 £4348.39 ticket sales + £500 sponsorship in last years accounts. Rainbow run from payal to add. Expenses to add
£40 refund from hoodies 18/12
0
£0.00 Emma Eaves organising
0
-£6.00 Emma Eaves organising
0
£0.00
0
£0.00
0
£0.00 Laura organising
0
£0.00
**-£2,352.85**
**Total**
0
£0.00
0
£0.00 expect 4 payments per year from Amazon Smile
0
£0.00
0
£76.00 cheque from last year banked this year
0
£222.00 cheque from school
0
£400.00 **£150 to go in to year 6 hoodies**| |---|---|---|---| |||**-£2,352.85**|| |**Other Fundraising**
Matched Funding
Amazon Smile
Christmas Cards
bag2school (last academic year)
Rainbow Run funds from school
Amanda Marathon sponsorship|**Income**
**Expenditure**
£0.00
£0.0
£0.00
£0.0
£0.00
£0.0
£76.00
£0.0
£222.00
£0.0
£400.00
£0.0|**Total**
0
£0.00
0
£0.00
0
£0.00
0
£76.00
0
£222.00
0
£400.00|| |Bank Interest|£34.52
£0.0|0
£34.52|| |Misc. income / Adjustments|£0.00
£0.0|£0.00
0
£0.00|Dan to purchase
strimmer hire x2
Dan to arrange with Chris Hotchin
£5/month + cheque charges & other charges. Any Interest| |||**£732.52**|| |**Expenditure**
New Gazebos
Team Green
New storage shed for PTFA BBQ's
CAF Bank Charges
Parentkind membership (PTFA Insurance)
ticket tailor fees
Year 6 photo books
Year 6 Hoodies|**Income**
**Expenditure**
£0.00
£0.00
£89.8
£0.00
£5.80
£61.5
£0.00
£0.00
£0.00
£0.00|**Total**
£0.00
8
-£89.88
0
-£55.70
£0.00
£0.00
£0.00
£0.00|| |Bank Fees|£6|0
-£60|| |||**-£205.58**|cheque 582 from 2021/22 academic year, banked in this year
cheque 583
cheque 584
not paid yet
not paid yet (expect 2 * £120 + £40)
not paid yet (expect £400)
not paid yet
not piad yet. AGM agreed £8000 for 2 per year group and a bit of flexibility.
expect few £100
expect £70
TBC if a trip (then use the £5 per child) or at school.
nce
£18593.18 bank balance at end-Aug-2022| |**Funds to School**
Yr5 stoneage workshop
KS1 playhouse
Year 1 & 2 trip
Books
Nesting cams & webcam
Playtime equipment
School trips £5 per child
workshops
fooball kit
playtime equipment (archeology)
Panto
...
...|**Income**
**Expenditure**
£0.00
£380.0
£0.00
£595.0
£0.00
£600.0
£0.00
£2,000.0
£0.00
£300.0
£0.00
£400.0
£0.00
£2,200.0
£0.00
£8,000.0
£0.00
£0.00
£0.00
£0.00
£0.00|**Total**
0
-£380.00
0
-£595.00
0
-£600.00
0
-£2,000.00
0
-£300.00
0
-£400.00
0
-£2,200.00
0
-£8,000.00
£0.00
£0.00
£0.00
£0.00
£0.00|| |||**-£14,475.00**|| |**Summary**
Bank Balance
Cash in Hand
Paypal|£18,593.18
£11,012.33
**£29,605.51**
**£2,805.3**
**-£19,106.2**|start of year bank bala
**2**
**3**|| |**Total Starting Balance**|||| |**Income**
**Expenditure**|||| |**Final Balance**||**£13,304.60**|| ||||| |**Sum Raised in the Year**||**-£1,825.91**|| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report Report to the trustees/** Charity Name **members of** Watermore Primary School Parent Teacher Friends Association **On accounts for the year** 31st August 2023 **Charity no** 1041660 **ended (if any) Set out on pages** 1 to 3 11 (remember to include the page numbers of additional sheets) - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 14/11/2024 **Name:** Daniel Miles 1 **October 2018** **IER** **Relevant professional** Chartered Institute of Management Accountants **qualification(s) or body (if any): Address:** 2 Adams land Coalpitheath, Bristol BS362JT ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **October 2018** **IER** **Give here brief details of** NA **any items that the examiner wishes to disclose** . 3 **October 2018** **IER**