2025-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5

Section A

Reference and administration details

Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address

10[th] Worcester Scout Group 1 0 4 1 2 1 5 Crown East Scout Hut Crown East Forest Crown East, Rushwick Worcester WR2 5TU

Names of the charity trustees who manage the charity

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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Jayne Mobberley Chairperson
2 Vacant Group Scout Leader
3 Lee Kelsall Treasurer
4 Helen Roberts Trustee
5 Ken Shellam Trustee
6 Jay McGuiness Trustee
7 Elizabeth Baldwin Trustee
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Section A		Reference and administration details (continued)
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor		Name Address
Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) Section B	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. Structure, governance and management
How the charity is constituted		The Group is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company)
		The Trustees are appointed in accordance with the Policy,
Trustee selection methods		Organisation and Rules of The Scout Association.
(e.g. appointed by, elected by)

Additional governance issues (optional information but encouraged as best practice)

• You may choose to include The Group Trustee Board manages the Scout Group, an additional information, educational charity, ensuring legal compliance such as registration, where relevant, about: accounting, and reporting to the Charity Commission. The Board includes two independent representatives, a Chair, Treasurer, Group Lead, and other trustees, meeting quarterly.

• Policies and procedures adopted for: The Board supports the Group Lead by overseeing:

• a) the induction and training of trustees;  Maintenance of property; b) trustee' consideration of major  Fundraising and finances; risks and the systems and  Insurance for people, property, and equipment; procedures to manage them  Public events;  Recruitment of leaders and adult support;  Appointment of necessary subcommittees.

**Section **	B	Structure, governance and management (continued)	Structure, governance and management (continued)
		Risk and Internal Control	Risk and Internal Control
		The Group Executive Committee has identified the primary risks
		facing the Group, reviewed these concerns, and established
		systems to mitigate them. The main areas of concern are as
		follows:
			Damage to buildings, property, and equipment: In such
			cases, the Group would request use of facilities and
			equipment from neighbouring organisations, including the
			church community centre and other Scout Groups.
			Reciprocal arrangements exist with these organisations.
			The Group maintains adequate buildings and contents
			insurance to mitigate against permanent loss.
			Injury to leaders, helpers, supporters, and members:
			Through capitation fees, the Group contributes to the
			Scout Association’s national accident insurance policy.
			Risk assessments are conducted prior to all activities.
			Reduced income from fundraising: The Group primarily
			relies on subscriptions and fundraising income. A reserve
			fund is held to ensure continuity of activities in the event
			of a significant reduction in income. The Committee may
			consider increasing subscription values to bolster
			ongoing income, either temporarily or permanently.
			Reduction or loss of leaders: The Group depends entirely
			on volunteers for operational and administrative activities.
			Should there be an unacceptable decrease in the number
			of leaders within a section or the Group overall,
			contraction, consolidation, or closure of sections may be
			necessary. In the most severe case, this could result in
			complete closure of the Group.
			Reduction or loss of members: The Group provides
			activities for young people aged 6 to 18. A decrease in
			membership within a section or the Group as a whole
			could necessitate contraction, consolidation, or closure of
			sections. In the worst-case scenario, this could lead to
			closure of the Group.

Summary of the objects of the charity The group's objectives align with The Scout Association's aim to set out in its governing document help young people develop their physical, intellectual, social, and spiritual potential as individuals and citizens. This is achieved through enjoyable, progressive training based on the Scout Promise and Law, guided by adult leadership.

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

• You may choose to include further statements, where relevant, about: • policy on grant making;

• • contribution made by volunteers.

Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Recruited more adults to the leadership team.
Section E	Financial Review
Brief statement of the charity’s policy on reserves Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate)	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to twelve months running costs, circa £10,000.

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) J Mobberley L Kelsall Full name(s) Jayne Mobberley Lee Kelsall a Position (eg Secretary, Chair) Chairperson Treasurer 1 1 0 1 20 26 Date ~~<= —~~

	2024-2025
Income
Bank Interest	105.27
Donation	3,836.26
Events	110.00
Events - Beavers	1,399.00
Events - Cubs	3,976.00
Events - Explorers	1,355.50
Events - Scouts	2,594.52
Fundraising	5,261.85
Meetings	0.00
Membership Fees	15,879.96
Rent	40.00
Expense
Activity Equipment	420.89
Admin	185.24
Badges	844.48
Bank Fees	847.33
Camping Equipment	2,793.05
Events	3,425.59
Events - Beavers	241.92
Events - Cubs	1,834.05
Events - Explorers	702.00
Events - Scouts	829.58
Insurance	1,093.02
Meetings	53.56
Meetings - Beavers	116.91
Meetings - Cubs	766.29
Meetings - Explorers	290.32
Meetings - Scouts	14.11
Membership Costs	10,469.00
Rent	764.53
Training	30.00
Utilities	787.73
Venue Maintenance	847.40
Account balances
Lloyds Bank C/A 00146450	1,744.74
Lloyds Bank D/A 24674863	10,552.09
Lloyds Bank 95 Day Notice	0.00
Summary
Account balance brought forward	5,095.47
Total income	34,558.36
Total expenditure	27,357.00
Net income	7,201.36

Account balance carried forward 12.296.83

To whom it may concern Here's my summary of the checks of financia151 was asked to look at for 2024-25. From what I can conclude, the records are accurate and up to date, aside from one discrepancy which I have highlighted. w.r.t to the overall report (front page document of the binder). l assume- The 2024-25 financial run from April 2024 to end of March 2025. That 2025-26 runs April 2025 to end of May 2026. l assume that the focus of the review is on the 2024-25 period only. aosing balance of account CIA 00146450: The c105ing balance as of end March 2025 matches the bank statement. I cannot See account statements from April 2025 onwards so I can't confimi that the balance as listed in the report under 2025-26 column is correct. aosing balance of account DIA 24674863- I can confirm that the closing balance as of end March 2025 matches the bank statement. The closing balance listed in column 2025-26 matches end of May 2025. I can confirm that the values in the overall report for 2024-25 for Total income Total expenditure Net income All sub income/expense categories All correctly match the amounts reported in the-Journal- tab of the spreadsheet land that the "Journal. tab correctly reflectsthe totals in the Income and Expenses tsb)- Assuming the "account balance brought forward amount (£5095} is correct, then I can confirrn that the "account balan￿ carried forward amount" is also correct. This should, and does. align correctly with the sum of the closing balances in the bank accounts. I have cross checked the sum of the closing balance of the accounts from 2023-24 and can confirm thatthis value was indeed £5095.

It Is my belief that all of the Infornlation on overall rÈport (front page document) accurately reflects the accounts. I have checked the expenses invoices a8alnst for expenses captured for each month. Some observations: Recorded ID 101 British Gas payment of £71.75, 8 Aug 2024, matchesthe bank statement. However, the invoice for 101 shows payment of £68.91.1 suspett it's the incorrect month's invoice? l am not able to open invoice "2024-08-19 - 102- MR1190824a2.pdr ID 158. Expense claim is £64, whereas the invoice for ID158 is £128.61. Not sure that these are the same items? roo[d￿￿￿2.Q2S. The Invol￿ (generated by onlinescoutmanager) is a summation of many line items and also includes the invoices for each item. I cannot find the invoice for item 20 for £583.68 (4x expedition tents). I was able to find the separate invoice for line 10 (2x expedition tents). Something may have gone wrong in the export from the onlinescoutmanager? The easiest check might be to confirm that you received 6x expedition tentsP The invoice for ID 300, doesn't show the amount with VAT, however once VAT is added. this rnatches the claim that was made. best regards Malcolm Dingle il go 4 2021