## Trustees' Annual Report 

## For the period 

From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5 

## **Section A** 

## **Reference and administration details** 

Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address 

10[th] Worcester Scout Group 1 0 4 1 2 1    5 Crown East Scout Hut Crown East Forest Crown East, Rushwick Worcester WR2 5TU 

**Names of the charity trustees who manage the charity** 


**----- Start of picture text -----**<br>
Dates acted if not<br>Trustee Name  Office (if any)<br>for whole year<br>1  Jayne Mobberley Chairperson<br>2  Vacant  Group Scout Leader<br>3  Lee Kelsall  Treasurer<br>4  Helen Roberts  Trustee<br>5  Ken Shellam  Trustee<br>6  Jay McGuiness   Trustee<br>7  Elizabeth Baldwin  Trustee<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20<br>**----- End of picture text -----**<br>




|**Section A**||**Reference and administration details (continued)**||
|---|---|---|---|
|Names and addresses of advisers (optional information but encouraged as best practice)||||
|Type of advisor||Name<br>Address||
|Description of the charity’s trusts<br>Type of governing document<br>(e.g. trust deed, constitution)<br>**Section B**|The Group's governing documents are those of the The Scout<br>Association. They consist of a Royal Charter, which in turn<br>gives authority to the Bye Laws of the Association and The<br>Policy, Organisation and Rules of The Scout Association.<br>**Structure, governance and management**|||
|How the charity is constituted||The Group is a trust established under its rules which are common to<br>all Scouts.||
|(e.g. trust, association, company)||||
|||The Trustees are appointed in accordance with the Policy,||
|Trustee selection methods||Organisation and Rules of The Scout Association.||
|(e.g. appointed by, elected by)||||



Additional governance issues (optional information but encouraged as best practice) 

- You may choose to include The Group Trustee Board manages the Scout Group, an additional information, educational charity, ensuring legal compliance such as registration, where relevant, about: accounting, and reporting to the Charity Commission. The Board includes two independent representatives, a Chair, Treasurer, Group Lead, and other trustees, meeting quarterly. 

- Policies and procedures adopted for: The Board supports the Group Lead by overseeing: 

- a) the induction and training of trustees;  Maintenance of property; b) trustee' consideration of major  Fundraising and finances; risks and the systems and  Insurance for people, property, and equipment; procedures to manage them  Public events;  Recruitment of leaders and adult support;  Appointment of necessary subcommittees. 



|**Section **|**B**|**Structure, governance and management (continued)**|**Structure, governance and management (continued)**|
|---|---|---|---|
|||**Risk and Internal Control**|**Risk and Internal Control**|
|||The Group Executive Committee has identified the primary risks||
|||facing the Group, reviewed these concerns, and established||
|||systems to mitigate them. The main areas of concern are as||
|||follows:||
||||Damage to buildings, property, and equipment: In such|
||||cases, the Group would request use of facilities and|
||||equipment from neighbouring organisations, including the|
||||church community centre and other Scout Groups.|
||||Reciprocal arrangements exist with these organisations.|
||||The Group maintains adequate buildings and contents|
||||insurance to mitigate against permanent loss.|
||||Injury to leaders, helpers, supporters, and members:|
||||Through capitation fees, the Group contributes to the|
||||Scout Association’s national accident insurance policy.|
||||Risk assessments are conducted prior to all activities.|
||||Reduced income from fundraising: The Group primarily|
||||relies on subscriptions and fundraising income. A reserve|
||||fund is held to ensure continuity of activities in the event|
||||of a significant reduction in income. The Committee may|
||||consider increasing subscription values to bolster|
||||ongoing income, either temporarily or permanently.|
||||Reduction or loss of leaders: The Group depends entirely|
||||on volunteers for operational and administrative activities.|
||||Should there be an unacceptable decrease in the number|
||||of leaders within a section or the Group overall,|
||||contraction, consolidation, or closure of sections may be|
||||necessary. In the most severe case, this could result in|
||||complete closure of the Group.|
||||Reduction or loss of members: The Group provides|
||||activities for young people aged 6 to 18. A decrease in|
||||membership within a section or the Group as a whole|
||||could necessitate contraction, consolidation, or closure of|
||||sections. In the worst-case scenario, this could lead to|
||||closure of the Group.|





> Summary of the objects of the charity The group's objectives align with The Scout Association's aim to set out in its governing document help young people develop their physical, intellectual, social, and spiritual potential as individuals and citizens. This is achieved through enjoyable, progressive training based on the Scout Promise and Law, guided by adult leadership. 

Summary of the main activities in relation to these objects 

Additional details of the objectives and activities (optional information but encouraged as best practice) 

- You **may choose** to include further statements, where relevant, about: • policy on grant making; 

- • contribution made by volunteers. 

Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 



|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of the<br>charity during the year||
||Recruited more adults to the leadership team.|
|||
|**Section E**|**Financial Review**|
|Brief statement of the charity’s policy on<br>reserves<br>Quantify and explain any designations<br>Details of any funds materially in deficit<br>(circumstances plus steps to eliminate)|**Reserves Policy**<br>The Group's policy on reserves is to hold sufficient resources to<br>continue the charitable activities of the group should income and<br>fundraising activities fall short. The Group Executive Committee<br>considers that the group should hold a sum equivalent to twelve<br>months running costs, circa £10,000.|
|||





## **Section G Declaration** 

The trustees declare that they have approved the trustees’ report above 

Signed on behalf of the charity’s trustees 

Signature(s) J Mobberley L Kelsall Full name(s) Jayne Mobberley Lee Kelsall a Position (eg Secretary, Chair) Chairperson Treasurer 1 1 0 1 20 26 Date ~~<= —~~ 



||**2024-2025**|
|---|---|
|**Income**||
|Bank Interest|105.27|
|Donation|3,836.26|
|Events|110.00|
|Events - Beavers|1,399.00|
|Events - Cubs|3,976.00|
|Events - Explorers|1,355.50|
|Events - Scouts|2,594.52|
|Fundraising|5,261.85|
|Meetings|0.00|
|Membership Fees|15,879.96|
|Rent|40.00|
|**Expense**||
|Activity Equipment|420.89|
|Admin|185.24|
|Badges|844.48|
|Bank Fees|847.33|
|Camping Equipment|2,793.05|
|Events|3,425.59|
|Events - Beavers|241.92|
|Events - Cubs|1,834.05|
|Events - Explorers|702.00|
|Events - Scouts|829.58|
|Insurance|1,093.02|
|Meetings|53.56|
|Meetings - Beavers|116.91|
|Meetings - Cubs|766.29|
|Meetings - Explorers|290.32|
|Meetings - Scouts|14.11|
|Membership Costs|10,469.00|
|Rent|764.53|
|Training|30.00|
|Utilities|787.73|
|Venue Maintenance|847.40|
|**Account balances**||
|Lloyds Bank C/A 00146450|1,744.74|
|Lloyds Bank D/A 24674863|10,552.09|
|Lloyds Bank 95 Day Notice|0.00|
|**Summary**||
|Account balance brought forward|5,095.47|
|Total income|34,558.36|
|Total expenditure|27,357.00|
|Net income|7,201.36|





Account balance carried forward
12.296.83

To whom it may concern
Here's my summary of the checks of financia151 was asked to look at for 2024-25.
From what I can conclude, the records are accurate and up to date, aside from one
discrepancy which I have highlighted.
w.r.t to the overall report (front page document of the binder).
l assume-
The 2024-25 financial run from April 2024 to end of March 2025.
That 2025-26 runs April 2025 to end of May 2026.
l assume that the focus of the review is on the 2024-25 period only.
aosing balance of account CIA 00146450:
The c105ing balance as of end March 2025 matches the bank statement.
I cannot See account statements from April 2025 onwards so I can't confimi
that the balance as listed in the report under 2025-26 column is correct.
aosing balance of account DIA 24674863-
I can confirm that the closing balance as of end March 2025 matches the bank
statement.
The closing balance listed in column 2025-26 matches end of May 2025.
I can confirm that the values in the overall report for 2024-25 for
Total income
Total expenditure
Net income
All sub income/expense categories
All correctly match the amounts reported in the-Journal- tab of the spreadsheet
land that the "Journal. tab correctly reflectsthe totals in the Income and Expenses
tsb)-
Assuming the "account balance brought forward amount (£5095} is correct, then I
can confirrn that the "account balan￿ carried forward amount" is also correct.
This should, and does. align correctly with the sum of the closing balances in the
bank accounts.
I have cross checked the sum of the closing balance of the accounts from 2023-24
and can confirm thatthis value was indeed £5095.

It Is my belief that all of the Infornlation on overall rÈport (front page document)
accurately reflects the accounts.
I have checked the expenses invoices a8alnst for expenses captured for each month.
Some observations:
Recorded ID 101 British Gas payment of £71.75, 8 Aug 2024, matchesthe bank
statement. However, the invoice for 101 shows payment of £68.91.1 suspett
it's the incorrect month's invoice?
l am not able to open invoice "2024-08-19 - 102- MR1190824a2.pdr
ID 158. Expense claim is £64, whereas the invoice for ID158 is £128.61. Not
sure that these are the same items?
roo[d￿￿￿2.Q2S. The Invol￿ (generated by
onlinescoutmanager) is a summation of many line items and also includes the
invoices for each item. I cannot find the invoice for item 20 for £583.68 (4x
expedition tents). I was able to find the separate invoice for line 10 (2x
expedition tents). Something may have gone wrong in the export from the
onlinescoutmanager? The easiest check might be to confirm that you received
6x expedition tentsP
The invoice for ID 300, doesn't show the amount with VAT, however once VAT
is added. this rnatches the claim that was made.
best regards
Malcolm Dingle
il go 4 2021