1st Barnham Scout Group Report & Accounts for the year ended 31 March 2025 Scouts 1st Barnham
1st Barnham Scout Group Report & Accounts for the year ended 31 March 2025 REFERENCE AND ADMINISTRATION DETAILS Charity Registration Number: 1040885 Scout Association Registration Number: 10015091 Charlty's prlnciple contact: H. Freeman Charity's principle address: 28 Meadow Way, Westergate, Chichester P020 3QT Trustee Board Members MrMGuy MrALax Group Lead Volunteer Group Chair Group Treasurer Mrs H Freeman Mrs N Cranford (Resigned 7th October 2024) Miss A Gale Mr D Mole Mrs P Payne Mrs D Rowe Mrs H Sadler Mr8 J Strang BANK CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling ME19 4JQ Page 1
STRUCTURE, GOVERNANCE AND MANAGEMENT The Group's goveming documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scout Groups. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, TaSur, Group Lead Volunteer (ex officio) and six trustees. The board usually meets three times a year. Members of the Trustee Board complete six learning modules., Vtho we are and what we do, Being Trustee in Scouts, Safety, Safeguarding, Data protecting in Scouts and Creating inclusion, within the first six months of joining the board. The Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high quality and safe programmes that gives young people skills for life. Risk and Internal Control The Group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include trwo signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Page 2
OBJECTIVES AND ACTIVITIES The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity- we act with integrity. we are honest, trustworthy and loyal. Respect - we have self-respect and respect for others. Care - we support others and take care of the world in which we live. Belief - we explore our faiths, beliefs and attitudes. Cowoperation - we make positive difference. we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adutts, work together based on the values of Scouts and.. Enjoy what they are doing and have fun Take part in activities indoors and outdoors Learn by doin9 Share in spiritual reflection Take responsibility and make choices Undertake new and challenging activities Make and live by their promise. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ACHIEVEMENTS AND PERFORMANCE At the Scout Census on 318t January 2025, the Group had 126 youth members and 34 adult volunteers. In total there were 160 members, a decrease of 20 people compared with the 2024 census. The Group has two Beaver Colonies, bNo Cub Packs and two Scout Troops, during the year Eastergate Cub Pack was closed due to a lack of volunteers and young people. All sections run at or near maximum capacity. During the year the Group Trustee Board held three in person meetings and the AGM on 9 July 2024 at St Philip Howard School. There were no changes to the board membership at this meeting. We thank all our volunteers for their hard work, dedication and support during the past year and welcome those who have.recently joined the team as volunteers. All sections rely on adults volunteering their time to plan and lead weekly sessions. activities, camps, and undertake administrative tasks. Additional volunteers for all sections are needed to ensure we can continue to provide a fun and active programme for our members. We'd welcome anyone interested in joining the team, there are a number of flexible ways you can support the group to work around the time you have available to volunteer. Page 3
Barnham Beaver Colony Amelia Gale continues to lead this section, with support from a small group of team members. During the year the beavers achieved over 250 badges, with six Chief Scout's Bronze Awards achieved. Walberton Beaver Colony Nicki Biddulph continues to lead this colony supported by three team members. Walberton Beavers have achieved over 280 badges during the year, with nine Chief Scout's Bronze Awards achieved. Barnham Cub Pack Barnham Cub Pack is still without a Team Leader, and so Mark Guy continues to oversee the section, supported by three team members. During the year one Cub achieved the Chief Scout's Silver Award. Ea8tergats Cub Pack Eastergate Cub Pack was opened in April 2019 to meet the high demand for Cub spaces and ensure those children in Eastergate Beaver Colony could continue onto Cubs. Following the closure of Eastergate Beaver Colony, declining number of children in the pack and changes in the leadership team, Eastergate Cubs Pack was closed at the end of the summer term (July 2024). All volunteers and young people transferred to another section. Walberton Cub Pack Chris Allen handed over leadership of Walberton Cub Pack to BJ Smith in January 2025, supported by three team members. The team continues to works closely with Barnham Cub Team to ensure a similar programme of activities is offered to all Cubs in the Group. During the year one Cub achieved the Chief Scout's Silver Award. Phantom Scout Troop The two troops continue to work in collaboration to continue to offer a programme of activitie8 for all Scouts. Additional volunteers are needed to boost the leadership team and ensure it can continue to meet the needs of the growing number of young people in the troop. Ghost Scout Troop Ghost Scout Troop leadership team remains stable, with three volunteer team members. This year two Scouts achieved their Chief Scout's Gold Award. Page 4
FINANCIAL REVIEW Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Trustee Board agreed at its April 2022 meeting to hold reserves of £10,000, equivalent to approximately twelve months running costs. At the end of the year income reserves amounted to £17,518.63. Invesknent Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using mainstream banks or building societies, Basis of Accountlng The accounts have been drawn up on the receipts and payments basis which is consistent with the previous year. In line with The Charity Commission Statement of Recommended Practice and The Scout Association rules non-monetary assets do not need to be valued and shown within the accounts. 1 st Barnham's non-monetary assets predominantly consist of a large quantity of amping equipment and other items used in providing activities. Items are replaced as and when they reach the end of their serviceable life. The current value of all items of equipment is in the region of £25,000. All these assets are fully insured with Unity Insurance Services on the basis of their current values, with the exception of tents which are insured on a new for old basis regardless of their ages. Donations and Grants During the year no donations or grants were received. DECLARATION The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full Name Mark Guy Group Lead Volunteer 2nd June 2025 Andrew Lax Position Group Chair Date Page 5
1st Barnham Scout Group Receipts & Payments Summary for the year ended 31 March 2025 This Year 2025 Previous Year 2024 Total reiptS for the year 26,780.17 26,072.49 Total payments for the year -26,950.83 -25,050.77 Net receipts (payments) for the year -170.66 1,021.72 Cash, bank and similar funds brought forward 17,689.29 16,667.57 Cash, bank and similar funds carried forward 17,518.63 17,689.29 The above account and accompanying statement of assets and liabilities were approved by the Trustees on 2nd June 2025 and signed on their behalf by Page 6
1st Barnham Scout Group Receipts for the year ended 31 March 2026 This Year 2025 Previous Year 2024 MEMBERSHIP SUBSCRIPTIONS 17.362.00 17.245.00 DONATIONS I GRANTS 0.00 0.00 CAMPS I TRIPS I ACTIVITIES 5,838.00 5,083.91 FUNDRAISING Amazon Smile Giving Machine 44.84 15.01 0.00 59.85 OTHER INCOME Income Tax recovered on subscriptions and donations 2,931.93 2,747.46 SUNDRY RECEIPTS Uniform Sales Bank Interest 262.00 635.00 396.24 301.27 658.24 936.27 TOTAL RECEIPTS FOR THE YEAR 26,780.17 26,072.49 Page 7
1stBarnham Scout Group Payments for the year ended 31 March 2025 This Year 2025 Previous Year 2024 PREMISES Rent - SPH School Rent - Walberton Pavilion Rent - Storage Container Insurance 2,617.50 468.00 2,623.79 836.50 2,400.00 476.35 5,961.85 2,400.00 513.95 6,374.24 ACTIVITIES Camps and trips Bamham Beavers Walberton Beavers Barnham Cubs Eastergate Cubs Walberton Cubs 5,727.65 260.54 386.65 136.83 0.00 26.32 486.91 367.82 7,392.72 5,163.77 149.26 297.16 0.00 72.60 55.53 250.67 0.00 5,988.99 Phantom Scouts Ghost Scouts ADMIN I OTHERS Accounts l Audit Website Bank charges Gift8 Transaction fees (Go Cardless) Poppy wreath 180.00 205.05 60.00 0.00 959.43 27.50 1,431.98 180.00 306.11 60.00 7.50 864.64 27.50 1,445.75 ANNUAL MEMBERSHIP FEE 9,009.00 9,102.00 PURCHASE OF CAPITAL EQUIPMENT 1,281.23 217.72 PURCHASE OF BADGES & UNIFORM 1,874.05 1,922.07 TOTAL PAYMENTS FOR TH YEAR 26,950.83 25,050.77 Page 8
1st Barnham Scout Group Statement of Assets & Liabilities for the year ended 31 March 2025 This Year 2025 Previous Year 2024 MONETARY ASSETS CAF Current Account CAF Gold Account 1,855.41 15,663.22 17.518.63 2,392.00 15,297.29 17,689.29 OTHER MONETARY ASSETS Tax Claim for Year ending Debts due to Group 0.00 0.00 INVESTMENT ASSETS Government Stocks at mathet value Other quoted securities at market value Other investments Property held for investment purposes 0.00 0.00 NON-MONETARY ASSETS For Charity's own u88 Badge stock Group shop stock Land and buildings Motor vehicles Scouting equipment 0.00 0.00 LIABILITIES Those due within one year Accounts not yet paid Expenses incurred not yet invoiced Subscriptions not yet paid Other 0.00 LIABILITIES Those due after one year Loan (with details) Hire Purchase owing Leasing payments outstanding. Other long-term liabilities 0.00 0.00 CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS 0.00 0.00 Page 9
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