1st Barnham Scout Group
Report & Accounts for the year ended
31 March 2025
Scouts
1st Barnham

1st Barnham Scout Group
Report & Accounts for the year ended 31 March 2025
REFERENCE AND ADMINISTRATION DETAILS
Charity Registration Number: 1040885
Scout Association Registration Number: 10015091
Charlty's prlnciple contact: H. Freeman
Charity's principle address: 28 Meadow Way, Westergate, Chichester P020 3QT
Trustee Board Members
MrMGuy
MrALax
Group Lead Volunteer
Group Chair
Group Treasurer
Mrs H Freeman
Mrs N Cranford
(Resigned 7th October 2024)
Miss A Gale
Mr D Mole
Mrs P Payne
Mrs D Rowe
Mrs H Sadler
Mr8 J Strang
BANK
CAF Bank Ltd
25 Kings Hill Avenue
Kings Hill
West Malling
ME19 4JQ
Page 1

STRUCTURE, GOVERNANCE AND MANAGEMENT
The Group's goveming documents are those of The Scout Association. They consist of a Royal
Charter, which in turn gives authority to the Bye Laws of the Association and the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scout Groups.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout
Association.
The Group is managed by the Group Trustee Board, the members of which are the 'Charity
Trustees, of the Scout Group which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, T￿aSu￿r, Group Lead Volunteer (ex officio) and six
trustees. The board usually meets three times a year.
Members of the Trustee Board complete six learning modules., Vtho we are and what we do, Being
Trustee in Scouts, Safety, Safeguarding, Data protecting in Scouts and Creating inclusion, within
the first six months of joining the board.
The Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and
mitigated, buildings and equipment are in good working order, and everyone follows legal
requirements and the organisation's policies and rules. Their support helps other volunteers run
high quality and safe programmes that gives young people skills for life.
Risk and Internal Control
The Group has in place systems of intemal controls that are designed to provide reasonable
assurance against material mismanagement or loss, these include trwo signatories for all payments
and comprehensive insurance policies to ensure that insurable risks are covered.
Page 2

OBJECTIVES AND ACTIVITIES
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity- we act with integrity. we are honest, trustworthy and loyal.
Respect - we have self-respect and respect for others.
Care - we support others and take care of the world in which we live.
Belief - we explore our faiths, beliefs and attitudes.
Cowoperation - we make positive difference. we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adutts, work together based on the
values of Scouts and..
Enjoy what they are doing and have fun
Take part in activities indoors and outdoors
Learn by doin9
Share in spiritual reflection
Take responsibility and make choices
Undertake new and challenging activities
Make and live by their promise.
The Group meets the Charity Commission's public benefit criteria under both the advancement of
education and the advancement of citizenship or community development headings.
ACHIEVEMENTS AND PERFORMANCE
At the Scout Census on 318t January 2025, the Group had 126 youth members and 34 adult
volunteers. In total there were 160 members, a decrease of 20 people compared with the 2024
census.
The Group has two Beaver Colonies, bNo Cub Packs and two Scout Troops, during the year
Eastergate Cub Pack was closed due to a lack of volunteers and young people. All sections run at
or near maximum capacity.
During the year the Group Trustee Board held three in person meetings and the AGM on 9 July
2024 at St Philip Howard School. There were no changes to the board membership at this
meeting.
We thank all our volunteers for their hard work, dedication and support during the past year and
welcome those who have.recently joined the team as volunteers. All sections rely on adults
volunteering their time to plan and lead weekly sessions. activities, camps, and undertake
administrative tasks. Additional volunteers for all sections are needed to ensure we can continue to
provide a fun and active programme for our members. We'd welcome anyone interested in joining
the team, there are a number of flexible ways you can support the group to work around the time
you have available to volunteer.
Page 3

Barnham Beaver Colony
Amelia Gale continues to lead this section, with support from a small group of team members.
During the year the beavers achieved over 250 badges, with six Chief Scout's Bronze Awards
achieved.
Walberton Beaver Colony
Nicki Biddulph continues to lead this colony supported by three team members. Walberton Beavers
have achieved over 280 badges during the year, with nine Chief Scout's Bronze Awards achieved.
Barnham Cub Pack
Barnham Cub Pack is still without a Team Leader, and so Mark Guy continues to oversee the
section, supported by three team members. During the year one Cub achieved the Chief Scout's
Silver Award.
Ea8tergats Cub Pack
Eastergate Cub Pack was opened in April 2019 to meet the high demand for Cub spaces and
ensure those children in Eastergate Beaver Colony could continue onto Cubs. Following the
closure of Eastergate Beaver Colony, declining number of children in the pack and changes in the
leadership team, Eastergate Cubs Pack was closed at the end of the summer term (July 2024). All
volunteers and young people transferred to another section.
Walberton Cub Pack
Chris Allen handed over leadership of Walberton Cub Pack to BJ Smith in January 2025,
supported by three team members. The team continues to works closely with Barnham Cub Team
to ensure a similar programme of activities is offered to all Cubs in the Group. During the year one
Cub achieved the Chief Scout's Silver Award.
Phantom Scout Troop
The two troops continue to work in collaboration to continue to offer a programme of activitie8 for
all Scouts. Additional volunteers are needed to boost the leadership team and ensure it can
continue to meet the needs of the growing number of young people in the troop.
Ghost Scout Troop
Ghost Scout Troop leadership team remains stable, with three volunteer team members. This year
two Scouts achieved their Chief Scout's Gold Award.
Page 4

FINANCIAL REVIEW
Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of
the Group should income and fundraising activities fall short. The Group Trustee Board agreed at
its April 2022 meeting to hold reserves of £10,000, equivalent to approximately twelve months
running costs.
At the end of the year income reserves amounted to £17,518.63.
Invesknent Policy
The Group does not have sufficient funds to invest in longer term investments. The Group has
therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash
using mainstream banks or building societies,
Basis of Accountlng
The accounts have been drawn up on the receipts and payments basis which is consistent with the
previous year. In line with The Charity Commission Statement of Recommended Practice and The
Scout Association rules non-monetary assets do not need to be valued and shown within the
accounts. 1 st Barnham's non-monetary assets predominantly consist of a large quantity of
amping equipment and other items used in providing activities. Items are replaced as and when
they reach the end of their serviceable life. The current value of all items of equipment is in the
region of £25,000. All these assets are fully insured with Unity Insurance Services on the basis of
their current values, with the exception of tents which are insured on a new for old basis regardless
of their ages.
Donations and Grants
During the year no donations or grants were received.
DECLARATION
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s)
Full Name
Mark Guy
Group Lead Volunteer
2nd June 2025
Andrew Lax
Position
Group Chair
Date
Page 5

1st Barnham Scout Group
Receipts & Payments Summary for the year ended 31 March 2025
This Year
2025
Previous Year
2024
Total re￿iptS for the year
26,780.17
26,072.49
Total payments for the year
-26,950.83
-25,050.77
Net receipts (payments) for the year
-170.66
1,021.72
Cash, bank and similar funds brought forward
17,689.29
16,667.57
Cash, bank and similar funds carried forward
17,518.63
17,689.29
The above account and accompanying statement of assets and liabilities were approved
by the Trustees on 2nd June 2025 and signed on their behalf by
Page 6

1st Barnham Scout Group
Receipts for the year ended 31 March 2026
This Year
2025
Previous Year
2024
MEMBERSHIP SUBSCRIPTIONS
17.362.00
17.245.00
DONATIONS I GRANTS
0.00
0.00
CAMPS I TRIPS I ACTIVITIES
5,838.00
5,083.91
FUNDRAISING
Amazon Smile
Giving Machine
44.84
15.01
0.00
59.85
OTHER INCOME
Income Tax recovered on subscriptions and
donations
2,931.93
2,747.46
SUNDRY RECEIPTS
Uniform Sales
Bank Interest
262.00
635.00
396.24
301.27
658.24
936.27
TOTAL RECEIPTS FOR THE YEAR
26,780.17
26,072.49
Page 7

1stBarnham Scout Group
Payments for the year ended 31 March 2025
This Year
2025
Previous Year
2024
PREMISES
Rent - SPH School
Rent - Walberton Pavilion
Rent - Storage Container
Insurance
2,617.50
468.00
2,623.79
836.50
2,400.00
476.35
5,961.85
2,400.00
513.95
6,374.24
ACTIVITIES
Camps and trips
Bamham Beavers
Walberton Beavers
Barnham Cubs
Eastergate Cubs
Walberton Cubs
5,727.65
260.54
386.65
136.83
0.00
26.32
486.91
367.82
7,392.72
5,163.77
149.26
297.16
0.00
72.60
55.53
250.67
0.00
5,988.99
Phantom Scouts
Ghost Scouts
ADMIN I OTHERS
Accounts l Audit
Website
Bank charges
Gift8
Transaction fees (Go Cardless)
Poppy wreath
180.00
205.05
60.00
0.00
959.43
27.50
1,431.98
180.00
306.11
60.00
7.50
864.64
27.50
1,445.75
ANNUAL MEMBERSHIP FEE
9,009.00
9,102.00
PURCHASE OF CAPITAL EQUIPMENT
1,281.23
217.72
PURCHASE OF BADGES & UNIFORM
1,874.05
1,922.07
TOTAL PAYMENTS FOR TH
YEAR
26,950.83
25,050.77
Page 8

1st Barnham Scout Group
Statement of Assets & Liabilities for the year ended 31 March 2025
This Year
2025
Previous Year
2024
MONETARY ASSETS
CAF Current Account
CAF Gold Account
1,855.41
15,663.22
17.518.63
2,392.00
15,297.29
17,689.29
OTHER MONETARY ASSETS
Tax Claim for Year ending
Debts due to Group
0.00
0.00
INVESTMENT ASSETS
Government Stocks at mathet value
Other quoted securities at market value
Other investments
Property held for investment purposes
0.00
0.00
NON-MONETARY ASSETS For Charity's own u88
Badge stock
Group shop stock
Land and buildings
Motor vehicles
Scouting equipment
0.00
0.00
LIABILITIES Those due within one year
Accounts not yet paid
Expenses incurred not yet invoiced
Subscriptions not yet paid
Other
0.00
LIABILITIES Those due after one year
Loan (with details)
Hire Purchase owing
Leasing payments outstanding.
Other long-term liabilities
0.00
0.00
CONTINGENT LIABILITIES AND FUTURE
OBLIGATIONS
0.00
0.00
Page 9

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