2023-08-31-accounts

Trustees’ Annual Report

for the period from

1.9.2022 to 31.8.2023

Charity name: Midland Ophthalmological Society

Charity registration number: 1040668

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document	• the MOS has a duty to provide training for its membership via its regular educational meetings • the MOS promotes learning and partnership in ophthalmology in the Midlands • the MOS promotes understanding and communication within its membership and the wider community, including the transference of ideas, novel treatments and practice modalities to improve the ophthalmic health and well-being of the communities from which it springs • the MOS actively seeks to expand its membership and associate membership in pursuance of the improved quality and delivery of Ophthalmic Healthcare in the Midlands and beyond
Summary of the main activities in relation to those purposes for the public benefit, in particular activities, projects or services identified in the accounts	 organising 3 times a year clinical and scientifc meetings of the MOS  management of the MOS website,www.midophth.com  provision of support to two ancillary MOS meetings - the MOS Winter meeting and the MOS Cyprus meeting  manage the day to day running of the MOS  leadership of the MOS including oversight of the purpose, culture, values, strategy, policies and direction of the Society  maintaining the membership of the MOS  management of voluntary and involuntary retirement of members of the Council of the MOS  management and running of the MOS annual trainee awards
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	The trustees have paid attention to the guidance issued by the Charity Commission on the requirement for the MOS to conduct its afairs in a manner which is of beneft to the public.

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole

1. Meetings hosted in 2023 – MOS Winter Meeting 25thFebruary to 4thMarch 2023 at Hotel Alex, Zermatt, Switzerland – MOS Spring Meeting - The Future is Already Here 24thMarch 2023 - medical retina, surgical video symposium – at Stanbrook Abbey, Malvern, hosted by Mrs Hannah Sharma and Mr Tarun Sharma – MOS/ Pantheo Annual Congress 22ndto 23rdApril 2023 – MOS President’s meeting – Children: Small adults or large monsters? 9thJune 2023 - paediatric ophthalmology – at Council House, Birmingham, hosted by Mr Joe Abbott 2. MOSCouncilhave continued to meet throughout the year to discuss Society matters over MS Teams 3. Jiscmailforum is open for members to communicate with one another to discuss various clinical and managerial issues - please use it – link to register with the jiscmail forum for those who have not done so already can be obtained from Secretariat 4. MOSwebsitehas registration links for upcoming events, past programmes for CPD purposes, letters to the membership, past junior prize winners, previous Middlemore Lectures etc. Please direct potential members to theMembershiptab on website to obtain subscription link and membership form. 5. One meeting in 2020 and 2023 and all meetings in 2021 and 2022 were recorded and are published viaVimeolinks on the website. The video links are password protected, for MOS members only to view. Due to AV costs and meetings now being fully hosted in person, recording of meetings is no longer occurring. 6.First Rate Ltdcontinues to provide administrative service to Society as Secretariat. 7.Midlands Ophthalmic Traineesare attending on a complimentary basis, as part of their mandatory programme. 8. Please encourage all trainees/ foundation doctors/ medical students to prepare both academic and clinical work for next year’s junior awards, closing date for abstract submissions will be 6th September 2024. 9.Mr Joe Abbottis retiring as President withProf Yit Yangtaking over the Presidency today, President Elect will beMrs Jayshree Menon. MOS Council thanksMr Aidan Murrayfor three years of excellent service to the Society. 10.Eventbritehas now been used for 12x meeting registrations. It is not possible to automatically stop members from registering more than once - please don’t. 11. Plan for meetings ongoing to be only face to face, NOT recorded, NOT streamed live. 12. NewMOS Council Trainee Representativehas commenced in October 2023,Maria Tadros, taking over fromDr Hetvi Bhatt who has now completed training. 13.Eye Newswelcome reports of past MOS meetings for their News Round section of the journal. Please contact Chris by email with your reports [e-mail] get them published.

Achievements against set objectives

More people have joined the society in the past year Member numbers as of 2ndOctober 2023 =202paid up full members,42paid up associate members,11who want to be on mailing list but have chosen not to pay,78who have inactivated their Go Cardless direct debit subs and1honorarymember from

Nigeria. Annual Subscription Fees went up in April 2023, but still only£75for members,£45for associate members.

Educational meetings planned

– MOS AGM meeting – subspecialty Uveitis 6th October 2023 At Austin Court, Birmingham Hosted by Mr Rob Barry – MOS President’s 23rdWinter meeting 24thFebruary to 2ndMarch 2024 At Hotel Alex, Zermatt, Switzerland – MOS Spring meeting – Glaucoma 22ndMarch 2024 At Slate Conference Centre, University of Warwick – Joint MOS/ Pantheo Eye Centre Meeting, Cyprus 19thto 20thApril 2024 At Amathus Beach Hotel, Limassol, Cyprus – MOS President’s meeting – General Ophthalmology 7thJune 2024 At Aston Conference Centre, Birmingham – MOS AGM meeting – Electrophysiology/ Middlemore Lecture/ Junior Prize Presentations 4thOctober 2024 At Austin Court, Birmingham

MOS Financial Report

01.09.2022 - 31.08.2023

Income		Expenditure
Go Cardless	15462prev 10526	Venues	34211prev 16958
Sponsorship	39300prev 29993	Speaker Expenses	1978prev 132
MeetngAtendance	2267prev 791	Junior Prizes	1750prev 1788
Miscellaneous	0prev 0	Administraton	14112prev 10701
		Post MeetngDinner	1298prev 1422
		Miscellaneous	578prev 193
Total	57029prev 41310	Total	53926prev 31194

Not yet submitted to Charity Commission

Notes regarding income:

Go Cardless – nearly £5000 more than last year – increase in associate membership and 50% increase in subs from 6[th] April 2023

Sponsorship – from 1 virtual, 1 hybrid and 1 face to face in previous year, to three face to face conferences, one and two man stands offered, discount for loyal companies sponsoring all three meetings in a calendar year; far more companies than pre-covid, 27 this meeting

Meetng Atendance – 3 popular face to face meetings where £40 for non-members to register and £75 for late registration/ attendance on the day

Notes regarding expenditure:

Venues – October 2022 total £12175, included payment for 150 delegates and 35 reps and recording costs of £2515; March 2023 total £12334, included payment for 100 delegates and 34 reps and AV/ recording costs of £5984; June 2023 total £9700, included payment for 100 delegates and 30 reps and AV support of £603, reduced AV cost as no technician and no recording; in previous financial year only two meetings were face 2 face and both those prices were honoured from pre covid as both venues had been postponed from 2020, with a £1k deposit already having been paid

Speaker expenses – £137 hotel and £341 travel expenses and £1500 Chris Turner keynote speaker honorarium which was fully sponsored by Bausch and Lomb

Junior prizes – October 2022 junior awards only

Administraton – Go Daddy website hosting charge, Survey Monkey voting charge, First Rate Ltd secretarial, administrative, council meeting chairing, event management, video and website editing expenses with 10% increase rate; Vimeo subscription, Adobe subscription; conference labels, printer cartridges, paper; Hollies bookkeeping annual audit charge; front desk support in Oct 2022 meeting Post Meetng Dinners – held after October meeting, and for speakers after March and June meetings Miscellaneous – chain engraving, gifts T Sharma, R Morjaria and G Thurai, visiting exhibition incentive hamper prize x 3, meeting attendance refunds, subs refund

Bank Accounts as of 03.10.2023 (cf. 05.10.22)

NatWest Current Account 79486.92 prev 74886.04

Significant reserves are held at the end of the financial year due to the cost savings encountered as 2 meetings were cancelled altogether in 2020 and then 4 consecutive educational meetings were held virtually in 2020-2021, during the COVID-19 era.

Structure, Governance and Management

Structure, Governance	and Management
Type of governing document	Terms of reference
How is the charity constituted?	The MOS membership comprises of : Ophthalmologists and Ophthalmic trainees who pay a membership fee. Membership is open and welcome to any such individual worldwide, but most specifcally for those working in the Midlands, UK. The MOS member is entitled to vote on matters afecting the MOS at the AGM and other extraordinary meetings or occasions calling for a vote. The MOS members will be invited to vote on issues, for example changes in the constitution of the Society. The Associate Membership comprises of: Non-Ophthalmologists working in Ophthalmology (nursing, optometry, technical, administrative and scientifc) who pay an associate membership fee. Associate membership is open and welcome to any such individual worldwide, but most specifcally for those working in the Midlands, UK. An Associate member does not have voting rights. The Council comprises: • the President, an existing member of the MOS, elected by the committee, on the recommendation of the previous year’s president, for a term of one year, with the expectation of serving on the committee in the year ante-ceding and post-ceding the presidential year. • the Treasurer, an existing member of the MOS, recruited from the MOS membership, usually for a 5 year term of duty • two Secretaries, existing members of the MOS, recruited from the MOS membership, usually for a 3 year term of duty • the past president for one year following the presidential term of ofice • the president elect for one year preceding the presidential term of ofice • two trainee representatives
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	MOS Council decision of a society member/s, who is serving or has served on the Council

Reference and Administrative details

Charity name

The Midland Ophthalmological Society

Registered charity number	1040668
Charity’s principal address	Medical Education Centre University Hospital Coventry and Warwickshire NHS Trust Cliford Bridge Road Coventry CV2 2DX

Names of the charity trustees who manage the charity

1 2 3	Trustee name	Office	Dates acted if not for whole year
	Vaneeta Sood	Treasurer	For the whole year
	Aidan Murray	President	1stSeptember 2022 to 7thOctober 2022
	Aidan Murray	President Ex Officio	8thOctober 2022 to 6thOctober 2023

Corporate trustees – names of the directors at the date the report was approved

Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name n/a

Funds held as custodian trustees on behalf of others

Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity	n/a
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	n/a
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	n/a

Names and addresses of advisers

Names and addresses of advisers	Names and addresses of advisers	Names and addresses of advisers
Type of adviser Name Address
Accounting	The Hollies Bookkeeping Services	Suite 6, Bennetts Business Centre, The Old Bakery, Main Road, Pontesbury, Shropshire, SY5 0RR
Administrat ive	First Rate Ltd	8 Verstone Croft, Birmingham, B31 2QE

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signatures

Full names

Positions

Date

Vaneeta Sood	Aidan Murray
Treasurer	President Ex Oficio
24.04.2024
24.04.2024

MOS Financial Report

01.09.2022 - 31.08.2023

Income		Expenditure
Go Cardless	15462prev 10526	Venues	34211prev 16958
Sponsorship	39300prev 29993	Speaker Expenses	1978prev 132
MeetngAtendance	2267prev 791	Junior Prizes	1750prev 1788
Miscellaneous	0prev 0	Administraton	14112prev 10701
		Post MeetngDinner	1298prev 1422
		Miscellaneous	578prev 193
Total	57029prev 41310	Total	53926prev 31194

Not yet submitted to Charity Commission

Notes regarding income:

Go Cardless – nearly £5000 more than last year – increase in associate membership and 50% increase in subs from 6[th] April 2023

Sponsorship – from 1 virtual, 1 hybrid and 1 face to face in previous year, to three face to face conferences, one and two man stands offered, discount for loyal companies sponsoring all three meetings in a calendar year; far more companies than pre-covid, 27 this meeting

Meetng Atendance – 3 popular face to face meetings where £40 for non-members to register and £75 for late registration/ attendance on the day

Notes regarding expenditure:

Venues – October 2022 total £12175, included payment for 150 delegates and 35 reps and recording costs of £2515; March 2023 total £12334, included payment for 100 delegates and 34 reps and AV/ recording costs of £5984; June 2023 total £9700, included payment for 100 delegates and 30 reps and AV support of £603, reduced AV cost as no technician and no recording; in previous financial year only two meetings were face 2 face and both those prices were honoured from pre covid as both venues had been postponed from 2020, with a £1k deposit already having been paid

Speaker expenses – £137 hotel and £341 travel expenses and £1500 Chris Turner keynote speaker honorarium which was fully sponsored by Bausch and Lomb Junior prizes – October 2022 junior awards only

Administraton – Go Daddy website hosting charge, Survey Monkey voting charge, First Rate Ltd secretarial, administrative, council meeting chairing, event management, video and website editing expenses with 10% increase rate; Vimeo subscription, Adobe subscription; conference labels, printer cartridges, paper; Hollies bookkeeping annual audit charge; front desk support in Oct 2022 meeting Post Meetng Dinners – held after October meeting, and for speakers after March and June meetings Miscellaneous – chain engraving, gifts T Sharma, R Morjaria and G Thurai, visiting exhibition incentive hamper prize x 3, meeting attendance refunds, subs refund

Bank Accounts as of 03.10.2023 (cf. 05.10.22)

NatWest Current Account

79486.92 prev 74886.04

HE PIOLLIES KEEPING SERVICES Bookkeeping . Accounting. Payroll. VAT Inde endent Examinerfs Re ort to the trustees of Midland O thalmol For the ear ended 31" Au ust 2023 ical Societ I report on the account5 for the year ended 31 August 2023 which are set out on the following pages. Respertlve responslbllltles of the Trustees and Independent Examlner The charity's trustees are fesponsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (the Charities Act) that an independent examination 15 needed. It is my responsibility to examine the account5 under section 145 of the Charities Art to follow the procedures laid down in the General Direction5 given by the Charity Commission (under section 14515llbl of the Charities Act, and to State whether particular matters have come to my attention. Basis of Independent Examinerfs Statement My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosure5 in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true arid fairf, view and the report is limited to those matters set out in the statement below. Independent Examinerfs statement In connection with my examination, no material matters have come to my attention, other than that disclosed on the following page. which gives me cause to believe that in any material respect.. accounting records were not kept in accordance with section 130 of the Charities Act or the accounts do not accord with the accounting records I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Julie Williams MICB PM.Dip 9thApril 2024 01743 790086 [e-mail] w.. www.holliesbookkeeping.co.uk Suite 6 . Bennetts Business Centre ¢ The Old Bakery Main Road Pontesbury Shropshire SY5 ORR 224 VATR N.2 92

MOS Analysis 1st September 2022 to 31st August 2023 Opening Bank Balance Monies In Monies Out 74751.64 57029.42 53926.33 77854.73 Closing Bank Balance 77854.73