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2023-03-31-accounts

Belton Playgroup

Accounts and Trustee Annual Report

From 1[st] April 2022 to 31[st] March 2023

Charity Name: Belton Playgroup

Charity Number: 1040441

Contents:

Pages: 2 – 3 Independent Examiner’s Report 4 – 9 Accounts 10 – 13 Trustees’ Annual Report

Accounts and Trustee Annual Report 2022-2023 Page 1 of 13

Belton Playgroup

Independent Examiner’s Report

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report		 Charity Name
Belton Playgroup		 Charity Name
Belton Playgroup		 Charity Name
Belton Playgroup
31stMarch 2023 Charity no
(if any)		 1040441
1-2
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended31/03/2023
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Jane Hancox

Date: 03/01/2024

Accounts and Trustee Annual Report 2022-2023 Page 2 of 13

Belton Playgroup

Relevant professional Institute of Certified Bookkeepers qualification(s) or body MICB PM.Dip 394353 (if any):

Address: 3 Grange Drive

Castle Donington Derby DE74 2QU

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Accounts and Trustee Annual Report 2022-2023 Page 3 of 13

Belton Playgroup

Accounts

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

Statement of Financial Activities (SOFA)

Unrestricted
funds
£		 Restricted
funds
£		 Endowment
funds
£		 Total funds
£		 Total funds
last year
£		 Notes
Income from:
Charitable activities 133,348.85 - - 133,348.85 120,577.24 1
Other tradingactivities 2,329.04 - - 2,329.04 1,748.46 2
Donations and legacies 1,890.50 - - 1,890.50 4,350.70
Total 137,568.39 - - 137,568.39 126,676.40
Expenditure on:
Charitable activities 125,818.82 - - 125,818.82 114,692.66 3
Raisingfunds 36.05 - - 36.05 46.07
Total 125,854.87 - - 125,854.87 114,738.73
Net Income 11,713.52 - - 11,713.52 11,937.67
Net movement in funds 11,713.52 - - 11,713.52 11,937.67
Reconciliation of funds:
Total funds brought forward 80,356.97 - - 80,356.97 68,419.30
Total funds carried forward 92,070.49 - - 92,070.49 80,356.97

Accounts and Trustee Annual Report 2022-2023 Page 4 of 13

Belton Playgroup

Notes to SOFA

Note 1. Income from Charitable activities

Charitable activities This year
£		 Last year
£
Fees 57,053.02 76,231.45
FEEE funding 75,265.83 30,291.71
Fundingcarried forward 0.00 13,879.59
Other 1,030.00 174.49
Total 133,348.85 120,577.24

Note 2. Income from Other trading activities

Note 2. Income from Other trading activities
Other trading activities This year
£		 Last year
£
Fundraising 2,329.04 1,517.22
Grants(Job retention scheme) 0.00 231.24
Total 2,329.04 1,748.46

Note 3. Expenditure on Charitable activities

Expenses This year
£		 Last year
£
Accountancy& bookkeeping 351.66 397.69
Advertising/promotional 0.00 44.99
Children’s activities 957.08 980.15
Equipment 2,253.24 738.52
Food 1,303.48 1,332.98
Insurance & registration fees 985.81 959.04
Laundry/hygiene 3.95 0.00
Miscellaneous 3,139.56 1,640.26
PAYE 5,285.13 5,189.17
Pension 2,955.28 1,899.08
PPE 741.57 755.35
Rent 13,769.00 11,215.75
Repairs & renewals 0.00 1,704.50
Staff training 692.98 959.68
Stationery, postage andprinting 0.00 29.19
Summer holidayexpenses 0.00 1,021.65
Telephone/internet 828.67 816.67
Trustee expenses 8.10 35.62
Wages 92,175.89 84,564.13
Depreciation 367.42 408.24
Total 125,818.82 114,692.66

Accounts and Trustee Annual Report 2022-2023 Page 5 of 13

Belton Playgroup

Balance Sheet

Total funds
£		 Total funds last year
£		 Notes
Fixed assets:
Tangible assets 3,306.74 3,674.16 1
Total fixed assets 3,306.74 3,674.16
Current assets:
Cash at bank and in hand 116,637.75 76,682.81
Uncategorised 0.00 0.00
Total current assets 116,637.75 76,682.81
Liabilities:
Creditors: Amounts fallingdue within oneyear 27,874.00 0.00 2
Net current assets 88,763.75 76,682.81
Total assets less current liabilities 92,070.49 80,356.97
Total net assets 92,070.49 80,356.97
The funds of the charity
Unrestricted funds 92,070.49 80,356.97
Total unrestricted funds 92,070.49 80,356.97
Total charity funds 92,070.49 80,356.97

Notes to Balance Sheet

Note 1. Tangible assets Furniture and fixtures: Original cost: £3,674.16 Depreciation: £367.42 Total: £3,306.74

Note 2. Creditors: Amounts falling due within one year Accruals: LCC funding of £22,874.00 Summer holiday club subsidy to carry forward for 2023 of £5,000.00

Accounts and Trustee Annual Report 2022-2023 Page 6 of 13

Belton Playgroup

Statement of Cash Flows

Total funds
£		 Total funds last year
£		 Notes
Cash flows from operating activities:
Net cashprovided by operating activities 39,954.94 12,345.91 1
Cash flows from investing activities:
Furniture and fixtures(original cost) -3,674.16 -4,082.40
Net cashprovided by investing activities -3,674.16 -4,082.40
Change in cash in the reporting period 36,280.78 8,263.51
Cash at the beginningof the reporting period 80,356.97 68,419.30
Cash at the end of the reporting period 116,637.75 76,682.81

Notes to Statement of Cash Flows

Note 1. Net Cash

Note 1. Net Cash
This year
£		 Last year
£
Net income for the reporting
period (as per the statement of
financial activities)		 11,713.52 11,937.67
Adjustments for:
Depreciation (furniture and
fixtures)		 367.42 408.24
Accruals 27,874.00 0.00
Total adjustments 28,241.42 408.24
Net cash provided by operating
activities		 39,954.94 12,345.91

Accounts and Trustee Annual Report 2022-2023 Page 7 of 13

Belton Playgroup

Notes to the Accounts

Details of certain items of expenditure

Fees for examination of the accounts:

This year
£		 Last year
£
Independent examiner’s fees 50.00 30.00

Paid employees

Staff costs:

Staff costs:
This year
£		 Last year
£
Salaries and PAYE 97,461.02 89,753.30
Total 97,461.02 89,753.30

No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.

Key management personnel:

Keymanagementpersonnel:
This year
£		 Last year
£
Total amount paid to key
management personnel (includes
trustees and senior management)
for their services to the charity.
For specific amounts paid to
trustees,see later note		 23,058.16 22,210.08

Average head count in the year:

Average head count in theyear:
The parts of the charity in which
the employees work		 This year
Number		 Last year
Number
Charitable activities 7 8
Total 7 8

Accounts and Trustee Annual Report 2022-2023 Page 8 of 13

Belton Playgroup

Transactions with trustees

Trustee remuneration and benefits:

This year one trustee has been paid remuneration from an employment with the charity.

Name of trustee Legal authority Amountpaid Amountpaid
Remuneration
£		 Total
£
Samantha Dexter Governingdocument 23,058.16 23,058.16

Remuneration has been paid to this trustee for her role as Manager of Playgroup.

Last year one trustee was paid remuneration from an employment with the charity.

Name of trustee Legal authority Amountpaid Amountpaid
Remuneration
£		 Total
£
Samantha Dexter Governingdocument 22,210.08 22,210.08

Remuneration was paid to Samantha Dexter for her role as Manager of Playgroup.

Trustees’ expenses:

Trustee expenses have been incurred.

Type of expenses reimbursed This year
£		 Last year
£
CRB check costs 8.10 0
Other 0 35.62
Total 8.10 35.62
Number of trustees reimbursed
for expenses or who had
expensespaid bythe charity		 1 1

There have been no related party transactions in the reporting period for this year or last year.

Declarations

The trustees declare that they have approved the accounts above.

Signed on behalf of the charity’s trustees:

Signature
Full name Emma Wood Bethany Pass
Position Chair Fundraising Officer
Date 15/11/23 15/11/23

Accounts and Trustee Annual Report 2022-2023 Page 9 of 13

Belton Playgroup

Trustees’ Annual Report

Charity Name: Belton Playgroup

Charity Number: 1040441

Objectives and Activities

The purposes of the charity as set out in our constitution are:

We are a small village run group whose aim is to provide a warm and caring environment to stimulate children and encourage them to learn and develop through play.

Our pedagogy is Ludocentric – this means that we believe children learn through play, the potential benefit and learning both immediate and long term comes from the play itself. The professional adult’s role is to support the play process only intervening when the play needs moving forward. Adults are facilitators – getting resources to support the children’s play when requested or by sensitively observing and knowing what may enhance the children’s play.

The Playgroup creates an environment that supports individual development in communication and language, physical development, personal, social and emotional development, literacy, mathematics, understanding the world and expressive arts and design.

Belton Pre-School Playgroup is an inclusive learning environment. The operational plan states that, “We shall ensure that all children who attend the Playgroup shall feel secure, valued and included. We will not exclude any child because of their ability, gender, disability, special educational needs, religion, ethnicity or cultural beliefs”. The Playgroup aims to be genuinely accessible to children and families from all sections of the local community.

Playgroup staff have attended training in the use of Makaton sign language and integrate this into daily activities for all, including song time, to support children with additional needs and to provide their peers with the tools for effective communication. Special regard has also been given to the purchase of toys, books and other equipment that reflect and cater to the diversity of the Playgroup.

Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The core charitable purpose of the Playgroup is the advancement of education.

We actively encourage both parents of children in attendance at the setting and other people from the wider community to volunteer and attend fundraising events. Parents and other family members are also encouraged to take part in a helper’s rota where they provide and prepare fruit for the children and are also given every opportunity, while at the setting, to get involved in playing alongside the children. As a committee run setting, without the volunteers Playgroup would not be able to run. They are invaluable to the governance, financial security and to the continued excellent reputation in the local community.

Accounts and Trustee Annual Report 2022-2023 Page 10 of 13

Belton Playgroup

Achievements and Performance

Belton Playgroup has seen another busy and successful year!

The staff team continue to be fantastic; their hard work, enthusiasm and dedication is so much appreciated, by so many. We also continue to have a strong committee team who put many hours into event organising, event baking, event tidying up and all the other things that happen behind the scenes. Their support is so much appreciated too.

We continue to offer holiday clubs which are always popular, we are already operating a waiting list for the summer holiday club.

We have enjoyed hosting many more face-to-face fundraising events this year compared to previous years during the pandemic. These continue to be well attended, by Playgroup families and also by other villagers, at the latest spring activity morning there were a number of village people who came in for tea and cake who do not have a current connection to Playgroup. It is lovely to have the support of the village.

Our annual accounts look financially secure for this year. We have carried over some of our income from the financial year that has just ended to the current year to go towards the summer holiday club so that it can be subsidised.

Staff have received a pay increase in line with the government increase to the national living wage.

Playgroup turns 50 years old this year and it is great to know that it continues to thrive and is in a sound financial position. It is a privilege to be a part of this brilliant organisation and to be able to contribute to ensuring its ongoing success for the next 50 years and beyond!

Fundraising events this year have included:

We also raised money through links with Amazon Smile and EasyFundraising. We also received match funding from DHL.

Fundraising money this year was used towards new outdoor equipment and the children’s Christmas Party.

Financial Review

Belton Playgroup has had another financially successful year.

We have a reserves policy which considers the following:

Accounts and Trustee Annual Report 2022-2023 Page 11 of 13

Belton Playgroup

The amount held in reserves is currently £20,000.

Structure, Governance and Management

Belton Playgroup’s governing document is our constitution. The charity is constituted by Belton Playgroup Association.

Trustees of the Association are appointed at the AGM by the committee where suitability decisions from Ofsted have been received. Otherwise, elected as soon as suitability checks have been completed. Trustees can make additional appointments between AGMs when other Trustees step down.

Organisation Structure:

----- Start of picture text -----
Committee (Board of Trustees)
Represent members of the
association, run the association
and oversee the activities of
Belton Playgroup
Staff Association Members
Employed by the charity and Parents and guardians of
line-managed by playgroup leader children in attendance and
affiliated members
Playgroup Leader
Employed by the charity to
manage the day-to-day running
of the playgroup
----- End of picture text -----

Accounts and Trustee Annual Report 2022-2023 Page 12 of 13

Belton Playgroup

Reference and Administrative Details

Address: Belton Village Hall, School Lane, Belton, Loughborough, Leicestershire, LE12 9TU

Names of the charity trustees who manage the charity:

Trustee name Office Dates acted if not for whole
year
1 Samantha Dexter Playgroup Manager & Trustee
2 Emma Wood Chair
3 Carmen Johnson Vice-Chair From 09/11/22
4 Nicola Thorpe Secretary
5 Bethany Pass Fundraising Officer
6 Emma Smith Treasurer Until 09/11/22
7 Ellen Cousins Trustee

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

Signature
Full name Emma Wood Bethany Pass
Position Chair Fundraising Officer
Date 15/11/23 15/11/23

Accounts and Trustee Annual Report 2022-2023 Page 13 of 13