## Belton Playgroup ## **Accounts and Trustee Annual Report** **From 1[st] April 2022 to 31[st] March 2023** **Charity Name:** Belton Playgroup **Charity Number:** 1040441 ## **Contents:** Pages: 2 – 3 Independent Examiner’s Report 4 – 9 Accounts 10 – 13 Trustees’ Annual Report Accounts and Trustee Annual Report 2022-2023 Page **1** of **13** Belton Playgroup ## **Independent Examiner’s Report** ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
Belton Playgroup|Charity Name
Belton Playgroup|Charity Name
Belton Playgroup| |---|---|---|---| ||||| ||31stMarch 2023|**Charity no**
**(if any)**|1040441| ||||| ||1-2
(remember to include the page numbers of additional sheets)||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**31/03/2023**
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.||| **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Name:** Jane Hancox **Date:** 03/01/2024 Accounts and Trustee Annual Report 2022-2023 Page **2** of **13** Belton Playgroup **Relevant professional** Institute of Certified Bookkeepers **qualification(s) or body** MICB PM.Dip 394353 **(if any):** **Address:** 3 Grange Drive Castle Donington Derby DE74 2QU ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . Accounts and Trustee Annual Report 2022-2023 Page **3** of **13** Belton Playgroup ## **Accounts** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: - the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 - and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) - and with the Charities Act 2011. ## **Statement of Financial Activities (SOFA)** ||Unrestricted
funds
£|Restricted
funds
£|Endowment
funds
£|**Total funds**
**£**|Total funds
last year
£|Notes| |---|---|---|---|---|---|---| |**Income from:**||||||| |Charitable activities|133,348.85|-|-|133,348.85|120,577.24|1| |Other tradingactivities|2,329.04|-|-|2,329.04|1,748.46|2| |Donations and legacies|1,890.50|-|-|1,890.50|4,350.70|| |**Total**|**137,568.39**|**-**|**-**|**137,568.39**|**126,676.40**|| |||||||| |**Expenditure on:**||||||| |Charitable activities|125,818.82|-|-|125,818.82|114,692.66|3| |Raisingfunds|36.05|-|-|36.05|46.07|| |**Total**|**125,854.87**|**-**|**-**|**125,854.87**|**114,738.73**|| |||||||| |**Net Income**|**11,713.52**|**-**|**-**|**11,713.52**|**11,937.67**|| |**Net movement in funds**|**11,713.52**|**-**|**-**|**11,713.52**|**11,937.67**|| |||||||| |**Reconciliation of funds:**||||||| |Total funds brought forward|80,356.97|-|-|80,356.97|68,419.30|| |**Total funds carried forward**|**92,070.49**|**-**|**-**|**92,070.49**|**80,356.97**|| Accounts and Trustee Annual Report 2022-2023 Page **4** of **13** Belton Playgroup ## **Notes to SOFA** Note 1. Income from Charitable activities |Charitable activities|This year
£|Last year
£| |---|---|---| |Fees|57,053.02|76,231.45| |FEEE funding|75,265.83|30,291.71| |Fundingcarried forward|0.00|13,879.59| |Other|1,030.00|174.49| |**Total**|**133,348.85**|**120,577.24**| Note 2. Income from Other trading activities |Note 2. Income from Other trading|activities|| |---|---|---| |Other trading activities|This year
£|Last year
£| |Fundraising|2,329.04|1,517.22| |Grants(Job retention scheme)|0.00|231.24| |**Total**|**2,329.04**|**1,748.46**| Note 3. Expenditure on Charitable activities |Expenses|This year
£|Last year
£| |---|---|---| |Accountancy& bookkeeping|351.66|397.69| |Advertising/promotional|0.00|44.99| |Children’s activities|957.08|980.15| |Equipment|2,253.24|738.52| |Food|1,303.48|1,332.98| |Insurance & registration fees|985.81|959.04| |Laundry/hygiene|3.95|0.00| |Miscellaneous|3,139.56|1,640.26| |PAYE|5,285.13|5,189.17| |Pension|2,955.28|1,899.08| |PPE|741.57|755.35| |Rent|13,769.00|11,215.75| |Repairs & renewals|0.00|1,704.50| |Staff training|692.98|959.68| |Stationery, postage andprinting|0.00|29.19| |Summer holidayexpenses|0.00|1,021.65| |Telephone/internet|828.67|816.67| |Trustee expenses|8.10|35.62| |Wages|92,175.89|84,564.13| |Depreciation|367.42|408.24| |**Total**|**125,818.82**|**114,692.66**| Accounts and Trustee Annual Report 2022-2023 Page **5** of **13** Belton Playgroup ## **Balance Sheet** ||**Total funds**
**£**|Total funds last year
£|Notes| |---|---|---|---| |**Fixed assets:**|||| |Tangible assets|3,306.74|3,674.16|1| |**Total fixed assets**|**3,306.74**|**3,674.16**|| ||||| |**Current assets:**|||| |Cash at bank and in hand|**116,637.75**|76,682.81|| |Uncategorised|0.00|0.00|| |**Total current assets**|**116,637.75**|**76,682.81**|| ||||| |**Liabilities:**|||| |Creditors: Amounts fallingdue within oneyear|27,874.00|0.00|2| ||||| |**Net current assets**|**88,763.75**|**76,682.81**|| |**Total assets less current liabilities**|**92,070.49**|**80,356.97**|| |**Total net assets**|**92,070.49**|**80,356.97**|| ||||| |**The funds of the charity**|||| |Unrestricted funds|**92,070.49**|80,356.97|| |**Total unrestricted funds**|**92,070.49**|**80,356.97**|| |**Total charity funds**|**92,070.49**|**80,356.97**|| ## **Notes to Balance Sheet** Note 1. Tangible assets Furniture and fixtures: Original cost: £3,674.16 Depreciation: £367.42 Total: £3,306.74 Note 2. Creditors: Amounts falling due within one year Accruals: LCC funding of £22,874.00 Summer holiday club subsidy to carry forward for 2023 of £5,000.00 Accounts and Trustee Annual Report 2022-2023 Page **6** of **13** Belton Playgroup ## **Statement of Cash Flows** ||**Total funds**
**£**|Total funds last year
£|Notes| |---|---|---|---| |**Cash flows from operating activities:**|||| |**Net cashprovided by operating activities**|**39,954.94**|**12,345.91**|1| ||||| |**Cash flows from investing activities:**|||| |Furniture and fixtures(original cost)|-3,674.16|-4,082.40|| |**Net cashprovided by investing activities**|**-3,674.16**|**-4,082.40**|| ||||| |**Change in cash in the reporting period**|**36,280.78**|**8,263.51**|| |Cash at the beginningof the reporting period|80,356.97|68,419.30|| |**Cash at the end of the reporting period**|**116,637.75**|**76,682.81**|| ## **Notes to Statement of Cash Flows** ## Note 1. Net Cash |Note 1. Net Cash||| |---|---|---| ||This year
£|Last year
£| |**Net income for the reporting**
**period (as per the statement of**
**financial activities)**|**11,713.52**|**11,937.67**| |||| |Adjustments for:||| |Depreciation (furniture and
fixtures)|367.42|408.24| |Accruals|27,874.00|0.00| |**Total adjustments**|**28,241.42**|**408.24**| |||| |**Net cash provided by operating**
**activities**|**39,954.94**|**12,345.91**| Accounts and Trustee Annual Report 2022-2023 Page **7** of **13** Belton Playgroup ## **Notes to the Accounts** ## **Details of certain items of expenditure** Fees for examination of the accounts: ||This year
£|Last year
£| |---|---|---| |Independent examiner’s fees|50.00|30.00| ## **Paid employees** Staff costs: |Staff costs:||| |---|---|---| ||This year
£|Last year
£| |Salaries and PAYE|97,461.02|89,753.30| |**Total**|**97,461.02**|**89,753.30**| No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000. Key management personnel: |Keymanagementpersonnel:||| |---|---|---| ||This year
£|Last year
£| |Total amount paid to key
management personnel (includes
trustees and senior management)
for their services to the charity.
For specific amounts paid to
trustees,see later note|23,058.16|22,210.08| Average head count in the year: |Average head count in theyear:||| |---|---|---| |The parts of the charity in which
the employees work|This year
Number|Last year
Number| |Charitable activities|7|8| |**Total**|**7**|**8**| Accounts and Trustee Annual Report 2022-2023 Page **8** of **13** Belton Playgroup ## **Transactions with trustees** ## Trustee remuneration and benefits: This year one trustee has been paid remuneration from an employment with the charity. |Name of trustee|Legal authority|Amountpaid|Amountpaid| |---|---|---|---| |||Remuneration
£|Total
£| |Samantha Dexter|Governingdocument|23,058.16|**23,058.16**| Remuneration has been paid to this trustee for her role as Manager of Playgroup. Last year one trustee was paid remuneration from an employment with the charity. |Name of trustee|Legal authority|Amountpaid|Amountpaid| |---|---|---|---| |||Remuneration
£|Total
£| |Samantha Dexter|Governingdocument|22,210.08|**22,210.08**| Remuneration was paid to Samantha Dexter for her role as Manager of Playgroup. ## Trustees’ expenses: Trustee expenses have been incurred. |Type of expenses reimbursed|This year
£|Last year
£| |---|---|---| |CRB check costs|8.10|0| |Other|0|35.62| |**Total**|**8.10**|**35.62**| |||| |Number of trustees reimbursed
for expenses or who had
expensespaid bythe charity|1|1| There have been no related party transactions in the reporting period for this year or last year. ## **Declarations** The trustees declare that they have approved the accounts above. ## Signed on behalf of the charity’s trustees: |Signature||||| |---|---|---|---|---| |Full name|Emma Wood|Bethany Pass||| |Position|Chair|Fundraising Officer||| |Date|15/11/23|15/11/23||| Accounts and Trustee Annual Report 2022-2023 Page **9** of **13** Belton Playgroup ## **Trustees’ Annual Report** ## **Charity Name:** Belton Playgroup ## **Charity Number:** 1040441 ## **Objectives and Activities** The purposes of the charity as set out in our constitution are: - To enhance the development and education of children below school age, regardless of race or sex, by providing appropriate, safe and satisfying play facilities. - Encouraging parents or guardians to enhance their understanding of their children's needs by taking part in the play when appropriate, and taking responsibility within The Association. We are a small village run group whose aim is to provide a warm and caring environment to stimulate children and encourage them to learn and develop through play. Our pedagogy is Ludocentric – this means that we believe children learn through play, the potential benefit and learning both immediate and long term comes from the play itself. The professional adult’s role is to support the play process only intervening when the play needs moving forward. Adults are facilitators – getting resources to support the children’s play when requested or by sensitively observing and knowing what may enhance the children’s play. The Playgroup creates an environment that supports individual development in communication and language, physical development, personal, social and emotional development, literacy, mathematics, understanding the world and expressive arts and design. Belton Pre-School Playgroup is an inclusive learning environment. The operational plan states that, “We shall ensure that all children who attend the Playgroup shall feel secure, valued and included. We will not exclude any child because of their ability, gender, disability, special educational needs, religion, ethnicity or cultural beliefs”. The Playgroup aims to be genuinely accessible to children and families from all sections of the local community. Playgroup staff have attended training in the use of Makaton sign language and integrate this into daily activities for all, including song time, to support children with additional needs and to provide their peers with the tools for effective communication. Special regard has also been given to the purchase of toys, books and other equipment that reflect and cater to the diversity of the Playgroup. Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The core charitable purpose of the Playgroup is the advancement of education. We actively encourage both parents of children in attendance at the setting and other people from the wider community to volunteer and attend fundraising events. Parents and other family members are also encouraged to take part in a helper’s rota where they provide and prepare fruit for the children and are also given every opportunity, while at the setting, to get involved in playing alongside the children. As a committee run setting, without the volunteers Playgroup would not be able to run. They are invaluable to the governance, financial security and to the continued excellent reputation in the local community. Accounts and Trustee Annual Report 2022-2023 Page **10** of **13** Belton Playgroup ## **Achievements and Performance** Belton Playgroup has seen another busy and successful year! The staff team continue to be fantastic; their hard work, enthusiasm and dedication is so much appreciated, by so many. We also continue to have a strong committee team who put many hours into event organising, event baking, event tidying up and all the other things that happen behind the scenes. Their support is so much appreciated too. We continue to offer holiday clubs which are always popular, we are already operating a waiting list for the summer holiday club. We have enjoyed hosting many more face-to-face fundraising events this year compared to previous years during the pandemic. These continue to be well attended, by Playgroup families and also by other villagers, at the latest spring activity morning there were a number of village people who came in for tea and cake who do not have a current connection to Playgroup. It is lovely to have the support of the village. Our annual accounts look financially secure for this year. We have carried over some of our income from the financial year that has just ended to the current year to go towards the summer holiday club so that it can be subsidised. Staff have received a pay increase in line with the government increase to the national living wage. Playgroup turns 50 years old this year and it is great to know that it continues to thrive and is in a sound financial position. It is a privilege to be a part of this brilliant organisation and to be able to contribute to ensuring its ongoing success for the next 50 years and beyond! Fundraising events this year have included: - Activity mornings - Bags2School collections - Whist drives - Sponsored bike ride - Christmas quiz and raffle - Beetle drive We also raised money through links with Amazon Smile and EasyFundraising. We also received match funding from DHL. Fundraising money this year was used towards new outdoor equipment and the children’s Christmas Party. ## **Financial Review** Belton Playgroup has had another financially successful year. We have a reserves policy which considers the following: - Statutory obligations in the event of winding up the charity: - Reserves sufficient to cover liabilities to HMRC for PAYE and National Insurance contributions. - Reserves sufficient to cover statutory severance in the event of winding up the setting. (E.g. redundancy, payment in lieu of notice etc.) Accounts and Trustee Annual Report 2022-2023 Page **11** of **13** Belton Playgroup - Reserves sufficient to cover statutory holiday accrued by staff. - Reserves sufficient to cover any creditors. For example milk and bread supplier. - Funds sufficient to cover any obligations to give notice to Belton Village Hall. - Reserves sufficient to cover any other contractual obligations, for example any booked training. - Contingency funds to cover estimated cyclical fluctuations in demand and revenue and any other unexpected demands on funds. The current reserves held are an estimated contingency for the payment of staff salaries and essential running costs for a period of three months. The amount held in reserves is currently £20,000. ## **Structure, Governance and Management** Belton Playgroup’s governing document is our constitution. The charity is constituted by Belton Playgroup Association. Trustees of the Association are appointed at the AGM by the committee where suitability decisions from Ofsted have been received. Otherwise, elected as soon as suitability checks have been completed. Trustees can make additional appointments between AGMs when other Trustees step down. Organisation Structure: **----- Start of picture text -----**
Committee (Board of Trustees)
Represent members of the
association, run the association
and oversee the activities of
Belton Playgroup
Staff Association Members
Employed by the charity and Parents and guardians of
line-managed by playgroup leader children in attendance and
affiliated members
Playgroup Leader
Employed by the charity to
manage the day-to-day running
of the playgroup
**----- End of picture text -----**
Accounts and Trustee Annual Report 2022-2023 Page **12** of **13** Belton Playgroup ## **Reference and Administrative Details** Address: Belton Village Hall, School Lane, Belton, Loughborough, Leicestershire, LE12 9TU Names of the charity trustees who manage the charity: ||**Trustee name**|**Office**|**Dates acted if not for whole**
**year**| |---|---|---|---| |1|Samantha Dexter|Playgroup Manager & Trustee|| |2|Emma Wood|Chair|| |3|Carmen Johnson|Vice-Chair|From 09/11/22| |4|Nicola Thorpe|Secretary|| |5|Bethany Pass|Fundraising Officer|| |6|Emma Smith|Treasurer|Until 09/11/22| |7|Ellen Cousins|Trustee|| ## **Declarations** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: |Signature|||||| |---|---|---|---|---|---| |Full name|Emma Wood|Bethany Pass|||| |Position|Chair|Fundraising Officer|||| |Date|15/11/23|15/11/23|||| Accounts and Trustee Annual Report 2022-2023 Page **13** of **13**