REGISTERED CHARITY NUMBER: 1040297
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 FOR BERWICK & DISTRICT CANCER SUPPORT GROUP
J.H. Greenwood & Company Chartered Accountants Ava Lodge Castle Terrace Berwick Upon Tweed Northumberland TD15 1NP
BERWICK & DISTRICT CANCER SUPPORT GROUP CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
| Page | |
|---|---|
| Chairman's Report | 1 |
| Report of the Trustees | 2 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 9 |
| Detailed Statement of Financial Activities | 10 |
BERWICK & DISTRICT CANCER SUPPORT GROUP
CHAIRMAN'S REPORT FOR THE YEAR ENDED 31 MARCH 2021
The Berwick and District Cancer Support Group has continued to provide a much-needed service to the local community during some very difficult times. The Covid pandemic has meant a lot of adjustment and hard work to ensure the safety of our drivers and clients. Throughout the pandemic we have managed to provide our services without faulter except for a 6-week compulsory government lockdown. Fundraising has also been very busy online and supported well. Although our biggest fundraiser, The Great North Run did not go ahead a smaller virtual event was held. Gifts and donations from our generous supporters alongside our fundraising have again put our funds at record levels.
With screens in place in all vehicles and all journeys limited to one client per car a decision was made to keep hold of our 'trade in car' during one of our vehicle replacement slots bringing our fleet up to 6 cars. This will be a temporary measure and the plan is to return to 5 cars when the time is right.
Our committee has continued to meet via online zoom calls dealing with specific areas of management. Finance, transport, co-ordination, media, technical support, collection boxes and general fundraising. Our hard-working team has dealt with these difficult times tremendously and without the support of all our hard-working volunteer drivers, committee, trustees and supporters it would be a struggle to maintain the high level of runs we are achieving.
Planning has been approved for our premises at 80 Church Street (with conditions). The tender process is progressing although this remains difficult due to the pandemic and Brexit situation.
As Chair of the Charity, I thank you all for your continued support and dedication to this much needed service in our area.
Andrew Smith (Chairman) 17th November 2021
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BERWICK & DISTRICT CANCER SUPPORT GROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number 1040297
Principal address
5 Tweed Street Berwick upon Tweed Northumberland TD15 1NG
Trustees
Les Thompson (Resigned May 20) Mrs Lynda Miller Wendy Cameron Neil Gullan Kenneth Punton Mrs Joy Cowan (Resigned September 20) Paul Jackson
Members of the General Committee
Chair: Andrew Smith Secretary: Shona McClymont Treasurer: David Cowan Committee: Joy Cowan, Kate Spence, Ann Short, Sandi Henderson, Freya Ryan, Nicola Warren, Roger Peaple, Tom Matthewson
Independent examiner
J.H. Greenwood & Company Chartered Accountants Ava Lodge Castle Terrace Berwick Upon Tweed Northumberland TD15 1NP
Bankers
Bank of Scotland, TSB and Paypal
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Berwick & District Cancer Support Group has a Constitution adopted on 24th January 1994 and is a registered Charity No. 1040297.
Recruitment and appointment of new trustees
Trustees are elected at the Annual General Meeting by proposal of the general committee and hold office until a resolution of the committee is passed by a two-thirds majority.
The group is managed by the General Committee consisting of a Chair, Treasurer and Secretary and not more than nine other members appointed or re-appointed annually at the Annual General Meeting. All committee members give their time voluntarily and receive no remuneration or other benefits.
Organisational structure
Strategic decisions are proposed by the committee and taken to the members at the Annual General Meeting.
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BERWICK & DISTRICT CANCER SUPPORT GROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Area of Benefit
To summarise our current group activities, which are all undertaken by voluntary members of our organisation, we provide to all cancer sufferers the following services:-
Free transport to and from hospitals in Newcastle, Gateshead, North Tyneside, Edinburgh, Borders General, Wansbeck and Berwick Infirmary.
Our drivers will pick the patients up at their front door, take them to the hospital appointment, wait and then return them safely back home. A friend or relative may travel with them for support, providing a seat is available on the day.
Group History
The group was started by people who through experience knew how difficult it was to get to main hospitals for cancer treatment appointments, when the nearest hospital was 70 miles away. They started in the hope that no one would ever need to worry about getting to their appointments again. The group is run on a totally voluntary basis, with members committed to keeping the free service available to all who need it.
Risk management
The committee have reviewed and identified the major risks facing the charity. Volunteers and Drivers are all DBS checked, instructed on their conduct with and during the transporting of patients, dealing with patient ill health and emergencies as well as the importance and need for checking and maintenance of the motor vehicles.
OBJECTIVES AND ACTIVITIES
Objectives and aims
To provide free driven transport for all cancer patients in the Berwick and District Area to any cancer related appointments.
POLICY ON RESERVES
We hold cash reserves of £728,509. All cash reserves are in unrestricted funds. We aim to hold sufficient reserves to maintain and renew modern and reliable vehicles to ensure the continuance of hospital transport services for the local community and provide sufficient funds for the conversion of our new premises.
We hold in instant access accounts sufficient funds to meet day to day running costs, maintenance of modern, comfortable and reliable vehicles, together with unforeseen expenditure. Until we have finalised our plans for the renovation of our new premises we intend to keep additional funds available in these accounts as they may be required at short notice.
Approved by order of the board of trustees on 17 November 2021 and signed on its behalf by:
N Gullan - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BERWICK & DISTRICT CANCER SUPPORT GROUP
I report on the accounts for the year ended 31 March 2021, which are set out on pages five to nine.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
that accounting records were not kept as required by section 130 of the Act; or
-
that the accounts do not accord with those records; or
-
that the accounts do not comply with the accounting requirements of the Act; or
-
that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
M A McLeman J.H. Greenwood & Company Chartered Accountants Ava Lodge Castle Terrace Berwick Upon Tweed Northumberland TD15 1NP
17 November 2021
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BERWICK & DISTRICT CANCER SUPPORT GROUP
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| 2021 Unrestricted fund Notes £ INCOMING RESOURCES Incoming resources from generated funds Voluntary income 400,302 Activities for generating funds 2 9,188 Investment income 3 549 Total incoming resources 410,039 RESOURCES EXPENDED Costs of generating funds Costs of generating voluntary income 4 82,032 NET INCOMING RESOURCES 328,007 RECONCILIATION OF FUNDS Total funds brought forward 636,226 TOTAL FUNDS CARRIED FORWARD 964,233 |
2020 Total funds £ 142,447 38,621 3,100 184,168 41,063 143,105 493,121 636,226 |
|---|---|
The notes form part of these financial statements
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BERWICK & DISTRICT CANCER SUPPORT GROUP
BALANCE SHEET AT 31 MARCH 2021
| 2021 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 6 238,294 CURRENT ASSETS Cash at bank and in hand 728,509 CREDITORS Amounts falling due within one year 7 (2,570) NET CURRENT ASSETS 725,939 TOTAL ASSETS LESS CURRENT LIABILITIES 964,233 NET ASSETS 964,233 FUNDS 8 Unrestricted funds 964,233 TOTAL FUNDS 964,233 |
2020 Total funds £ 260,143 381,053 (4,970) 376,083 636,226 636,226 636,226 636,226 |
|---|---|
The financial statements were approved by the Board of Trustees on 17 November 2021 and were signed on its behalf by:
N Gullan -Trustee
The notes form part of these financial statements
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BERWICK & DISTRICT CANCER SUPPORT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Motor vehicles - 25% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. ACTIVITIES FOR GENERATING FUNDS
| Fundraising events 3. INVESTMENT INCOME Bank interest received 4. COSTS OF GENERATING VOLUNTARY INCOME Fund raising expenses Support costs |
2021 £ 9,188 2021 £ 549 2021 £ 146 81,886 82,032 |
2020 £ 38,621 2020 £ 3,100 2020 £ 6,407 34,656 41,063 |
|---|---|---|
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BERWICK & DISTRICT CANCER SUPPORT GROUP
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2021
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
6. TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | |||||
|---|---|---|---|---|---|
| Freehold | Fixtures and | ||||
| property | fittings | Motor vehicles | Totals | ||
| £ | £ | £ | £ | ||
| COST | |||||
| At 1 April 2020 | 137,170 | 971 | 122,002 | 260,143 | |
| Additions | 7,322 | - | 45,195 | 52,517 | |
| Disposals | - | - | (54,352) | (54,352) | |
| At 31 March 2021 | 144,492 | 971 | 112,845 | 258,308 | |
| DEPRECIATION | |||||
| Charge for year | - | 243 | 19,771 | 20,014 | |
| NET BOOK VALUE | |||||
| At 31 March 2021 | 144,492 | 728 | 93,074 | 238,294 | |
| At 31 March 2020 | 137,170 | 971 | 122,002 | 260,143 | |
| CREDITORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | ||||
| Other creditors | 2021 £ 2,570 |
2020 £ 4,970 |
|||
| MOVEMENT IN FUNDS | |||||
| Unrestricted funds | At 1.4.20 £ |
Net movement in funds £ |
At 31.3.21 £ |
||
| General fund | 636,226 | 328,007 | 964,233 | ||
| TOTAL FUNDS | 636,226 | 328,007 | 964,233 | ||
| Net movement in funds, included in the above are as follows: | |||||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
||
| General fund | 410,039 | (82,032) | 328,007 | ||
| TOTAL FUNDS | 410,039 | (82,032) | 328,007 |
7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
8. MOVEMENT IN FUNDS
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BERWICK & DISTRICT CANCER SUPPORT GROUP
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2021
8. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Comparatives for movement in funds | |||
|---|---|---|---|
| Net movement | |||
| At 1.4.19 | in funds | At 31.3.20 | |
| £ | £ | £ | |
| Unrestricted Funds | |||
| General fund | 493,121 | 143,105 | 636,226 |
| TOTAL FUNDS | 493,121 | 143,105 | 636,226 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
| General fund | 184,168 | (41,063) | 143,105 |
| TOTAL FUNDS | 184,168 | (41,063) | 143,105 |
| A current year 12 months and prior year 12 months combined position is as follows: | |||
| Unrestricted funds | At 1.4.19 £ |
Net movement in funds £ |
At 31.3.21 £ |
| General fund | 493,121 | 471,112 | 964,233 |
| TOTAL FUNDS | 493,121 | 471,112 | 964,233 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds | Incoming Resources Movement in resources expended funds £ £ £ |
|---|---|
| General fund | 594,207 (123,095) 471,112 |
| TOTAL FUNDS | 594,207 (123,095) 471,112 |
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BERWICK & DISTRICT CANCER SUPPORT GROUP
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| INCOMING RESOURCES Voluntary income Donations Gift aid Activities for generating funds Fundraising events Investment income Bank interest received Total incoming resources RESOURCES EXPENDED Costs of generating voluntary income Fund raising expenses Support costs Management Insurance Light and heat Telephone Postage and stationery Sundry expenses Vehicle running costs Purchase office equipment Accountancy fees Legal & Professional Fees Depreciation of tangible and heritage assets Loss on sale of intangible fixed assets Finance Paypal fees Total resources expended Net income |
2021 £ 397,977 2,325 400,302 9,188 549 410,039 146 257 2,005 217 457 818 16,376 - 1,800 - 20,013 39,652 81,595 291 82,032 328,007 |
2020 £ 133,737 8,710 142,447 38,621 3,100 184,168 6,407 319 625 238 530 1,046 26,176 276 1,500 3,360 - - 34,070 586 41,063 143,105 |
|---|---|---|
This page does not form part of the statutory financial statements
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