**REGISTERED CHARITY NUMBER: 1040297**
## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 FOR BERWICK & DISTRICT CANCER SUPPORT GROUP**
J.H. Greenwood & Company Chartered Accountants Ava Lodge Castle Terrace Berwick Upon Tweed Northumberland TD15 1NP
**BERWICK & DISTRICT CANCER SUPPORT GROUP CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
||Page|
|---|---|
|Chairman's Report|1|
|Report of the Trustees|2 to 3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Financial Statements|7 to 9|
|Detailed Statement of Financial Activities|10|
**BERWICK & DISTRICT CANCER SUPPORT GROUP**
## **CHAIRMAN'S REPORT FOR THE YEAR ENDED 31 MARCH 2021**
The Berwick and District Cancer Support Group has continued to provide a much-needed service to the local community during some very difficult times. The Covid pandemic has meant a lot of adjustment and hard work to ensure the safety of our drivers and clients. Throughout the pandemic we have managed to provide our services without faulter except for a 6-week compulsory government lockdown. Fundraising has also been very busy online and supported well. Although our biggest fundraiser, The Great North Run did not go ahead a smaller virtual event was held. Gifts and donations from our generous supporters alongside our fundraising have again put our funds at record levels.
With screens in place in all vehicles and all journeys limited to one client per car a decision was made to keep hold of our 'trade in car' during one of our vehicle replacement slots bringing our fleet up to 6 cars. This will be a temporary measure and the plan is to return to 5 cars when the time is right.
Our committee has continued to meet via online zoom calls dealing with specific areas of management. Finance, transport, co-ordination, media, technical support, collection boxes and general fundraising. Our hard-working team has dealt with these difficult times tremendously and without the support of all our hard-working volunteer drivers, committee, trustees and supporters it would be a struggle to maintain the high level of runs we are achieving.
Planning has been approved for our premises at 80 Church Street (with conditions). The tender process is progressing although this remains difficult due to the pandemic and Brexit situation.
As Chair of the Charity, I thank you all for your continued support and dedication to this much needed service in our area.
Andrew Smith (Chairman) 17th November 2021
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**BERWICK & DISTRICT CANCER SUPPORT GROUP**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Registered Charity number** 1040297
## **Principal address**
5 Tweed Street Berwick upon Tweed Northumberland TD15 1NG
## **Trustees**
Les Thompson (Resigned May 20) Mrs Lynda Miller Wendy Cameron Neil Gullan Kenneth Punton Mrs Joy Cowan (Resigned September 20) Paul Jackson
Members of the General Committee
Chair: Andrew Smith Secretary: Shona McClymont Treasurer: David Cowan Committee: Joy Cowan, Kate Spence, Ann Short, Sandi Henderson, Freya Ryan, Nicola Warren, Roger Peaple, Tom Matthewson
## **Independent examiner**
J.H. Greenwood & Company Chartered Accountants Ava Lodge Castle Terrace Berwick Upon Tweed Northumberland TD15 1NP
## **Bankers**
Bank of Scotland, TSB and Paypal
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The Berwick & District Cancer Support Group has a Constitution adopted on 24th January 1994 and is a registered Charity No. 1040297.
## **Recruitment and appointment of new trustees**
Trustees are elected at the Annual General Meeting by proposal of the general committee and hold office until a resolution of the committee is passed by a two-thirds majority.
The group is managed by the General Committee consisting of a Chair, Treasurer and Secretary and not more than nine other members appointed or re-appointed annually at the Annual General Meeting. All committee members give their time voluntarily and receive no remuneration or other benefits.
## **Organisational structure**
Strategic decisions are proposed by the committee and taken to the members at the Annual General Meeting.
Page 2
**BERWICK & DISTRICT CANCER SUPPORT GROUP**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Area of Benefit**
To summarise our current group activities, which are all undertaken by voluntary members of our organisation, we provide to all cancer sufferers the following services:-
Free transport to and from hospitals in Newcastle, Gateshead, North Tyneside, Edinburgh, Borders General, Wansbeck and Berwick Infirmary.
Our drivers will pick the patients up at their front door, take them to the hospital appointment, wait and then return them safely back home. A friend or relative may travel with them for support, providing a seat is available on the day.
## **Group History**
The group was started by people who through experience knew how difficult it was to get to main hospitals for cancer treatment appointments, when the nearest hospital was 70 miles away. They started in the hope that no one would ever need to worry about getting to their appointments again. The group is run on a totally voluntary basis, with members committed to keeping the free service available to all who need it.
## **Risk management**
The committee have reviewed and identified the major risks facing the charity. Volunteers and Drivers are all DBS checked, instructed on their conduct with and during the transporting of patients, dealing with patient ill health and emergencies as well as the importance and need for checking and maintenance of the motor vehicles.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
To provide free driven transport for all cancer patients in the Berwick and District Area to any cancer related appointments.
## **POLICY ON RESERVES**
We hold cash reserves of £728,509. All cash reserves are in unrestricted funds. We aim to hold sufficient reserves to maintain and renew modern and reliable vehicles to ensure the continuance of hospital transport services for the local community and provide sufficient funds for the conversion of our new premises.
We hold in instant access accounts sufficient funds to meet day to day running costs, maintenance of modern, comfortable and reliable vehicles, together with unforeseen expenditure. Until we have finalised our plans for the renovation of our new premises we intend to keep additional funds available in these accounts as they may be required at short notice.
Approved by order of the board of trustees on 17 November 2021 and signed on its behalf by:
N Gullan - Trustee
Page 3
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BERWICK & DISTRICT CANCER SUPPORT GROUP**
I report on the accounts for the year ended 31 March 2021, which are set out on pages five to nine.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
1. that accounting records were not kept as required by section 130 of the Act; or
2. that the accounts do not accord with those records; or
3. that the accounts do not comply with the accounting requirements of the Act; or
4. that there is further information needed for a proper understanding of the accounts.
## **Independent examiner's statement**
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
M A McLeman J.H. Greenwood & Company Chartered Accountants Ava Lodge Castle Terrace Berwick Upon Tweed Northumberland TD15 1NP
17 November 2021
Page 4
## **BERWICK & DISTRICT CANCER SUPPORT GROUP**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021**
|2021
Unrestricted
fund
Notes
£
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
400,302
Activities for generating funds
2
9,188
Investment income
3
549
**Total incoming resources**
410,039
**RESOURCES EXPENDED**
**Costs of generating funds**
Costs of generating voluntary income
4
82,032
**NET INCOMING RESOURCES**
328,007
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
636,226
**TOTAL FUNDS CARRIED FORWARD**
964,233|2020
Total
funds
£
142,447
38,621
3,100
184,168
41,063
143,105
493,121
636,226|
|---|---|
The notes form part of these financial statements
Page 5
**BERWICK & DISTRICT CANCER SUPPORT GROUP**
## **BALANCE SHEET AT 31 MARCH 2021**
|2021
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
6
238,294
**CURRENT ASSETS**
Cash at bank and in hand
728,509
**CREDITORS**
Amounts falling due within one year
7
(2,570)
**NET CURRENT ASSETS**
725,939
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
964,233
**NET ASSETS**
964,233
**FUNDS**
8
Unrestricted funds
964,233
**TOTAL FUNDS**
964,233|2020
Total
funds
£
260,143
381,053
(4,970)
376,083
636,226
636,226
636,226
636,226|
|---|---|
The financial statements were approved by the Board of Trustees on 17 November 2021 and were signed on its behalf by:
N Gullan -Trustee
The notes form part of these financial statements
Page 6
**BERWICK & DISTRICT CANCER SUPPORT GROUP**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Motor vehicles - 25% on reducing balance
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. ACTIVITIES FOR GENERATING FUNDS**
|Fundraising events
**3.**
**INVESTMENT INCOME**
Bank interest received
**4.**
**COSTS OF GENERATING VOLUNTARY INCOME**
Fund raising expenses
Support costs|2021
£
9,188
2021
£
549
2021
£
146
81,886
82,032|2020
£
38,621
2020
£
3,100
2020
£
6,407
34,656
41,063|
|---|---|---|
Page 7
**BERWICK & DISTRICT CANCER SUPPORT GROUP**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2021**
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
## **6. TANGIBLE FIXED ASSETS**
|**TANGIBLE FIXED ASSETS**||||||
|---|---|---|---|---|---|
||Freehold|Fixtures and||||
||property||fittings|Motor vehicles|Totals|
||£||£|£|£|
|**COST**||||||
|At 1 April 2020|137,170||971|122,002|260,143|
|Additions|7,322||-|45,195|52,517|
|Disposals|-||-|(54,352)|(54,352)|
|At 31 March 2021|144,492||971|112,845|258,308|
|**DEPRECIATION**||||||
|Charge for year|-||243|19,771|20,014|
|**NET BOOK VALUE**||||||
|At 31 March 2021|144,492||728|93,074|238,294|
|At 31 March 2020|137,170||971|122,002|260,143|
|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE**||**YEAR**||||
|Other creditors||||2021
£
2,570|2020
£
4,970|
|**MOVEMENT IN FUNDS**||||||
|**Unrestricted funds**||At 1.4.20
£||Net movement
in funds
£|At 31.3.21
£|
|General fund||636,226||328,007|964,233|
|**TOTAL FUNDS**||636,226||328,007|964,233|
|Net movement in funds, included in the above are as follows:||||||
|**Unrestricted funds**||Incoming
resources
£||Resources
expended
£|Movement in
funds
£|
|General fund||410,039||(82,032)|328,007|
|**TOTAL FUNDS**||410,039||(82,032)|328,007|
## **7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
## **8. MOVEMENT IN FUNDS**
Page 8
**BERWICK & DISTRICT CANCER SUPPORT GROUP**
**NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2021**
## **8. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|**Comparatives for movement in funds**||||
|---|---|---|---|
|||Net movement||
||At 1.4.19|in funds|At 31.3.20|
||£|£|£|
|**Unrestricted Funds**||||
|General fund|493,121|143,105|636,226|
|||||
|**TOTAL FUNDS**|493,121|143,105|636,226|
|Comparative net movement in funds, included in the above are as follows:||||
|**Unrestricted funds**|Incoming
resources
£|Resources
expended
£|Movement in
funds
£|
|General fund|184,168|(41,063)|143,105|
|**TOTAL FUNDS**|184,168|(41,063)|143,105|
|A current year 12 months and prior year 12 months combined position is as follows:||||
|**Unrestricted funds**|At 1.4.19
£|Net movement
in funds
£|At 31.3.21
£|
|General fund|493,121|471,112|964,233|
|**TOTAL FUNDS**|493,121|471,112|964,233|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**|Incoming
Resources
Movement in
resources
expended
funds
£
£
£|
|---|---|
|General fund|594,207
(123,095)
471,112|
|**TOTAL FUNDS**|594,207
(123,095)
471,112|
Page 9
**BERWICK & DISTRICT CANCER SUPPORT GROUP**
**DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021**
|**INCOMING RESOURCES**
**Voluntary income**
Donations
Gift aid
**Activities for generating funds**
Fundraising events
**Investment income**
Bank interest received
**Total incoming resources**
**RESOURCES EXPENDED**
**Costs of generating voluntary income**
Fund raising expenses
**Support costs**
**Management**
Insurance
Light and heat
Telephone
Postage and stationery
Sundry expenses
Vehicle running costs
Purchase office equipment
Accountancy fees
Legal & Professional Fees
Depreciation of tangible and heritage assets
Loss on sale of intangible fixed assets
**Finance**
Paypal fees
**Total resources expended**
**Net income**|2021
£
397,977
2,325
400,302
9,188
549
410,039
146
257
2,005
217
457
818
16,376
-
1,800
-
20,013
39,652
81,595
291
82,032
328,007|2020
£
133,737
8,710
142,447
38,621
3,100
184,168
6,407
319
625
238
530
1,046
26,176
276
1,500
3,360
-
-
34,070
586
41,063
143,105|
|---|---|---|
This page does not form part of the statutory financial statements
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