BECK YOUTH THEATRE (1992) Registered Charity No. 1040178
Annual report of the Trustees for the year to 31 July 2020
The Beck Youth Theatre is governed by the Constitution and is a registered Charity Address: Mr D Sandys, 6 Mount Pleasant Rd, Ealing, London, W5 1SG
Committee / Trustees for the year 2019-20
Chair: Mr D Sandys Secretary: Mrs Marian Lally Treasurer: Ms Helen Hall
Also:- Kiran Bilkhoo, Karen Shaw, Sandrajane Stock, Moira Tafe, Dan Tomlin
Trustees: Damian Sandys and Wendy Brackley
Objects
The objects of the Society are to encourage our Youth Groups to participate in all aspects of appreciation and practice of Drama and the Performing Arts. In our Group 1, ages range from 8 to 11years. Group 2, ages range from 11 to 15 years. Group 3, ages range from 15 to 19 years.
Review of Activities
Our year started in a wonderful manner with a very healthy membership. Having chosen our major production of the year, Barnum, a year earlier than normal, much of the Autumn term revolved around circus skills in preparation for this. Our choreographer, Ellen Jakubiel, brought in several professional circus instructors to work with our members to build up their skill set before rehearsals started.
Following the change of management at the theatre, we engaged in several discussions with them, with the aim of bringing BYT and the theatre closer together, and sharing resources and personnel. We strongly believe that this will aid our work significantly and were very excited to put this plan into action across our production of Barnum.
All three groups started rehearsals for Barnum in January and worked extremely hard on this very challenging production. In the final stages of rehearsals and mere weeks before we moved into the theatre, the Covid-19 pandemic brought rehearsals to a close and the production cancelled as the theatre shut its doors.
In the immediate weeks that followed, we hoped this would be a temporary interruption and made several plans with the theatre to reschedule the production into the Summer but, this was not to be.
Consequently, for the remainder of the academic year, we remained out of action and our sessions were put on hold. As such, it is the only year in BYT’s 33 year history that did not see a public performance of any kind.
Financially, the production was halted just before we started paying out large amounts of costs and so BYT’s finances were not majorly affected by the cancellation. Every member’s fees were frozen and offered to roll over to the next year, although a great deal of parents decided to donate the final term’s payment to BYT – for which we are very grateful.
Our reserves meant that our few outgoings were covered in this period.
Much as we did not lose a lot of money in this time, as no performances at all took place, our income for the year was significantly lowered, as reflected in the final accounts. It is very much hoped that the next year will see us able to push forwards and stage performances of some kind, under whatever restrictions are possible.
It has been a significantly challenging and unusual year, but we are thankful to have emerged through the year relatively unscathed by the pandemic and remain resolute to building the company back together in order to provide for our young members.
My immense thanks go to our committee for continuing to work through and cater for our young people and to our members for keeping together in the face of adversity and showing great strength of character.
Chair: Mr .D Sandys Date: 23/8/20
| The Beck Youth Theatre | |||
|---|---|---|---|
| Statement of Income & Expenditure for the year | ended 31st July | 2020 | |
| **31st July 2020 ** | 31st July 2019 | ||
| £ | £ | ||
| Income | |||
| Membership Fees | 26,765.16 | 30,377.00 | |
| Donations & Fundraising | Note 1 | 5,998.03 | 12,032.69 |
| Audition Fees | 310.00 | 205.00 | |
| Profit from T-Shirt Sales (BYT) | 0.00 | 163.98 | |
| Profit from Summer Show | 0.00 | 2,378.56 | |
| Total Income from Activities | 33,073.19 | 45,157.23 | |
| Expenses | |||
| Tutor/Creative fees | (14,460.00) | (18,063.00) | |
| Premises rental/Costume Store | (8,460.31) | (6,428.56) | |
| Main Show | Note 2 | 266.08 | (13,101.21) |
| Other Expenses | 1,944.19 | (3,087.80) | |
| Total Expenditure from Activities | (20,710.04) | (40,680.57) | |
| Net Income/(Expenditure) for the Year | 12,363.15 | 4,476.66 | |
| The Beck Youth Theatre | Balance Sheet as | at 31st July 2020 | |
|---|---|---|---|
| **31st July 2020 ** | 31st July 2019 | ||
| £ | £ | ||
| Debtors | |||
| Debtors | 0.00 | 5,130.58 | |
| Bank balance | 15,252.32 | 4,205.14 | |
| Prepaid expenses | 0.00 | 500.00 | |
| 15,252.32 | 9,835.72 | ||
| Creditors | |||
| Membership fees received in advance | 0.00 | (2,534.00) | |
| Accrued Expenses | Note 3 | (2,550.00) | (7,052.55) |
| Script Deposits | (810.00) | (720.00) | |
| Creditors | (3,360.00) | (10,306.55) | |
| Net Liabilities | 11,892.32 | (470.83) | |
| Net financial position | |||
| Earnings/(Losses) b/f | (470.83) | (4,947.49) | |
| Profit/(loss) for the year | 12,363.15 | 4,476.66 | |
| Net Worth | 11,892.32 | (470.83) | |
| The Beck Youth Theatre Financial Notes for | The Beck Youth Theatre Financial Notes for | the year | ended 31st July 2020 | ended 31st July 2020 |
|---|---|---|---|---|
| Note 1 | 31/7/20 | 31/7/19 | ||
| £ | £ | |||
| LB Hillingdon (ONE OFF) | 0.00 | 8,000.00 | ||
| Easyfundraising | 327.08 | 251.55 | ||
| Other Fundraising | 99.00 | 87.00 | ||
| JA Stott | 3,000.00 | 3,000.00 | ||
| Waitrose | 0.00 | 300.00 | ||
| AP Taylor Trust | 1,000.00 | 0.00 | ||
| T Baxter | 1,060.00 | 0.00 | ||
| St Lawrence Players | - | 511.95- | 0.00 | |
| Xmas | 0.00 | 394.14 | ||
| 5,998.03 | 12,032.69 | |||
| Note 2 | 31/7/20 | 31/7/19 | ||
| £ | ||||
| T-Shirts - Show | 95.02 | 209.00 | ||
| DVD | 0.00 | 26.00 | ||
| Production Fee | 30.00 | 1,390.00 | ||
| Raffle/Programme | 0.00 | 1,172.68 | ||
| Main Show | 141.06 | (15,898.89) | ||
| 266.08 | (13,101.21) | |||
| Note 3 | 31/7/20 | 31/7/19 | ||
| £ | £ | |||
| Premises | 2,550.00 | 2,540.00 | ||
| Show Expenses | 0.00 | 2,772.55 | ||
| Tutor/Creative Fees | 0.00 | 1,740.00 | ||
| 2,550.00 | 7,052.55 | |||
Beck Youth Theatre (1992) Registered Charity Number 104017 Independent examinerfs report to the trustee5 I report on the accounts ofthe Beck Yourh Theaire11992) for the year ended 31 july 2020. Respective responsibi15ties of the trustees and examlner The charitys trustees are responsible for the preparation of the accounts. The chariws trustees consider that an audit is not required for this year under secrion 144 {2) of the Charitie5 Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the account Ltnder section 145 of the 2011 Act,. to follow the procedures laid down in thE':eneral Direcrions given by the Charity Commission under section 145 {S)Ib) f the 2011 Att,. and to State whether particular matters have come to my attentic Basis ofindependent examinerfs report My examination was carried out in accordance with the general Direc i ?n5 Eiven by the Charity Commission. An examinaknon includes a review of the a . ounting records kept by the charity and a comparison ofthe accounts presenti il with those records. It also includes consideration of any unusual irems or c .closures in the accounts. and seeking explanation for you as rrusrees concernii ! any such matters. The procedures undertaken do not provide all the evidence t i It would be required in an audit and consequently no opinion is given as to wh,. her the accounts present a.true and fair Vie and the report i¥ limited to tho: L matters set out in the statement below. Independent examlner's statement In connection with my examinarion, no matter has come to my attentii n which l. gives me reasonable cause to believe that in, any material re:.pect, the requirements= . to keep accounting records in accordance wth sertion 130 of the Charities Act; and to prepare accounts which accord with the attounting retords and comply with the accounting requirements of the Charities Act have not been meL' or 2. to which. in my opinion, attention should be drawn In order to enable a proper understanding ofthe accounts to be reached. 3/q/£i Amy Perry 4 Milverton Drive Ickenham, Middlesex UBIO 8PP