## **BECK YOUTH THEATRE (1992) Registered Charity No. 1040178** 

## **Annual report of the Trustees for the year to 31 July 2020** 

The Beck Youth Theatre is governed by the Constitution and is a registered Charity Address: Mr D Sandys, 6 Mount Pleasant Rd, Ealing, London, W5 1SG 

## **Committee / Trustees for the year 2019-20** 

Chair: Mr D Sandys Secretary: Mrs Marian Lally Treasurer: Ms Helen Hall 

Also:- Kiran Bilkhoo, Karen Shaw, Sandrajane Stock, Moira Tafe, Dan Tomlin 

Trustees: Damian Sandys and Wendy Brackley 

## **Objects** 

The objects of the Society are to encourage our Youth Groups to participate in all aspects of appreciation and practice of Drama and the Performing Arts. In our Group 1, ages range from 8 to 11years. Group 2, ages range from 11 to 15 years. Group 3, ages range from 15 to 19 years. 

## **Review of Activities** 

Our year started in a wonderful manner with a very healthy membership. Having chosen our major production of the year, Barnum, a year earlier than normal, much of the Autumn term revolved around circus skills in preparation for this. Our choreographer, Ellen Jakubiel, brought in several professional circus instructors to work with our members to build up their skill set before rehearsals started. 

Following the change of management at the theatre, we engaged in several discussions with them, with the aim of bringing BYT and the theatre closer together, and sharing resources and personnel. We strongly believe that this will aid our work significantly and were very excited to put this plan into action across our production of Barnum. 

All three groups started rehearsals for Barnum in January and worked extremely hard on this very challenging production. In the final stages of rehearsals and mere weeks before we moved into the theatre, the Covid-19 pandemic brought rehearsals to a close and the production cancelled as the theatre shut its doors. 

In the immediate weeks that followed, we hoped this would be a temporary interruption and made several plans with the theatre to reschedule the production into the Summer but, this was not to be. 

Consequently, for the remainder of the academic year, we remained out of action and our sessions were put on hold. As such, it is the only year in BYT’s 33 year history that did not see a public performance of any kind. 



Financially, the production was halted just before we started paying out large amounts of costs and so BYT’s finances were not majorly affected by the cancellation. Every member’s fees were frozen and offered to roll over to the next year, although a great deal of parents decided to donate the final term’s payment to BYT – for which we are very grateful. 

Our reserves meant that our few outgoings were covered in this period. 

Much as we did not lose a lot of money in this time, as no performances at all took place, our income for the year was significantly lowered, as reflected in the final accounts. It is very much hoped that the next year will see us able to push forwards and stage performances of some kind, under whatever restrictions are possible. 

It has been a significantly challenging and unusual year, but we are thankful to have emerged through the year relatively unscathed by the pandemic and remain resolute to building the company back together in order to provide for our young members. 

My immense thanks go to our committee for continuing to work through and cater for our young people and to our members for keeping together in the face of adversity and showing great strength of character. 

Chair: Mr .D Sandys Date: 23/8/20 



||**The Beck Youth Theatre**|||
|---|---|---|---|
|**Statement of Income & Expenditure for the year**||**ended 31st July**|**2020**|
|||**31st July 2020 **|**31st July 2019**|
|||£|£|
|**Income**||||
|Membership Fees||26,765.16|30,377.00|
|Donations & Fundraising|**Note 1**|5,998.03|12,032.69|
|Audition Fees||310.00|205.00|
|Profit from T-Shirt Sales (BYT)||0.00|163.98|
|Profit from Summer Show||0.00|2,378.56|
|**_Total Income from Activities_**||**_33,073.19_**|**_45,157.23_**|
|**Expenses**||||
|Tutor/Creative fees||(14,460.00)|(18,063.00)|
|Premises rental/Costume Store||(8,460.31)|(6,428.56)|
|Main Show|**Note 2**|266.08|(13,101.21)|
|Other Expenses||1,944.19|(3,087.80)|
|**_Total Expenditure from Activities_**||**_(20,710.04)_**|**_(40,680.57)_**|
|**Net Income/(Expenditure) for the Year**||**12,363.15**|**4,476.66**|
|||||
|||||





|**The Beck Youth Theatre**|**Balance Sheet as**|**at 31st July 2020**||
|---|---|---|---|
|||**31st July 2020 **|**31st July 2019**|
|||**£**|**£**|
|_Debtors_||||
|Debtors||0.00|5,130.58|
|Bank balance||15,252.32|4,205.14|
|Prepaid expenses||0.00|500.00|
|||**_15,252.32_**|**_9,835.72_**|
|_Creditors_||||
|Membership fees received in advance||0.00|(2,534.00)|
|Accrued Expenses|Note 3|(2,550.00)|(7,052.55)|
|Script Deposits||(810.00)|(720.00)|
|**_Creditors_**||**_(3,360.00)_**|**_(10,306.55)_**|
|||||
|**Net Liabilities**||**11,892.32**|**(470.83)**|
|_Net financial position_||||
|Earnings/(Losses)  b/f||(470.83)|(4,947.49)|
|Profit/(loss) for the year||12,363.15|4,476.66|
|**Net Worth**||**11,892.32**|**(470.83)**|
|||||
|||||





|**The Beck Youth Theatre Financial Notes for**|**The Beck Youth Theatre Financial Notes for**|**the year**|**ended 31st July 2020**|**ended 31st July 2020**|
|---|---|---|---|---|
|**Note 1**||**31/7/20**|**31/7/19**||
||£||£||
|LB Hillingdon (ONE OFF)||0.00|8,000.00||
|Easyfundraising||327.08|251.55||
|Other Fundraising||99.00|87.00||
|JA Stott||3,000.00|3,000.00||
|Waitrose||0.00|300.00||
|AP Taylor Trust||1,000.00|0.00||
|T Baxter||1,060.00|0.00||
|St Lawrence Players|-|511.95-|0.00||
|Xmas||0.00|394.14||
|||**5,998.03**|**12,032.69**||
||||||
|**Note 2**||**31/7/20**|**31/7/19**||
||||£||
|T-Shirts - Show||95.02|209.00||
|DVD||0.00|26.00||
|Production Fee||30.00|1,390.00||
|Raffle/Programme||0.00|1,172.68||
|Main Show||141.06|(15,898.89)||
|||**266.08**|**(13,101.21)**||
||||||
|**Note 3**||**31/7/20**|**31/7/19**||
||£||£||
|Premises||2,550.00|2,540.00||
|Show Expenses||0.00|2,772.55||
|Tutor/Creative Fees||0.00|1,740.00||
|||**2,550.00**|**7,052.55**||
||||||





Beck Youth Theatre (1992)
Registered Charity Number 104017
Independent examinerfs report to the trustee5
I report on the accounts ofthe Beck Yourh Theaire11992) for the year ended 31
july 2020.
Respective responsibi15ties of the trustees and examlner
The charitys trustees are responsible for the preparation of the accounts. The
chariws trustees consider that an audit is not required for this year under
secrion 144 {2) of the Charitie5 Act 2011 (the 2011 Act) and that an independent
examination is needed. It is my responsibility to.. examine the account Ltnder
section 145 of the 2011 Act,. to follow the procedures laid down in thE':eneral
Direcrions given by the Charity Commission under section 145 {S)Ib) f the 2011
Att,. and to State whether particular matters have come to my attentic
Basis ofindependent examinerfs report
My examination was carried out in accordance with the general Direc i ?n5 Eiven
by the Charity Commission. An examinaknon includes a review of the a . ounting
records kept by the charity and a comparison ofthe accounts presenti il with
those records. It also includes consideration of any unusual irems or c .closures
in the accounts. and seeking explanation for you as rrusrees concernii ! any such
matters. The procedures undertaken do not provide all the evidence t i It would
be required in an audit and consequently no opinion is given as to wh,. her the
accounts present a.true and fair Vie￿ and the report i¥ limited to tho: L matters
set out in the statement below.
Independent examlner's statement
In connection with my examinarion, no matter has come to my attentii n which
l. gives me reasonable cause to believe that in, any material re:.pect, the
requirements=
. to keep accounting records in accordance wth sertion 130 of the
Charities Act; and
to prepare accounts which accord with the attounting retords and
comply with the accounting requirements of the Charities Act
have not been meL' or
2. to which. in my opinion, attention should be drawn In order to enable a
proper understanding ofthe accounts to be reached.
3/q/£i
Amy Perry
4 Milverton Drive
Ickenham, Middlesex
UBIO 8PP