2024-03-31-accounts

Thame Senior Friendship Centre Thame Senior Friendship Centre (Registered Charity No. 1039978) Financial Accounts for the Year ended 31st March 2024 Registered charity number 10399781 www.thameseniorfriendshipcentre.com [e-mail]101844 212080 Page l of 12

Thame Senior Friendship Centre Thame Senior Friendship Centre Trustees Report for the year ended 31 March 2023 5t Thame Senior Friendship Centre was formerly known as Thame & District Day Centre and was founded in 1986, originally sited within the Community Hub (Thame Cottage Hospital) in East Street Thame. Due to the changes in healthcare and the need to treat patients closer to home, Buckinghamshire Healthcare NHS Trust were under significant pressure to release extra clinic capacity. Therefore, the Board of Trustees took the decision to move to a new build, Thame Town Cricket Club in March 2019 with a license to occupy for the next 25 years. Thame Senior Friendship Centre, Town Council and Thame Town Cricket Club have collaborated to ensure the elderly community of Thame and surrounding villages st have a service which suits the needs of its members in the 21 Century. Alms of the Thame Senlor Frlendshlp Centre The main aims of the Charity are: To provide a caring, sociable and flexible environment to meet the needs of the ind ividual. Liaise and Support family members/carers. Promote choice, dignity and independence, respecting the rights of our members families/carers. Work with all healthcare providers to provide support for our members. Trustees and offlcers The following served as Trustees during the year: Alison Champken-woods (Chair) Nigel Champken-woods (Vice-chair) Nichola Dixon Laura Fellowes Claudia Baker Valerie Symonds {Secretary) Janice Ingram Ann Midwinter Keith Tattersfield (Treasurer) Ensurlng our work dellvers our alms. We review our aims, objectives, and activities each year and independent Ilving for our members is becoming more of a challenge through 2024 after the Covid -19 pandemic. Some of our members have experienced difficulty in seeing a GP and anecdotally we are being told that they receive telephone consultations with other healthcare professionals rather than a GP. Promised home visits have not taken place for those who have significant mobility issues and complex health conditions. We have witnessed an overall decline in the health of our members over the last financial year. We continue to support members across both the Thame Senior Friendship Centre and Dementia Café. Registered charity number 10399781 www.thameseniorfriend5hipcentre.com [e-mail]101844 212080 Page 2 of 12

Thame Senior Friendship Centre Our services are constantly changing and adapting to our changing environment especially with families and carers dealing with dementia. The focus of our work Our main objectives for the year continued to be supporting the older community of Thame and surrounding villages. However, our strategies have had to change to accommodate those individuals with dementia as It appears referrals are increasing and we will be looking to increase this service going forward in 2024. We now have a service which allows those with early onset dementia who attend the Friendship Centre to transfer to the dementia café when the time comes. During 2024 we continued to work with other local agencies including: Oxfordshire County Council, The Rycote Practice, Town Council, Thame Cricket Club, League of Friends of Thame Hospital, Oxford Association of Care Providers, Oxford Community Foundation, Public Health England, Local businesses. Age UK dementia advisers, Oxfordshlre Community & Voluntary Action {OCVA) OCVA Communities of Practice in South Oxfordshire, Buckinghamshire, Oxfordshire, and West Berkshire {BOB> VCSE Ageing Well Subgroup. We are part of the BOB VCSE Ageing Well Subgroup and actively involved in workforce research within the voluntary sector and we remain a vital service for the local communlty. Due to the active part we play within the community and BOB VCSE we are looking longer term to work with the local health sector in the rotation of both student nurses/occupational therapists. How our actlvltles dellver publlc benefit All our charitable activities focus on supporting the older community of Thame and surrounding villages and to identify the most effective way to support and further the charitable purposes for public benefit. The service which has seen the most increase in referrals is "Memorie5" the dementia café which has resulted in the service moving from Thame Barns to Thame Snooker Club Who used and beneflted from our servlces. Thame is in the most rural part of South Oxfordshire on the border with Buckingham5hire and accommodates members from both counties. It is becoming apparent that our members are now coming from a wider catchment area and in view of the new Integrated Care System, this should see organisations/charities working closer together across Registered charity number 10399781 www.thameseniorfriendshipcentre.com [e-mail]101844 212080 Page 3 of 12

Thame Senior Friendship Centre boundaries. It is envisaged cross boundary working should improve within the Integrated Care System, but progress is slow. Thame Senior Friendship Centre provides the following: A friendly volunteer will collect/take members home. We now have our own minibus which has been part funded by South Oxfordshire District Council (SODC) New friendships are made, and old ones renewed. A variety of fun activities/relaxing hour A glass of sherry followed by a hot two-course lunch, catering for dietary needs. After lunch a combination of entertainment and speakers after lunch. Over the last year we have received financial support from Oxfordshire Community and Voluntary Action Communitie5 Fund to support the "Memories" dementia café and demand is certainly on the increase within our local area. It has become apparent that whilst there is a dementia centre in the north of the county in Banbury, it is an hour away by motorway. The community wants the service to be local which is confirmed by families and carers. "Memories" Dementia Café provides: Family members a short respite period of 3 hours. Dementia Adviser attends every second week. Members have tea/coffee/biscuits. A variety of activities including painting, colouring, dominoes etc. Entertainment Exercises The service we offer locally is different to other services in where members spend 3 hours with us to allow family members/carers to have some "me time" and do not have to worry about loved ones. It has quickly become a service which is now part of the community in the centre of Thame with easy access and is supported by the Thame Snooker Club who are very community orientated in helping their local community. A few comments from questionnaires about "Memories" "Giving mum a place she's happy and I know whilst she's there she's safe. Also good to meet other carers". Regular communication, wonderful advice and planning. Social life is wonderful he chance for a break". Registered charity number 10399781 ￿Vww.thaMesenlorfrIendSh1pCentre.cOM [e-mail]101844 212080 Page 4 of 12

Thame Senior Friendship Centre Perfect, the team are chatty. friendly ond are oware of everybody's individual needs. So eternally gratefulfor this service". "Could the service grow, a larger se55ion or maybe more than one a week". Financial Review Overall costs have increased significantly mainly due to the increase in rent and utilitie5 but almost all costs have increased due to the "cost of living" The membership fee has been increased this year and it expected that they will have to increase in the next financial year 2024/5 for both the Friendship Centre and Dementia Café. We continue to operate at a loss which is less than the last financial year, but it cannot continue at this level so significant decisions will have to be taken in 2024/5 to ensure the sustainability of both the Friendship Centre and Dementia Café. Some difficult decisions will have to be taken with a new strategic document as to a way forward. We have actively engaged with some local companies, and it is hoped that we can encourage some younger trustees to take an active part in the Board of Trustees. We have recruited a new Deputy Manager who whilst a retired nurse is still on the active register which will complement the current manager. They will help to ease the workload of the Manager and Chair of Trustees and will actively manage the Dementia Cafe. Having a qualified nurse is of great advantage as to monitor our members and link with health professionals in both primary and secondary care. We now work with social prescribers to ensure our services are delivered to those in need. Prlnclpal Funding Sources It Is envisaged going forward, our charity will need to adapt and change to ensure sustainability and grant funding will be sought from various sources including the Oxfordshire Community Fund. Thame Town Council contlnues to allocate a grant of £10,000 to Thame Senior Friendship Centre. We are actively working to reduce our overall outgoings by changing providers, but we need to look at sponsorship and the engage with a younger generation via social media. It is essential to find a Trustee with fundraising and sustainability experience. The Board of Trustees continue to identify funding streams for both capital and revenue and are aware of the significant publicised grant opportunities. Planning for the Future Going forward Thame Senior Friendship Centre needs to continue to engage within the local community and actively engage with the wider Oxfordshire Community. Registered charity number 10399781 www.thameseniorfriendshipcentre.com [e-mail]101844 212080 Page 5 of 12

Thame Senior Friendship Centre The purchase of a minibus with the help of a grant from South Oxfordshire District Council has proven to be very successful and is in constant use and is now seen around the town every Wednesday and Friday. Thi5 has proven to be a great asset to the Centre but like many other services we need to recruit more volunteer drivers. Certain services within Oxfordshire appear to have been centred around Banbury which is a significant distance from the members we aim to serve and are unable to travel that distance and need services locally. TSFC continues to receive donations from the local community, and we have been one of the Town Mayors charities over the last 2 years and the donation will be facilitating afternoon entertainment for our members. Structure The Board of Trustees currently has 9 members who meet quarterly and are responsible for the strategic direction and policy of the charity. The 9 members are from a variety of professional backgrounds which are relevant to the work of the charity. The day-to-day responsibility for the provision of the service lies with the Chair/Board of Trustees, the Manager has overall operational management of the Centre, the supervision of staff/volunteers ensuring good practice and the opportunity to develop new skills. The management structure has been enhanced significantly since the appointment of a deputy manager at the beginning of the year. It cannot be underestimated the significance a qualified nurse can make in providing a professional service within the local/wider community. Governance Thame Senior Friendship Centre is a small charity, and the key function is one of governance rather than management. The constitution is the overarching document for the charity and over the next year apart from some difficult decisions, all information and documentation will need to be reviewed. Recruitment & Appointment of Trustees All members of the Board of Trustees are involved in the planning, decision making and monitoring work with some Trustees taking an active role in the day-to-day work of the Centre. They give their time voluntarily and receive no benefits from the charity. There is good representation of the traditional business skills and healthcare skills in an effort to maintain a broad mix. To ensure thi5, applications can be made online via the website to become a trustee, however, the Young Trustee Programme at the Oxford has ceased which has in the past proven very beneficial for TSFC. The local community can put forward a potential Trustee. Registered charity number 10399781 www.thameseniorfriendshipcentre.com [e-mail]101844 212080 Page 6 of 12

Thame Senior Friendship Centre Trustee Induction and Training Trustees initially have I:I's with the chair of Trustees and can shadow them/any other Trustee if required. Information on becoming a Trustee is provided along with the constitution, strategic and sustainability plan, and accounts. Rlsk Management/pollcles Risk Assessments and policies will require review and updating because of the continuing variants of Covid-19 and to reflect the necessary requirements for any future pandemics. Volunteers/Staff/Communlty 2023/4 has continued to be a difficult year for our members, volunteers and staff. Our members mobility continues to be adversely affected due to the restrictions and many members continue to struggle. Whilst we have some new members, many continue to experience a deterioration in their overall health and having to go Into care facilities, especially those with dementia. I would like to thank the Board of Trustees, Thame Town Council, Cricket Club, Thame Snooker Club, Oxfordshire Association of Care Providers, Oxford Community Foundation, Communities Fund, South Oxfordshire District Council, BOB VCSE Ageing well subgroup and local businesses for all their support which has supported Thame Senior Friendship Centre and the dementia cafe. This combined with the financial support from donations and grants has meant that services have continued despite the difficulty in the cost of living. The last couple of years have been a significant challenge and we have witnessed an operating deficit again this financial year, although it was less than the previous financial year. Finally, the Board of Trustees would also Ilke to thank the Manager, Deputy Manager, staff and volunteers for their continued support as without them TSFC and especially the new service "Memories" the dementia café could not continue. Everyone has ensured our members have continued to be supported during some difficult times. The community of Thame continues to also play a significant part in both services so thank you Thame. Registered charity number 10399781 www.thameseniorfriendshipcentre.com [e-mail]101844 212080 Page 7 of 12

Thame Senior Friendship Centre Inde endent Examiner's Re ort To the Trustees of Thame Senior Friendship Centre I report to the trustees on my examination of the accounts of Thame Senior Friendship Centre The Trusv st for the year ended 31 March 2024 that are set out on pages 9 to 11. Respective responslbilities of trustees and examiner As the charity's trustees you are responsible for the preparation of accounts in accordance wlth the requirements of the Charities Act 2011 ['The ACV'I. I report in respect of my examination of the Thame Senior Friendship accounts carried out under section 145 of the 2011 Act in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145{5}{b}. Basls of examlner's statement My examinatlon was carrled out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual Items or disclosures in the accounts and seeking explanations from you as trustees oncerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examlnerfs statement I have completed my examlnation. I can confirm that no material matters have come to my attention in accordance with the examination giving me cause to believe that any material respect. l. Accounting records were not kept in respect of the Trust required by section 130 of the Act; or 2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached. Keith Green FCA Reporting Accountant 18109/2024 Registered charity number 10399781 www.thameseniorfriendshipcentre.com [e-mail]101844 212080 Page 8 of 12

Thame Senior Friendship Centre Thame Senior Friendship Centre (Registered Charity Number: 1039978) Statement of Financial Activities for the ear ended 31 March 2024 Total Funds 2024 Total Funds 2023 Note Incomin Resources Subscriptions Grants Donation5 Income from Investments Total Incoming Resources 30,934 10,000 25,425 1,030 67,389 26,470 23,000 7,671 211 57,352 Resources Used Activities of the Charity Administration Expenses Total Resources Used 50.223 40,247 90,470 48,103 41,699 89,802 Net loutgolng resources) (23.0811 (32,450) Balance brought forward at l April 2024 121,735 154,185 Balances carrled forward at 31 March 2024 £98,654 £121,735 Registered charity number 10399781 www.thameseniorfriendshipcentre.com [e-mail]101844 212080 Page 9 of 12

Thame Senior Friendship Centre Thame Senior Friendship Centre (Registered Charity Number:1039978) Balance Sheet as at 31st March 2024 2024 2023 Minibus 5,942 7,922 Bank Deposit Account Current Account 86,368 9,942 102,252 113,813 121,735 Current Ilabilities 3,598 105,850 121,735 Funds Unrestricted Funds 98,654 121,735 £98,654 £121,735 The accounts were approved on [30th March] 2024 Keith Tattersfield FCA Treasurer Registered charity number 10399781 www.thameseniorfriendshipcentre.com [e-mail]101844 212080 Page 10 of 12

Thame Senior Friendship Centre Thame Senior Friendship Centre (Registered Charity Number: 1039978) for the year ended 31 March 2024 Notes to the Flnanclal Accounts I Constitution The Constitution of the Charity was adopted on 28 April 1994 and registered with The Charities Commission on 5th August 1994 as Thame & District Day Centre. The constitution was amended & name change adopted on 9 January 2020. The change of name to Thame Senior Friendship Centre was registered with the Charities Commission on 2nd June 2020 2 Accountlng Pollcles The accounts have been prepared on an accruals basis. 3 Incomlng Resources 2024 2023 Subscriptions Grant - Oxfordshire County Council Grant - Thame Town Council Government Coronavirus Fund/DWP "Kickstart" Donations Bank interest Total Incoming resources 30,934 26,470 13,000 10,000 10,000 25,425 1,030 £67,389 7,671 211 £57,352 4 Resources Used 2024 2023 Salaries Rent and food Transport Entertainment Stationery Sundries Covid (Infection Control) Depreciation 1,980 Insurance 3,254 Utilities 7,586 Professional Fees 562 Total resources used £90,470 Registered charity number 10399781 www.thameseniorfriendshipcentre.com [e-mail]101844 212080 40,247 27,492 4,916 4,050 280 103 41,699 26,655 7,529 3,100 620 1,318 2,608 1,876 3,835 562 £89,802 Page 11 of 12

Thame Senior Friendship Centre DECLARATION The trustees declare that they have approved the trustees, report above. Sl8ned on behalf of the charit￿5 trustees Slgnature: Full Name: Alison Champken-woods Posltlon: Chalr of Trustees Date: 26th September 2024 Registered charity number 10399781 www.thameseniorfriendshipcentre.com [e-mail]101844 212080 Page 12 of 12