2025-08-31-accounts

Pangbourne Valley Pre-School Trustees' Annual Report 2024-2025

Reference and Administration Details

Charity Name: Pangbourne Valley Pre-School Address: Kennedy Drive, Pangbourne, Berkshire RG8 7LB Telephone: [phone] Email: [e-mail] Ofsted Registration: 110733 Data Protection: PZ933890X Pre-School Learning Alliance Membership No: 7224 Registered Charity Number: 1039967

Charity trustees responsible for managing PVPG during and since the end of the financial

year:

The Annual General Meeting (AGM) was held on 19th November 2025.

• Samuel David Saunders – Chairperson

• Katherine Rose –Treasurer

• Bethany Hughes – Secretary

• Rachel Dwyer – Fundraising Officer

• Kate Eggleton – General Committee Member

• Helen Buckett – General Committee Member

• Jenny Kok (Rinaldi) – General Committee Member

• Emma Carney – General Committee Member – appointed 19[th] November

• Ioanna Konstantinidou – General Committee Member – appointed 19[th] November

• Maebh Booth – resigned 19[th] November

• Francesca Downey –resigned 19[th] November

Senior Staff Member: Emma Carney (Manager)

Structure Governance and Management

The Pre-School is "owned" by the families that use it. There are usually around 40 to 50 family members — the parents or guardians of all children who attend. Committee members are parent volunteers or staff and are elected annually at the Annual General Meeting.

Pangbourne Valley Pre-School operates under a standard Pre-School Learning Alliance constitution. The charity is run on a day-to-day basis by a team of staff, led by the Manager. While the Manager is directly responsible for organising the staff, the Committee is the legal employer and oversees responsibilities related to wages, job profiles, and contracts.

The recruitment of staff is conducted jointly by the Manager and the Management Committee. The Pre-School continues to operate within the staff-to-children ratios as set down by Ofsted, and our practice evolves in line with best practice and the needs of the children attending at any given time. The Pre-School operates from a purpose-built building on the grounds of Pangbourne Primary School.

Objectives and Activities

Our objective continues to be to enhance the development and education of children under statutory school age in a safe, inclusive, and nurturing environment. We provide childcare and early years education to children from the village and surrounding areas, with a particular focus on supporting families from disadvantaged backgrounds.

The Pre-School is funded through a combination of government funding — including entitlements for 2-, 3-, and 4-year-olds — and parent-paid fees. Historically, government funding for 2-year-olds targeted children most in need, and although access has now widened, our mission remains focused on supporting those families who benefit most from affordable, high-quality childcare.

To keep our services accessible, we do not charge for consumables, and we offer complete flexibility in how funded hours are used, allowing families to fully benefit from their entitlements. For those paying fees, we continue to work to keep costs as low as possible.

We offer local children aged 2 to 5 the opportunity to play, learn, and grow through a broad curriculum of planned and child-led activities. We operate term-time sessions Monday to Friday from 7:30am to 3:15pm, including a breakfast club which was trialled in 2023 and has continued successfully. We have also introduced Holiday Clubs during non-term time, which are proving to be a success. These sessions run for three hours.

As of April 2025 we are in the process of converting to a CIO. The charity for this has been registered and we will formally transfer assets to this new corporation at the end of the financial year of 2025/2026.

Achievements and Performance

Enrolments

Enrolment figures remained stable during the 2024-2025 financial year and mirrored the numbers for the previous year sustaining the growth from FY2324. The average hours per child also remained in line with the previous year.

Most of our children live within the RG8 postcode, with the remaining 15% travelling from RG7, RG30, and RG1. This reinforces our strong local identity while showing that our reputation continues to reach neighbouring areas.

Throughout the year, 2-year-olds consistently made up around one-third of our cohort, meaning that we lose two thirds of our children each September, as they move to primary school. In September get get a new co-hort and the numbers gradually increase throughout the year.

From September 2025, 2 years olds will be eligible for 30 hours. We predict this create an increase in average hours per 2 year old, and sessions will need to be carefully managed to ensure there is place for prospective children later in the year.

Staffing

Staffing remained strong during FY24/25. As of July 2025 we had 8 staff at pre-school.

Our staff continue to meet or exceed required ratios, and regular parent communication supports a high level of engagement. The Pre-School management team has done an excellent job of keeping staff motivated and supported during this period of operational change. They have shown great adaptability in managing the increasing proportion of funded 2-year-olds, while also balancing session capacity. Crucially, they have ensured that existing families are able to increase their hours seamlessly as their children become eligible for greater government funding at age three.

Financial Review Including Fundraising – FY24/25

In the financial year from 1st September 2024 to 31st August 2025, Pangbourne Valley PreSchool achieved a healthy surplus of £36,333 (up 38% year-on-year), with total income reaching £169,229 (up 24% yoy) and total expenditure amounting to £132,896 ( up 21% yoy), demonstrating continued financial growth aligned with rising service demand and increased government support.

A substantial portion of the income — £125,581— came through government funding administered via West Berkshire Council. This funding reflects the significant expansion in entitlement hours, particularly for 2- and 3-year-olds, and is an increase of 30% yoy. Fees from parents, including holiday clubs, contributed a further £22,650. This is a 19% drop yoy and reflects the shift in income source as more families qualify for full funding.

The Pre-School also received £12,655 in specific grants. Of this, £1714 came from the Co-op Community Fund to support our future building project, £1080 awarded by the Masons for garden equipment, £1700 was awarded as Early Inclusion Funding to provide one-to-one support for children with additional needs, £3400 was awarded for SEN support, £3860 came from EYPP (Early Years Pupil Premium) to support targeted interventions, and £900 was granted by West Berks to assist with the expansion of the 30 hours program.

Community support and grassroots contributions remained a key part of our funding mix, with £6,242 raised through a variety of fundraising activities. Other income sources totaling £1522 included registration fees, and income from toddler sessions in the village hall.

This careful balance of public funding, parent contributions, and community engagement allowed us to manage costs effectively while maintaining and even improving provision.

Expenditure

Total expenditure for the year was £132,896, a 21% rise from the previous year reflecting increased staffing costs, inflationary pressures, and strategic investment in resources. The largest proportion of this — as expected — was staff wages and NIC at £103,433, which rose by 20% to accommodate both national minimum wage increases and expanding staffing needs.

Other significant costs included £6,746 in building and garden depreciation, which remains consistent with previous years, and £3506 on equipment, toys and consumables.

Several categories — training, lighting and heating, insurance, IT and telephone — remained broadly static, reflecting continued tight operational control. There was no capital expenditure during the period, and depreciation of the building and garden continues on schedule.

Fundraising

Fundraising income increased by 42% to £6242, demonstrating renewed community energy and event participation. Highlights included:

JustGiving Campaign – £2441 Santa’s Grotto & Christmas Raffle – £1213 Village Fete – £595 Quiz night - £423 Pangbourne Club Children’s Event - £350 West Berkshire Lottery – £284 Children’s disco - £261

This renewed focus on events and donation platforms helps sustain our mission and lays a foundation for future capital fundraising goals.

Plans for the Future

Looking ahead to FY25/26, we are well positioned for sustaining current levels. We are full in most sessions and cannot increase capacity further. Costs continue to rise, but our tight operational controls ensure that we are able to maintain our excellent levels of service.

In the next year we will fully move to a CIO model, allowing the management to take on more control of the setting, and for the trustees to take an advisory role.

We continue to fundraise for a new building and with reserves now close to £200k we anticipate being able to move forward within the next couple of years.

Dedaration The trustees declare thatthey have approved thetrustee's report above. Signed on behalf of the ch3ritys trustees Full Narne Posltlen Date Slgnature Sam Saundor5 Chalr lu2b Full Name Position Date Signature Bethany H￿h*S SKretsry ol

PANGBOURNE VALLEY PRESCHOOL

Charity Registered Number - 1039967

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST AUGUST 2025

Page 1

PANGBOURNE VALLEY PRESCHOOL

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2025

	INDEX
Page
3	Statement of Financial Activities
4	Balance Sheet
5	Independent Examiners' Report

Page 2

PANGBOURNE VALLEY PRESCHOOL

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2025

Income Fees Grants Specific grants Donations Net fundraising Bank interest Other income Expenditure Wages and NIC Training Staff uniforms Membership and registrations Business rates & water Lighting and heating Cleaning Insurance Admin costs Sundry expenses Repairs and maintenance IT costs Equipment, toys and consumables Printing, postage and stationery Telephone and internet Advertising Building and garden depreciation Net Profit	£ £ 22,650 125,581 12,655 579 6,242 - 1,522 169,229 103,433 635 999 1,277 833 1,702 622 1,000 2,175 526 1,433 98 3,506 - 844 322 13,491 (132,896) 36,333 2025	£ £ 28,098 96,895 5,991 90 4,379 - 580 136,033 86,495 582 632 594 431 1,513 440 862 850 267 176 116 1,618 26 742 794 13,491 (109,629) 26,404 2024

Page 3

PANGBOURNE VALLEY PRESCHOOL

BALANCE SHEET AS AT 31ST AUGUST 2024

£ £ Tangible fixed assets Building at cost 42,000 Accumulated depreciation Note 1 (42,000) - Garden area and equipment at cost 53,964 Accumulated depreciation Note 1 (20,237) 33,727 Toys and equipment at cost 3,807 Accumulated depreciation Note 2 (3,807) - 33,727 Current assets Debtors 2,065 Bank 136,218 Petty cash 641 138,924 Current liabilities Creditors 2,044 Accruals - wages 16,951 18,995 Net current assets 119,929 Net assets 153,656 Reserves Unrestricted general fund brought forward 135,834 Surplus/(Deficit) for the year 36,333 172,167 Building re-instatement 1,550 173,717 20,061.18 - Note 1 Building and garden depreciated over the remaining term of the lease. Note 2 Toys and equipment depreciated at 25%. 2024

£ £ 42,000 (42,000) - 53,964 (6,746) 47,218 3,807 (3,807) - 47,218 1,284 91,923 122 93,329 744 12,551 13,295 80,034 127,252 109,430 26,404 135,834 1,550 137,384 2023

Page 4

| CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independ•nt Examin&r's R8POrt Report to the tNstees1 members of Pangbourne Val￿Y Preschool On ¥c¢ounts for th• y•ar ended 31 August 2025 Charity no lif anyl 1039967 Set outon pages 14 I report to the trustees on my examination of the account5 of tho above ¢harity l.the Trusfi for the year ended 3110812025. Responslblltles and bagig of report A8 the charity's trustees. you are responsible for ttte preparation of the accounts in at￿rdance wrth the requi￿rnents ol the Chariti88 Act 2011 (Yhe Act"). I report in resP8Ct of rny exarnination of th• Trust's ¥counts carried out under section 145 of the 2011 Act and in Carrying out rny exarnination. I have followed all the applicable Directions gwen by the Charity CotnmissK)n undei $8Ction 1451Sllbl of the Act. Indapèndent I have compkted my examination. I confirni that no matenal matters have axaminar'8 Statamont come lo my attention in tonnection wlth the examination which gives me ¢au$e to beliève that in. any material respect.. the accounting records were nol kept in a￿r￿ar￿ with 8ection 130 of the Charities Act". Dr the ac¢ounts did not accord with the accounting records.. or the a¢¢ounts did not coM￿Y wth the applicable requirement5 conceming the form and Content of accounts Set out in the Charrties IAc¢ounts and Reports) Regulations 2008 other than any requirement that the accoLtnts give a'ttue and fair. view which is nol a matter considered 28 part of an independent examination. I have no eoncems and have come across no other matters in connection wrth the examination to whi¢h attention 8houkY be drawn in thi5 report in order to enabl8 a proper understanding of the accounts to be reached Slgned.. Date: 2W0612026 Name.. Sarah Tram Relevant professional quallflratlonlsl or body lif anyl.. ICAEW Addrg8¥'. 33 Beech Road Purley on Thames, Reading RG88DR IER Oct 2018