## **Pangbourne Valley Pre-School Trustees' Annual Report 2024-2025**
## **Reference and Administration Details**
**Charity Name:** Pangbourne Valley Pre-School **Address:** Kennedy Drive, Pangbourne, Berkshire RG8 7LB **Telephone:** 0118 984 1661 **Email:** info@pangvalleypreschool.org **Ofsted Registration:** 110733 **Data Protection:** PZ933890X **Pre-School Learning Alliance Membership No:** 7224 **Registered Charity Number:** 1039967
## **Charity trustees responsible for managing PVPG during and since the end of the financial**
## **year:**
The Annual General Meeting (AGM) was held on 19th November 2025.
- Samuel David Saunders – Chairperson
- Katherine Rose –Treasurer
- Bethany Hughes – Secretary
- Rachel Dwyer – Fundraising Officer
- Kate Eggleton – General Committee Member
- Helen Buckett – General Committee Member
- Jenny Kok (Rinaldi) – General Committee Member
- Emma Carney – General Committee Member – appointed 19[th] November
- Ioanna Konstantinidou – General Committee Member – appointed 19[th] November
- Maebh Booth – resigned 19[th] November
- Francesca Downey –resigned 19[th] November
## **Senior Staff Member: Emma Carney (Manager)**
## **Structure Governance and Management**
The Pre-School is "owned" by the families that use it. There are usually around 40 to 50 family members — the parents or guardians of all children who attend. Committee members are parent volunteers or staff and are elected annually at the Annual General Meeting.
Pangbourne Valley Pre-School operates under a standard Pre-School Learning Alliance constitution. The charity is run on a day-to-day basis by a team of staff, led by the Manager. While the Manager is directly responsible for organising the staff, the Committee is the legal employer and oversees responsibilities related to wages, job profiles, and contracts.
The recruitment of staff is conducted jointly by the Manager and the Management Committee. The Pre-School continues to operate within the staff-to-children ratios as set down by Ofsted, and our practice evolves in line with best practice and the needs of the children attending at any given time. The Pre-School operates from a purpose-built building on the grounds of Pangbourne Primary School.
## **Objectives and Activities**
Our objective continues to be to enhance the development and education of children under statutory school age in a safe, inclusive, and nurturing environment. We provide childcare and early years education to children from the village and surrounding areas, with a particular focus on supporting families from disadvantaged backgrounds.
The Pre-School is funded through a combination of government funding — including entitlements for 2-, 3-, and 4-year-olds — and parent-paid fees. Historically, government funding for 2-year-olds targeted children most in need, and although access has now widened, our mission remains focused on supporting those families who benefit most from affordable, high-quality childcare.
To keep our services accessible, we do not charge for consumables, and we offer complete flexibility in how funded hours are used, allowing families to fully benefit from their entitlements. For those paying fees, we continue to work to keep costs as low as possible.
We offer local children aged 2 to 5 the opportunity to play, learn, and grow through a broad curriculum of planned and child-led activities. We operate term-time sessions Monday to Friday from 7:30am to 3:15pm, including a breakfast club which was trialled in 2023 and has continued successfully. We have also introduced Holiday Clubs during non-term time, which are proving to be a success. These sessions run for three hours.
As of April 2025 we are in the process of converting to a CIO. The charity for this has been registered and we will formally transfer assets to this new corporation at the end of the financial year of 2025/2026.
## **Achievements and Performance**
## **Enrolments**
Enrolment figures remained stable during the 2024-2025 financial year and mirrored the numbers for the previous year sustaining the growth from FY2324. The average hours per child also remained in line with the previous year.
Most of our children live within the RG8 postcode, with the remaining 15% travelling from RG7, RG30, and RG1. This reinforces our strong local identity while showing that our reputation continues to reach neighbouring areas.
Throughout the year, 2-year-olds consistently made up around one-third of our cohort, meaning that we lose two thirds of our children each September, as they move to primary school. In September get get a new co-hort and the numbers gradually increase throughout the year.
From September 2025, 2 years olds will be eligible for 30 hours. We predict this create an increase in average hours per 2 year old, and sessions will need to be carefully managed to ensure there is place for prospective children later in the year.
## **Staffing**
Staffing remained strong during FY24/25. As of July 2025 we had 8 staff at pre-school.
Our staff continue to meet or exceed required ratios, and regular parent communication supports a high level of engagement. The Pre-School management team has done an excellent job of keeping staff motivated and supported during this period of operational change. They have shown great adaptability in managing the increasing proportion of funded 2-year-olds, while also balancing session capacity. Crucially, they have ensured that existing families are able to increase their hours seamlessly as their children become eligible for greater government funding at age three.
## **Financial Review Including Fundraising – FY24/25**
In the financial year from 1st September 2024 to 31st August 2025, Pangbourne Valley PreSchool achieved a healthy surplus of **£36,333** (up 38% year-on-year), with total income reaching **£169,229** (up 24% yoy) and total expenditure amounting to **£132,896 (** up 21% yoy), demonstrating continued financial growth aligned with rising service demand and increased government support.
A substantial portion of the income — £125,581— came through government funding administered via West Berkshire Council. This funding reflects the significant expansion in entitlement hours, particularly for 2- and 3-year-olds, and is an increase of 30% yoy. Fees from parents, including holiday clubs, contributed a further £22,650. This is a 19% drop yoy and reflects the shift in income source as more families qualify for full funding.
The Pre-School also received £12,655 in specific grants. Of this, £1714 came from the Co-op Community Fund to support our future building project, £1080 awarded by the Masons for garden equipment, £1700 was awarded as Early Inclusion Funding to provide one-to-one support for children with additional needs, £3400 was awarded for SEN support, £3860 came from EYPP (Early Years Pupil Premium) to support targeted interventions, and £900 was granted by West Berks to assist with the expansion of the 30 hours program.
Community support and grassroots contributions remained a key part of our funding mix, with £6,242 raised through a variety of fundraising activities. Other income sources totaling £1522 included registration fees, and income from toddler sessions in the village hall.
This careful balance of public funding, parent contributions, and community engagement allowed us to manage costs effectively while maintaining and even improving provision.
## **Expenditure**
Total expenditure for the year was £132,896, a 21% rise from the previous year reflecting increased staffing costs, inflationary pressures, and strategic investment in resources. The largest proportion of this — as expected — was staff wages and NIC at £103,433, which rose by 20% to accommodate both national minimum wage increases and expanding staffing needs.
Other significant costs included £6,746 in building and garden depreciation, which remains consistent with previous years, and £3506 on equipment, toys and consumables.
Several categories — training, lighting and heating, insurance, IT and telephone — remained broadly static, reflecting continued tight operational control. There was no capital expenditure during the period, and depreciation of the building and garden continues on schedule.
## **Fundraising**
Fundraising income increased by 42% to £6242, demonstrating renewed community energy and event participation. Highlights included:
JustGiving Campaign – £2441 Santa’s Grotto & Christmas Raffle – £1213 Village Fete – £595 Quiz night - £423 Pangbourne Club Children’s Event - £350 West Berkshire Lottery – £284 Children’s disco - £261
This renewed focus on events and donation platforms helps sustain our mission and lays a foundation for future capital fundraising goals.
## **Plans for the Future**
Looking ahead to FY25/26, we are well positioned for sustaining current levels. We are full in most sessions and cannot increase capacity further. Costs continue to rise, but our tight operational controls ensure that we are able to maintain our excellent levels of service.
In the next year we will fully move to a CIO model, allowing the management to take on more control of the setting, and for the trustees to take an advisory role.
We continue to fundraise for a new building and with reserves now close to £200k we anticipate being able to move forward within the next couple of years.
Dedaration
The trustees declare thatthey have approved thetrustee's report above.
Signed on behalf of the ch3ritys trustees
Full Narne
Posltlen
Date
Slgnature
Sam Saundor5
Chalr
lu2b
Full Name
Position
Date
Signature
Bethany Hh*S
SKretsry
ol
## **PANGBOURNE VALLEY PRESCHOOL**
**Charity Registered Number - 1039967**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31ST AUGUST 2025**
Page 1
## **PANGBOURNE VALLEY PRESCHOOL**
## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2025**
||**INDEX**|
|---|---|
|**Page**||
|**3**|Statement of Financial Activities|
|**4**|Balance Sheet|
|**5**|Independent Examiners' Report|
Page 2
## **PANGBOURNE VALLEY PRESCHOOL**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2025**
|**Income**
Fees
Grants
Specific grants
Donations
Net fundraising
Bank interest
Other income
**Expenditure**
Wages and NIC
Training
Staff uniforms
Membership and registrations
Business rates & water
Lighting and heating
Cleaning
Insurance
Admin costs
Sundry expenses
Repairs and maintenance
IT costs
Equipment, toys and consumables
Printing, postage and stationery
Telephone and internet
Advertising
Building and garden depreciation
**Net Profit**|**£**
**£**
22,650
125,581
12,655
579
6,242
-
1,522
169,229
103,433
635
999
1,277
833
1,702
622
1,000
2,175
526
1,433
98
3,506
-
844
322
13,491
(132,896)
**36,333**
**2025**|**£**
**£**
28,098
96,895
5,991
90
4,379
-
580
136,033
86,495
582
632
594
431
1,513
440
862
850
267
176
116
1,618
26
742
794
13,491
(109,629)
**26,404**
**2024**|
|---|---|---|
Page 3
## **PANGBOURNE VALLEY PRESCHOOL**
## **BALANCE SHEET AS AT 31ST AUGUST 2024**
|**£**
**£**
**Tangible fixed assets**
Building at cost
42,000
Accumulated depreciation
Note 1
(42,000)
-
Garden area and equipment at cost
53,964
Accumulated depreciation
Note 1
(20,237)
33,727
Toys and equipment at cost
3,807
Accumulated depreciation
Note 2
(3,807)
-
33,727
**Current assets**
Debtors
2,065
Bank
136,218
Petty cash
641
138,924
**Current liabilities**
Creditors
2,044
Accruals - wages
16,951
18,995
**Net current assets**
119,929
**Net assets**
**153,656**
**Reserves**
Unrestricted general fund brought forward
135,834
Surplus/(Deficit) for the year
36,333
172,167
Building re-instatement
1,550
**173,717**
20,061.18
-
Note 1
Building and garden depreciated over the remaining term of the lease.
Note 2
Toys and equipment depreciated at 25%.
**2024**|**£**
**£**
42,000
(42,000)
-
53,964
(6,746)
47,218
3,807
(3,807)
-
47,218
1,284
91,923
122
93,329
744
12,551
13,295
80,034
**127,252**
109,430
26,404
135,834
1,550
**137,384**
**2023**|
|---|---|
Page 4
| CHARITY COMMISSION
FOR ENGLANO AND WALES
Independent examinerfs report on the
accounts
Section A
Independ•nt Examin&r's R8POrt
Report to the tNstees1
members of
Pangbourne ValY Preschool
On ¥c¢ounts for th• y•ar
ended
31 August 2025
Charity no
lif anyl
1039967
Set outon pages
14
I report to the trustees on my examination of the account5 of tho above
¢harity l.the Trusfi for the year ended 3110812025.
Responslblltles and
bagig of report
A8 the charity's trustees. you are responsible for ttte preparation of the
accounts in atrdance wrth the requirnents ol the Chariti88 Act 2011
(Yhe Act").
I report in resP8Ct of rny exarnination of th• Trust's ¥counts carried out
under section 145 of the 2011 Act and in Carrying out rny exarnination. I
have followed all the applicable Directions gwen by the Charity CotnmissK)n
undei $8Ction 1451Sllbl of the Act.
Indapèndent I have compkted my examination. I confirni that no matenal matters have
axaminar'8 Statamont come lo my attention in tonnection wlth the examination which gives me
¢au$e to beliève that in. any material respect..
the accounting records were nol kept in arar with 8ection 130
of the Charities Act". Dr
the ac¢ounts did not accord with the accounting records.. or
the a¢¢ounts did not coMY wth the applicable requirement5
conceming the form and Content of accounts Set out in the Charrties
IAc¢ounts and Reports) Regulations 2008 other than any requirement
that the accoLtnts give a'ttue and fair. view which is nol a matter
considered 28 part of an independent examination.
I have no eoncems and have come across no other matters in connection
wrth the examination to whi¢h attention 8houkY be drawn in thi5 report in
order to enabl8 a proper understanding of the accounts to be reached
Slgned..
Date:
2W0612026
Name..
Sarah Tram
Relevant professional
quallflratlonlsl or body
lif anyl..
ICAEW
Addrg8¥'.
33 Beech Road
Purley on Thames, Reading
RG88DR
IER
Oct 2018