Pangbourne Valley Pre-school Trustees’ Annual Report 2022-2023
Reference and Administration Details
Pangbourne Valley Pre-school (PVPS) Kennedy Drive, Pangbourne, Berkshire RG8 7LB Tel: 0118 984 1661 enquiries@pvpg.org.uk
Registered Charity number: 1039967
Charity trustees responsible for managing PVPG during and since the end of the financial year.
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Sam Saunders Chairperson – Appointed 28/11/2023
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Rachel Dwyer Vice Chairperson – Appointed 28/11/2023
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Maebh Booth Treasurer Katherine Rose Co-Treasurer – Appointed 28/11/2023 Bethany Hughes Secretary – Appointed 28/11/2023
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Alex Horn Fundraising Officer – Appointed 28/11/2023 Kate Eggleton General Committee Member – Appointed 28/11/2023 Francesca Downey General Committee Member Daryl Wardle General Committee Member Helen Buckett General Committee Member – Appointed 28/11/2023 Rebecca Farr General Committee Member – Appointed 28/11/2023 Jenny Kok Resigned 28/11/2023
Senior Staff member: Emma Carney (Manager)
Other information Ofsted Registration 110733 Data Protection PZ933890X
Pre-school Learning Alliance (Membership No 7224) The Fitzpatrick Building T. 020 7697 2500 188 York Way F. 020 7700 0319 London N7 9AD E. Info@pre-school.org.uk Note : The charity changed it’s name on 11[th] September 2023 to Pangbourne Valley Playgroup REF 5619143 CRM:0523031
Structure Governance and Management
The pre-school is “owned” by the families that use it. There are usually around 40 to 50 family members – the parents or guardians of all children who attend.
In 2023 the name of the organization changed from “Pangbourne Valley Playgroup” to “Pangbourne Valley Pre-school”. This name changed was to better reflect the provision provided, and we are updating our name in relevant places over the next number of months.
Pangbourne Valley Pre-school’s constitution is a standard Pre-school Learning Alliance preschool constitution.
Pangbourne Valley Pre-school is run on a day-to-day basis by a team of staff including the Manager. Whilst the Manager is directly responsible for organising the staff, the Committee is in fact the employer for staff. Responsibilities for wages, job profiles and contracts fall to the committee.
The Management Committee members and senior staff undertake the recruitment of the staff jointly.
Committee members act as trustees for the charity and are appointed annually at the Annual General Meeting held each Autumn term. The AGM this year was held on November 28[th] 2023. The majority of the committee are parent volunteers.
Pangbourne Valley Pre-school operates in a purpose-built building in the grounds of Pangbourne Primary schools.
Objectives and Activities
Our objective continues to be to enhance the development and education of children under statutory school age. We have always aimed to offer local children aged 2 to 5 the chance to play, learn and develop through a wide range of activities and social experiences in a safe and happy environment.
During term time Pangbourne Valley Pre-school provides sessions from 7.30am until 3.15pm Monday to Friday. This is an extension to previous hours and was trialed from January 2023 offering an ad-hoc breakfast club to parents who need extended hours. This is in its early days but is proving successful, allowing families who would otherwise leave playgroup to continue.
The sessions are funded by a combination of government grants and parent’s fees.
Achievements and Performance
Enrollments
In the 2022/2023 academic year, we saw a continuation of the 2021/2022 trend of 30ish families on the books in September, increasing through the year to 44 families by the end of the year. This trend has repeated in the 2023/2024 year, and we have a solid roster for September 2024. This is a strong indicator that the pre-school has adjusted to the needs of the village and surrounding areas, now attracting children within an 8 mile radius of the village.
Staffing
Emma Carney continues her role as Manager, having been promoted in July 2022. Emma has done a fantastic job and continues to push the playgroup forward. This is clearly seen in the Ofsted inspection that took place in March 2023, where the playgroup was awarded a “GOOD” result.
As of June 2024, we have 10 staff members, with 2 members of staff returning from maternity leave. With the nearby school closing their Foundation Stage 1 provision from September 2024, the pre-school is expecting a shift in attendance to cover the gap created by the closed service. Due to our flexibility using funding hours, we are anticipating an increased demand for places.
Our practice is constantly evolving in line with best practice and to reflect the children attending at any particular time. The pre-school continues to operate within the staff/children ratios as set down by Ofsted.
Regular parent/staff meetings continue as previously and offer an excellent chance for parents to be involved in their child’s early years care and development.
Our Staff pay has been continuing to rise alongside the national wage increase, while we have an increase in children this is sustainable, but keeping competitive salary alongside keeping costs down will continue to be a challenge in future years.
Financial Review Including Fundraising – see annual accounts
In the year from 1 September 2022 to 31 August 2023, the playgroup made a profit of £16,272 compared with a profit of £53,027 in 2021/2022. The profit in the previous year included a large amount of fundraising and grants for the garden project. In comparison to other years the profit of £16 is considerably larger where the averaged a profit was less than £1k. This profit will be put aside and contribute to the fundraising efforts for our new building that we want to install in the next few years.
Fees and Grant Income
Income from both fees and grants totalled £104,757, a decrease from £130,245 in 2021/2022.
As the bulk of this year’s income was specific to fees and funded places (in comparison to last year where a significant amount was grants towards a CAPEX project), this is showing that the pre-school’s shift in hours, flexibility in use of funded hours, and re-working of staff rotation is combining to make a healthy operating model.
As a comparison, income during covid impacted years such as 2020/2021 and 2019/2020 was £59,247 and £56,117 respectively. Income from 2018/2017 which was our highest income year in the last 10 years was £83,096.
In addition, the effort to reduce the cost of operating has meant that we’re able to take a much higher profit of the increased income.
We received £300 from the freemasons for our garden and £250 from the West Berks Council. We also received EYIF and EYPP funding which was used to provide 1/1 care for children purchase materials suited to their specific needs.
Fundraising Report
Fundraising in 2022/2023 raised a total of £1882, which was a decrease from £6,006 raised last year. After a herculean effort for fundraising in the last two years for the garden project, we eased off a little during 2022/2023 and expect to increase the fundraising effort in 2023/2024 as we move to raising funds for a new building.
The committee recognises that as our income has declined, and costs have increased, fundraising becomes ever more important for the charity and are being actively addressed by using new initiatives to raise much needed money for the charity.
The main fundraising events were:
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Christmas Raffle - £310
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Village Fete - £307
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Bridge Collection - £260
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West Berkshire Lottery - £241.50
Declaration The tTUStees declare thatthey have approved the trustee's report above. Signed on behalf ofthe charity's trustees Full Name Position Date Signature Sam Saunders Chair L) Full Name Position Date Signature Maebh Booth Treasurei ,12iJ rJ
PANGBOURNE VALLEY PRESCHOOL
Charity Registered Number - 1039967
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST AUGUST 2023
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PANGBOURNE VALLEY PRESCHOOL
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2023
| INDEX | |
|---|---|
| Page | |
| 3 | Statement of Financial Activities |
| 4 | Balance Sheet |
| 5 | Independent Examiners' Report |
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PANGBOURNE VALLEY PRESCHOOL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2023
| Income Fees Grants Specific grants CJRS grant Donations Net fundraising Bank interest Other income Expenditure Wages and NIC Training Staff uniforms Membership and registrations Milk and food Business rates & water Lighting and heating Cleaning Insurance Admin costs Sundry expenses Repairs and maintenance IT costs Equipment, toys and consumables Printing, postage and stationery Telephone and internet Advertising Building and garden depreciation Net Profit |
£ £ 33,342 67,331 2,044 - 78 1,882 - 80 104,757 71,364 674 - 272 - 1,047 1,809 455 790 642 213 1,736 138 1,801 70 656 72 6,746 (88,485) 16,272 2023 |
£ £ 35,808 47,128 41,115 - 98 6,006 - 90 130,245 66,877 725 296 1,070 - 58 272 - 836 1,575 288 405 3,358 226 916 - 817 43 (77,218) 53,027 2022 |
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PANGBOURNE VALLEY PRESCHOOL
BALANCE SHEET AS AT 31ST AUGUST 2023
| Tangible fixed assets Building at cost Accumulated depreciation Note 1 Garden area and equipment at cost Accumulated depreciation Note 1 Toys and equipment at cost Accumulated depreciation Note 2 Current assets Debtors Bank Petty cash Current liabilities Creditors Accruals - wages Net current assets Net assets Reserves Unrestricted general fund brought forward Surplus/(Deficit) for the year Building re-instatement |
£ £ 42,000 (42,000) - 53,964 (6,746) 47,218 3,807 (3,807) - 47,218 1,284 91,923 122 93,329 744 12,551 13,295 80,034 127,252 109,430 16,272 125,702 1,550 127,252 2023 |
£ £ 42,000 (42,000) - 53,964 - 53,964 3,807 (3,807) - 53,964 22,874 69,520 46 92,440 29,216 6,208 35,424 57,016 110,980 56,403 53,027 109,430 1,550 110,980 2022 |
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Note 1 Building and garden depreciated over the remaining term of the lease. Note 2 Toys and equipment depreciated at 25%.
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