## **Pangbourne Valley Pre-school Trustees’ Annual Report 2022-2023**
## **Reference and Administration Details**
Pangbourne Valley Pre-school (PVPS) Kennedy Drive, Pangbourne, Berkshire RG8 7LB Tel: 0118 984 1661 enquiries@pvpg.org.uk
## **Registered Charity number: 1039967**
**Charity trustees responsible for managing PVPG during and since the end of the financial year.**
- Sam Saunders Chairperson _**– Appointed 28/11/2023**_
- Rachel Dwyer Vice Chairperson _**– Appointed 28/11/2023**_
- Maebh Booth Treasurer Katherine Rose Co-Treasurer _**– Appointed 28/11/2023**_ Bethany Hughes Secretary _**– Appointed 28/11/2023**_
- Alex Horn Fundraising Officer _**– Appointed 28/11/2023**_ Kate Eggleton General Committee Member _**– Appointed 28/11/2023**_ Francesca Downey General Committee Member Daryl Wardle General Committee Member Helen Buckett General Committee Member _**– Appointed 28/11/2023**_ Rebecca Farr General Committee Member _**– Appointed 28/11/2023**_ Jenny Kok _**Resigned 28/11/2023**_
Senior Staff member: Emma Carney (Manager)
Other information Ofsted Registration 110733 Data Protection PZ933890X
Pre-school Learning Alliance (Membership No 7224) The Fitzpatrick Building T. 020 7697 2500 188 York Way F. 020 7700 0319 London N7 9AD E. Info@pre-school.org.uk Note : The charity changed it’s name on 11[th] September 2023 to Pangbourne Valley Playgroup REF 5619143 CRM:0523031
## **Structure Governance and Management**
The pre-school is “owned” by the families that use it. There are usually around 40 to 50 family members – the parents or guardians of all children who attend.
In 2023 the name of the organization changed from “Pangbourne Valley Playgroup” to “Pangbourne Valley Pre-school”. This name changed was to better reflect the provision provided, and we are updating our name in relevant places over the next number of months.
Pangbourne Valley Pre-school’s constitution is a standard Pre-school Learning Alliance preschool constitution.
Pangbourne Valley Pre-school is run on a day-to-day basis by a team of staff including the Manager. Whilst the Manager is directly responsible for organising the staff, the Committee is in fact the employer for staff. Responsibilities for wages, job profiles and contracts fall to the committee.
The Management Committee members and senior staff undertake the recruitment of the staff jointly.
Committee members act as trustees for the charity and are appointed annually at the Annual General Meeting held each Autumn term. The AGM this year was held on November 28[th] 2023. The majority of the committee are parent volunteers.
Pangbourne Valley Pre-school operates in a purpose-built building in the grounds of Pangbourne Primary schools.
## **Objectives and Activities**
Our objective continues to be to enhance the development and education of children under statutory school age. We have always aimed to offer local children aged 2 to 5 the chance to play, learn and develop through a wide range of activities and social experiences in a safe and happy environment.
During term time Pangbourne Valley Pre-school provides sessions from 7.30am until 3.15pm Monday to Friday. This is an extension to previous hours and was trialed from January 2023 offering an ad-hoc breakfast club to parents who need extended hours. This is in its early days but is proving successful, allowing families who would otherwise leave playgroup to continue.
The sessions are funded by a combination of government grants and parent’s fees.
## **Achievements and Performance**
## **Enrollments**
In the 2022/2023 academic year, we saw a continuation of the 2021/2022 trend of 30ish families on the books in September, increasing through the year to 44 families by the end of the year. This trend has repeated in the 2023/2024 year, and we have a solid roster for September 2024. This is a strong indicator that the pre-school has adjusted to the needs of the village and surrounding areas, now attracting children within an 8 mile radius of the village.
## **Staffing**
Emma Carney continues her role as Manager, having been promoted in July 2022. Emma has done a fantastic job and continues to push the playgroup forward. This is clearly seen in the Ofsted inspection that took place in March 2023, where the playgroup was awarded a “GOOD” result.
As of June 2024, we have 10 staff members, with 2 members of staff returning from maternity leave. With the nearby school closing their Foundation Stage 1 provision from September 2024, the pre-school is expecting a shift in attendance to cover the gap created by the closed service. Due to our flexibility using funding hours, we are anticipating an increased demand for places.
Our practice is constantly evolving in line with best practice and to reflect the children attending at any particular time. The pre-school continues to operate within the staff/children ratios as set down by Ofsted.
Regular parent/staff meetings continue as previously and offer an excellent chance for parents to be involved in their child’s early years care and development.
Our Staff pay has been continuing to rise alongside the national wage increase, while we have an increase in children this is sustainable, but keeping competitive salary alongside keeping costs down will continue to be a challenge in future years.
## **Financial Review Including Fundraising – see annual accounts**
In the year from 1 September 2022 to 31 August 2023, the playgroup made a profit of £16,272 compared with a profit of £53,027 in 2021/2022. The profit in the previous year included a large amount of fundraising and grants for the garden project. In comparison to other years the profit of £16 is considerably larger where the averaged a profit was less than £1k. This profit will be put aside and contribute to the fundraising efforts for our new building that we want to install in the next few years.
## **Fees and Grant Income**
Income from both fees and grants totalled £104,757, a decrease from £130,245 in 2021/2022.
As the bulk of this year’s income was specific to fees and funded places (in comparison to last year where a significant amount was grants towards a CAPEX project), this is showing that the pre-school’s shift in hours, flexibility in use of funded hours, and re-working of staff rotation is combining to make a healthy operating model.
As a comparison, income during covid impacted years such as 2020/2021 and 2019/2020 was £59,247 and £56,117 respectively. Income from 2018/2017 which was our highest income year in the last 10 years was £83,096.
In addition, the effort to reduce the cost of operating has meant that we’re able to take a much higher profit of the increased income.
We received £300 from the freemasons for our garden and £250 from the West Berks Council. We also received EYIF and EYPP funding which was used to provide 1/1 care for children purchase materials suited to their specific needs.
## **Fundraising Report**
Fundraising in 2022/2023 raised a total of £1882, which was a decrease from £6,006 raised last year. After a herculean effort for fundraising in the last two years for the garden project, we eased off a little during 2022/2023 and expect to increase the fundraising effort in 2023/2024 as we move to raising funds for a new building.
The committee recognises that as our income has declined, and costs have increased, fundraising becomes ever more important for the charity and are being actively addressed by using new initiatives to raise much needed money for the charity.
The main fundraising events were:
- Christmas Raffle - £310
- Village Fete - £307
- Bridge Collection - £260
- West Berkshire Lottery - £241.50
Declaration
The tTUStees declare thatthey have approved the trustee's report above.
Signed on behalf ofthe charity's trustees
Full Name
Position
Date
Signature
Sam Saunders
Chair
L)
Full Name
Position
Date
Signature
Maebh Booth
Treasurei
,12iJ
rJ
## **PANGBOURNE VALLEY PRESCHOOL**
**Charity Registered Number - 1039967**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31ST AUGUST 2023**
Page 1
## **PANGBOURNE VALLEY PRESCHOOL**
## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2023**
||**INDEX**|
|---|---|
|**Page**||
|**3**|Statement of Financial Activities|
|**4**|Balance Sheet|
|**5**|Independent Examiners' Report|
Page 2
## **PANGBOURNE VALLEY PRESCHOOL**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2023**
|**Income**
Fees
Grants
Specific grants
CJRS grant
Donations
Net fundraising
Bank interest
Other income
**Expenditure**
Wages and NIC
Training
Staff uniforms
Membership and registrations
Milk and food
Business rates & water
Lighting and heating
Cleaning
Insurance
Admin costs
Sundry expenses
Repairs and maintenance
IT costs
Equipment, toys and consumables
Printing, postage and stationery
Telephone and internet
Advertising
Building and garden depreciation
**Net Profit**|**£**
**£**
33,342
67,331
2,044
-
78
1,882
-
80
104,757
71,364
674
-
272
-
1,047
1,809
455
790
642
213
1,736
138
1,801
70
656
72
6,746
(88,485)
**16,272**
**2023**|**£**
**£**
35,808
47,128
41,115
-
98
6,006
-
90
130,245
66,877
725
296
1,070
-
58
272
-
836
1,575
288
405
3,358
226
916
-
817
43
(77,218)
**53,027**
**2022**|
|---|---|---|
Page 3
## **PANGBOURNE VALLEY PRESCHOOL**
## **BALANCE SHEET AS AT 31ST AUGUST 2023**
|**Tangible fixed assets**
Building at cost
Accumulated depreciation
Note 1
Garden area and equipment at cost
Accumulated depreciation
Note 1
Toys and equipment at cost
Accumulated depreciation
Note 2
**Current assets**
Debtors
Bank
Petty cash
**Current liabilities**
Creditors
Accruals - wages
**Net current assets**
**Net assets**
**Reserves**
Unrestricted general fund brought forward
Surplus/(Deficit) for the year
Building re-instatement|**£**
**£**
42,000
(42,000)
-
53,964
(6,746)
47,218
3,807
(3,807)
-
47,218
1,284
91,923
122
93,329
744
12,551
13,295
80,034
**127,252**
109,430
16,272
125,702
1,550
**127,252**
**2023**|**£**
**£**
42,000
(42,000)
-
53,964
-
53,964
3,807
(3,807)
-
53,964
22,874
69,520
46
92,440
29,216
6,208
35,424
57,016
**110,980**
56,403
53,027
109,430
1,550
**110,980**
**2022**|
|---|---|---|
Note 1 Building and garden depreciated over the remaining term of the lease. Note 2 Toys and equipment depreciated at 25%.
Page 4
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