Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charity name GROUP Other names the charity is known by 20TH GILLINGAM SCOUT GROUP Registered Charity number (if any) HQ registration number Charity's principal address 1 Dukes Meadow Dr, Hem stead, Gillin ham Postcode Names of the charity trustees who manage the charity (The58 will be wblished in the annual re[rt01 the charily and the Charity Register ifrepjrtirtg for a Regisl•red Charity wifft a chanty reoul&torl Trustee Name Office (if any) Dates acted if not for whole year Lee Barnard David Colwell Ro er Lovese er Vandersteen Jarnes Flowers Andrew Kevin Woods Sian Elizabeth Sim son Treasurer Chairman GSL Trust Trustee GSL GSL whole whole ear whole ear- Resi whole ear ointed- 19112124 ointed- 25109124 ointed- 25109124 ear ned 10 12 13 14 15 Names and addresses of advisers (optional information but encouraged as best practice) IThese will be published In the annual rert of Ihe charity) Type of advisor Name Address 1 LT700001 (3rd December 20181
Section B Structure, governance and management Description of the charity's trusts Type of goveming document The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Ass¢xiation. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. {e.g. trusl, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance wth the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about". The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees, of the Scout Group lch is an educational charity. As Charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for-. a) the induction and training of trustees- bl trustee, consideration of major risks and the systems and procedures to manage them The Committee consists of 3 independent representatives, Chair, Treasurer and Trustee member together with Ihe Group Scout Leader and other trustees and meets every 1 month. Members of the Executive Committee complete 'being a trustee in scouts, training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for.. The maintenance of Group property; The raising of funds and the administration of Group finance., The insurance of property and equipment; Group public occasions., Assisting in the recruitment of leaders and other adult support., Appointing any sub committees that may be required., Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 20181
Section B Structure, governance and management (continued) Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the GfOUP is exposed, these have been reviewed and systerns have been established to mitigate against them. The main areas of concern that have been identified are.. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist W7th these organisalions. The Group has sufficient buildings in place to mitigate against permanent loss. The group holds a £5000 contigency pot for replacement of equipment in the evenl of loss or damage. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there wou5d have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies or adequate to ensure that insurable risks are covered. 3 LT70000113rd December 2018)
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development. empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its governing document The Values of Scouting As Scouts we are guided by these values.. Integrity - We act wth integrity., we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference,. we co- operate wth others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects Structured leaming through the gaining of badges. Providing young people the opportunity to carry out new activites in new enviroments. Providing young people the opportunity to visit new places, such as campsites and museums. Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further statements, bthere relevant, about.. policy on grantmaking., contribution made by volunteers., policy on investments. NIA Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancernent of educalion and the advancement of citizenship or community development headin 4 LT700001 (3rd December 2018)
Section D Achievements and performance Summary of the main achievements of the charity during the year Combined group camp allowng all sections to interact with each other. Also allowng parents to take part in scouting activites and an opportunity to join the group. Increased fundraising after the end of COVID. Increased subscription due to increasing our numbers of young people. Section E Flnancial Review Brief statement of the charity's policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers thal the group should hold a sum equivalent to 6 months running costs. circa £3,500. (Held under 'General' catergory in the accounts) The Group held reserves of approximately £8,500 against this at year end. This is above the level required for operating expenses. However this can be explained by £5,000 being hed for replacement of equipment in the event of loss I damage. Quantify and explain any designations Details of any funds materially in deficit {circumstances plus steps to eliminate) NIA Further financial review details (optional information) You may choose to include additional information, where relevant, about.. the chanly's principal sources of funds (including any fundraising)., Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. 5 LT700001 (3rd December 20181
how expenditure has supported the key objectives of the charity,. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be thdrawn, before doing so the Group Executive considers the cash flow requirements. investment policy and objectives., Section F Other Optional Information Plans for future periods (details of any signif icanl activities planned to achieve them) We have planned future fund raising events to increase the available funds to purchase a new minibus which will reduce costs of future activites ere travel arrangments are required. Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signaturels) Full namels) David Colwell Position (eg Secretary, Chair) Chair Date 6 LT700001 (3rd December 2018)
20th Gillingham (Hempstead) Air Scout Group Receipts and Payments Account For the year 1 Aprfl 2024 To 31 March 2025 Receipts and payments 2024125 2023124 Unrestrfcted funds Unrestrlcted funds Rttelpts Donatlons, legacle5 and similar Income MemteTrhÉp 3ubscripiis Less.'Member5hip subscripb.ons pad (NaIKYVlAreaI[hstrRX) 10.464 10,844 5.819 5.766 memter5hip subsUw reta S,078 Donation5 5J10 170 sa0fM1nl kns Gift Atd Activilie5 and other •rOrne 7,718 9,629 Sub totsl Grants MainternaCe grant Other gTants Sub totsl Fundratsing {gr0s51 Shoeshine 738 quoes 1,774 601 478 Bwtfairs Christmas 2022 RaffleJ2023 Chnstm85 IwJhts 292 Summer Fete 2.890 2.566 Other fundrwsing actiwt 397 Sub total Investment Income Bank irrtere51 Building lety irrt Property Rent inc(Nne Other Investsnent income 8.661 Sub total 8.661 Total Gmss Income 34.373 Asset and investrnont sal•s, etc. Total recwpts 1 LTT00002-Gillingham
20th Gillingham (Hempstead) Air Scout Group Receipts and Payments Account For the year from 31 March 2025 1 Aprll 2024 To Payments 2024125 2023124 Unrestrlcled funds Unmtricted funds Payments Charitable Payments y¢th Kwrdmrne and ¥th"tieS 13.595 13.738 Adult suppyt aT¥J trainirvJ Water and 216 ElednE)ty aThJ Gas 3,582 Insurance Intem8t Repair5 and RereKdls 274 bank ch 81 Other expenses Admtn expenses 104 120 UnifoTm5 651 811 garden project Grwp event. irernt crf GSL CcL*iro gas 467 ag rKAes 231 700 adult unitom 81 Transfer offunds hehj fL¥ ex apilal Equirrnit. New swes elc Sundne5 743 631 1,150 Intemet 313 Hall de8niTrJ 1051 100 Subtotsl Fundraising exrenses 2024 summer fete coop coffee morning disco easy fundr3isifWJ Quizzes 569 shoe shine 175 xmas Ggrt4s Other frJTrJrw51 102 2,663
Sub total Totsl Gmss Expenditure Asset and Investment purchases, etc. Totsl payments Net of re¢eipts/(payments) Cash funds last year end Cash funds this year end 33,349 46,012 3 LT700002-Gillingham
Statement of assets and liabilities at the end of the year 31 March 2025 31 March 2024 Unrestrlcted funds Unrestricted funds Cash funds Bank cA£rrent account- HS8C 1.992 40.603.55 Bank Currenl acwrrt40 Op Bank dewsrt accoLrt-Co Op Sawngs CashlFloats 2.073 487.46 Totsl cash funds 46.012 41,091 Other monetary assets Tax daim Insurance d3im Sub total Investment assets Quoted investments Ofvr investmBllts. dth'l Sub total Non monetsry assets tor charitys own use Badge slctk Shop st(A* Other stock Land and buildings 168.6LXI 168.61)0 Motor vehides So)utsng equirn fimlwe Other 7,564 Sub totsl 174,273 191,000 Liabilities AcLounts not yet paid Expenses InCUrd but Tr)t snvc¥c£d Subscnptions not yet pa Loan - detsil Other Iiabtlst Sub totsl ies were approv on 16 Juty 2025 (the date of the meding that approved the accounts) a¥KI signed on their behalf by nature Pnnt Name Chair".David Colwell Treasurer.Lee Bamard 4 LT70CWJ02-Gillingham
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 20th Gillingham (Hempstead) Air Scout Group On accounts for the year ended 31$1 March 2025 Charlty no (if any) 1039910 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 3110312025 R08ponsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act"). I report in respect of my examination of the Trust's account8 carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Acl. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respecl. accounting records were nDt kept in accordance wlth section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's 8tatement I have no concems and have come across no other matters in connection with the exafflination to which attention should be drawn In order to enable a proper understanding of the accounts 10 be reached. Please delete the words in the brackets if they do not apply. Slgned: Dats: Name: Mrs L R Gurr, The Accounls Lady Relevant profe88lonal quallfiGatlon{s) or body Ilf any): ICAEW Address: 7 Southboume Grove Chatham Kent, ME5 8HX Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity aGGounls'. directions and guidance for examiners). IER October 2018
Give here brief details of any Items that the examiner wlshes to dlsclose. IER October 2018