Trustees, Annual Report
For the period
From (start date)
to end date
Section A
Reference and administration details
Charity name
GROUP
Other names the charity is known by
20TH GILLINGAM SCOUT GROUP
Registered Charity number (if any)
HQ registration number
Charity's principal address
1 Dukes Meadow Dr, Hem
stead, Gillin
ham
Postcode
Names of the charity trustees who manage the charity
(The58 will be wblished in the annual re[￿rt01 the charily and the Charity Register ifrepjrtirtg for a Regisl•red Charity wifft a chanty reoul&torl
Trustee Name
Office (if any)
Dates acted if not for
whole year
Lee Barnard
David Colwell
Ro
er Lovese
er Vandersteen
Jarnes Flowers
Andrew Kevin Woods
Sian Elizabeth Sim
son
Treasurer
Chairman
GSL
Trust
Trustee
GSL
GSL
whole
whole
ear
whole
ear- Resi
whole
ear
ointed- 19112124
ointed- 25109124
ointed- 25109124
ear
ned
10
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
IThese will be published In the annual re￿rt of Ihe charity)
Type of advisor
Name
Address
1 LT700001 (3rd December 20181

Section B
Structure, governance and management
Description of the charity's trusts
Type of goveming document
The Group's governing documents are those of the Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Ass¢xiation.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
{e.g. trusl, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance wth the Policy,
Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional
information, where relevant, about".
The Group is managed by the Group Executive Committee,
the members of which are the 'Charity Trustees, of the Scout
Group ￿lch is an educational charity. As Charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Policies and procedures adopted for-.
a) the induction and training of trustees-
bl trustee, consideration of major risks
and the systems and procedures to
manage them
The Committee consists of 3 independent representatives,
Chair, Treasurer and Trustee member together with Ihe Group
Scout Leader and other trustees and meets every 1 month.
Members of the Executive Committee complete 'being a
trustee in scouts, training within the first 5 months of joining
the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for..
The maintenance of Group property;
The raising of funds and the administration of Group finance.,
The insurance of property and equipment;
Group public occasions.,
Assisting in the recruitment of leaders and other adult support.,
Appointing any sub committees that may be required.,
Appointing Group Administrators and Advisors other than
those who are elected.
2 LT700001 (3rd December 20181

Section B
Structure, governance and management (continued)
Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the GfOUP is exposed, these have
been reviewed and systerns have been established to
mitigate against them. The main areas of concern that have
been identified are..
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist W7th these organisalions. The Group has
sufficient buildings in place to mitigate against permanent
loss. The group holds a £5000 contigency pot for replacement
of equipment in the evenl of loss or damage.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Committee
could raise the value of subscriptions to increase the income
to the group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there wou5d have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies or
adequate to ensure that insurable risks are covered.
3 LT70000113rd December 2018)

Section C
Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development.
empowering them to make a positive contribution to society.
Summary of the objects of the charity set
out in its governing document
The Values of Scouting
As Scouts we are guided by these values..
Integrity - We act wth integrity., we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which
we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference,. we co-
operate wth others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and..
enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual reflection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.
Summary of the main activities in
relation to these objects
Structured leaming through the gaining of badges.
Providing young people the opportunity to carry out new
activites in new enviroments.
Providing young people the opportunity to visit new places,
such as campsites and museums.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further
statements, bthere relevant, about..
policy on grantmaking.,
contribution made by volunteers.,
policy on investments.
NIA
Public benefit statement
The Group meets the Charity Commission's public benefit
criteria under both the advancernent of educalion and the
advancement of citizenship or community development
headin
4 LT700001 (3rd December 2018)

Section D
Achievements and performance
Summary of the main achievements of
the charity during the year
Combined group camp allowng all sections to interact with
each other. Also allowng parents to take part in scouting
activites and an opportunity to join the group.
Increased fundraising after the end of COVID.
Increased subscription due to increasing our numbers of
young people.
Section E
Flnancial Review
Brief statement of the charity's policy on
reserves
Reserves Policy
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers thal the group should hold a
sum equivalent to 6 months running costs. circa £3,500. (Held
under 'General' catergory in the accounts)
The Group held reserves of approximately £8,500 against this
at year end. This is above the level required for operating
expenses. However this can be explained by £5,000 being
hed for replacement of equipment in the event of loss I
damage.
Quantify and explain any designations
Details of any funds materially in deficit
{circumstances plus steps to eliminate)
NIA
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about..
the chanly's principal sources of funds
(including any fundraising).,
Investment Policy
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
5 LT700001 (3rd December 20181

how expenditure has supported the key
objectives of the charity,.
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
thdrawn, before doing so the Group Executive considers the
cash flow requirements.
investment policy and objectives.,
Section F
Other Optional Information
Plans for future periods (details of any
signif icanl activities planned to achieve
them)
We have planned future fund raising events to increase the
available funds to purchase a new minibus which will reduce
costs of future activites ￿ere travel arrangments are
required.
Section G
Declaration
The trustees declare that they have approved the trustees, report above
Signed on behalf of the charity's trustees
Signaturels)
Full namels)
David Colwell
Position (eg Secretary, Chair)
Chair
Date
6 LT700001 (3rd December 2018)

20th Gillingham (Hempstead) Air Scout Group
Receipts and Payments Account
For the year
1 Aprfl 2024
To
31 March 2025
Receipts and payments
2024125
2023124
Unrestrfcted funds
Unrestrlcted funds
Rttelpts
Donatlons, legacle5 and similar Income
MemteTrhÉp 3ubscripii￿s
Less.'Member5hip subscripb.ons pad ￿ (NaIKY￿V￿￿lAreaI[hstrRX)
10.464
10,844
5.819
5.766
memter5hip subsUw￿ ret￿￿a
S,078
Donation5
5J10
170
sa￿0fM1nl kns
Gift Atd
Activilie5 and other •r￿Orne
7,718
9,629
Sub totsl
Grants
Mainter￿naCe grant
Other gTants
Sub totsl
Fundratsing {gr0s51
Shoeshine
738
quoes
1,774
601
478
Bwtfairs
Christmas 2022 RaffleJ2023 Chnstm85 IwJhts
292
Summer Fete
2.890
2.566
Other fundrwsing actiwt
397
Sub total
Investment Income
Bank irrtere51
Building ￿lety irrt
Property Rent inc(Nne
Other Investsnent income
8.661
Sub total
8.661
Total Gmss Income
34.373
Asset and investrnont sal•s, etc.
Total recwpts
1 LTT00002-Gillingham

20th Gillingham (Hempstead) Air Scout Group
Receipts and Payments Account
For the year
from
31 March 2025
1 Aprll 2024
To
Payments
2024125
2023124
Unrestrlcled funds
Unmtricted funds
Payments
Charitable Payments
y¢￿th Kwrdmrne and ¥th"￿tieS
13.595
13.738
Adult suppyt aT¥J trainirvJ
Water and
216
ElednE)ty aThJ Gas
3,582
Insurance
Intem8t
Repair5 and RereKdls
274
bank ch
81
Other expenses
Admtn expenses
104
120
UnifoTm5
651
811
garden project
Grwp event. ￿irern￿t crf GSL
CcL*iro gas
467
ag rKAes
231
700
adult unitom
81
Transfer offunds hehj fL¥ ex￿
apilal Equirrnit. New swes elc
Sundne5
743
631
1,150
Intemet
313
Hall de8niTrJ
1051
100
Subtotsl
Fundraising exrenses
2024 summer fete
coop
coffee morning
disco
easy fundr3isifWJ
Quizzes
569
shoe shine
175
xmas Ggrt4s
Other frJTrJrw51
102
2,663

Sub total
Totsl Gmss Expenditure
Asset and Investment purchases, etc.
Totsl payments
Net of re¢eipts/(payments)
Cash funds last year end
Cash funds this year end
33,349
46,012
3 LT700002-Gillingham

Statement of assets and liabilities at the end of the year
31 March 2025
31 March 2024
Unrestrlcted funds
Unrestricted funds
Cash funds
Bank cA£rrent account- HS8C
1.992
40.603.55
Bank Currenl acwrrt40 Op
Bank dewsrt accoLrt-Co Op Sawngs
CashlFloats
2.073
487.46
Totsl cash funds
46.012
41,091
Other monetary assets
Tax daim
Insurance d3im
Sub total
Investment assets
Quoted investments
Ofvr investmBllts. dth'l
Sub total
Non monetsry assets tor charitys own use
Badge slctk
Shop st(A*
Other stock
Land and buildings
168.6LXI
168.61)0
Motor vehides
So)utsng equirn fimlwe
Other
7,564
Sub totsl
174,273
191,000
Liabilities
AcLounts not yet paid
Expenses InCUr￿d but Tr)t snvc¥c£d
Subscnptions not yet pa
Loan - detsil
Other Iiabtlst
Sub totsl
ies were approv
on 16 Juty 2025 (the date of the meding that approved the accounts) a¥KI signed on their behalf by
nature
Pnnt Name
Chair".David Colwell
Treasurer.Lee Bamard
4 LT70CWJ02-Gillingham

CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
20th Gillingham (Hempstead) Air Scout Group
On accounts for the year
ended
31$1 March 2025
Charlty no
(if any)
1039910
Set out on pages
1and2
I report to the trustees on my examination of the accounts of the above
charity ("the Trust.) for the year ended 3110312025
R08ponsibilities and As the charity trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ('Ihe Act").
I report in respect of my examination of the Trust's account8 carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Acl.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respecl.
accounting records were nDt kept in accordance wlth section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's 8tatement
I have no concems and have come across no other matters in connection
with the exafflination to which attention should be drawn In order to enable a
proper understanding of the accounts 10 be reached.
Please delete the words in the brackets if they do not apply.
Slgned:
Dats:
Name:
Mrs L R Gurr, The Accounls Lady
Relevant profe88lonal
quallfiGatlon{s) or body
Ilf any):
ICAEW
Address:
7 Southboume Grove
Chatham
Kent, ME5 8HX
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concem (see CC32,
Independent examination of charity aGGounls'. directions and guidance for
examiners).
IER
October 2018

Give here brief details of
any Items that the
examiner wlshes to
dlsclose.
IER
October 2018