Trustees, Annual Report For the period From (stsrt date) to end date Section A Reference and administration details Charity name GROUP other names the charity is known by 20TH GILLINGAM SCOUT GROUP Registered charity number (if any) HQ registration number Charity's principal address 1 Dukes Meadow Dr, Hem stead, Gillin ham Postcode Names of the charity trustees who manage the charity fThese will be published in the ennual report olthe chanly end the Charity Register Ilr8p)rtlng for8 Reglstered Chenty with e charity reguletorl Trust88 Name Office (If any) Dates acted Sf not for whole year Lee Barnard David Colwell Ro er Lovese Ro er Vandersteen James Flower Andrew Kevin Woods Sian Elizabeth Simpson Treasurer Chairman GSL Trustee Trustee Trustee Trustee whole whole ear whole ear- Resi whole ear ointed- 19112124 ointed- 25109124 ointed- 25109124 ear ned 10 12 13 14 15 Names and addresses of advisers (optional information but encouraged as best practice) (Thes8 will be published in the annual tEport orthe charfty) Type o advisor Name Address 1 LT700001 (3rd December 2018)
Section B Structure, governance and management Description of the charity's trusts Type of governing document The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. {e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You nay choose to include additional information, where relevant, about.. The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: al the induction and training of trustees., b} trustee, consideration of major risks and the systems and procedures to manage them The Committee consists of 3 independent representatives, Chair, Treasurer and TrLJStee member together with the Group Scout Leader and other trustees and meets every 1 month. Members of the Executive Committee complete 'being a trustee in scouts, training within the first 5 months of Joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for.. The maintenance of Group propety., The raising of funds and the administration of Group finance., The insurance of propety and equipment., Group public occasions., Assisting in the recruitment of leaders and other adult support., Appointing any sub committees that may be required., Appointing Group Administrators and Advisors other than those who are elected. 2 LT70000113rd December 2018}
Section B Structure, governance and management Icontinuedl Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are.. Damage to the building, propety and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings in place to mitigate against permanent loss. The group holds a £5000 contigency pot for replacement of equipment in the event of loss or damage. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies or adequate to ensure that insurable risks are covered. 3 LT700001 (3rd December 2018}
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its governing document The Values of Scouting As Scouts we are guided by these values.. Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference,. we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects Structured learning through the gaining of badges. Providing young people the opportunity to carry out new activites in new enviroments. Providing young people the opportunity to visit new places, such as campsites and museums. Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further statements, where relevant, about.. policy on grantmaking., contribution made by volunteers., policy on investments. NIA 4 LT700001 {3rd December 2018)
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin Section D Achievements and performance Summary of the main achievements of the charity during the year Combined group camp allowing all sections to interact with each other. Also allowing parents to take part in scouting activites and an opportunity to Join the group. Increased fundraising after the end of COVID. Increased subscription due to increasing our numbers of young people. Section E Financial Review 8rief statement of the charity's policy on reserves Reserves Policy The Group's policy on reseNes is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £3,500. (Held under'General' catergory in the accounts) The Group held reserves of approximately £8,500 against this at year end. This is above the level required for operating expenses. However this can be explained by £5,000 being hed for replacement of equipment in the event of loss I damage. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) NIA Further financial review details (optional information} 5 LT700001 (3rd December 2018)
You may choose to include additional information, where relevant, about. the charity's principal sources of funds (including any fundraisingl., Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment SeNice. how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. investment policy and objectives., Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) We have planned future fund raising events to increase the available funds to purchase a new minibus which will reduce costs of future activites where travel arrangments are required. Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s) Full name(s) Dave Colwell Position (eg Secretary, Chair) Chair Date 6 LT700001 {3rd December 2018)
20th Gillingham (Hempstead) Air Scout Group Receipts and Payments Account
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Year start date Year end date
For the year
1 April 2023 To 31 March 2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 10,844 10,307
Less:Membership subscriptions paid on (National/County/Area/District) - 5,766 - 5,777
Net membership subscriptions retained 5,078 4,531
Donations
170 1,245
Sale of Mini -bus
- 3,500
Gift Aid
940 2,249
Activities and other income
9,629 7,987
Sub total 15,816 19,510
Grants
Maintenenace grant - -
Other grants - -
Sub total - -
Fundraising (gross)
Shoeshine Nov
983 621
Co operative community fund 3,043 1,287
quizes 1,774
Coffee mornings 478 295
Bootfairs
409 -
Christmas 2022 Raffle/2023 Christmas lights 292 268
Summer Fete
2,566 2,327
Other fundraising activities
350 849
Sub total 9,895 5,647
Investment income
Bank interest
0 -
Building Society interest - -
The Scout Association Short Term Investment Service
Property Rent income 8,661 7,308
Other investment income
- -
Sub total 8,661 7,308
Total Gross Income 34,373 32,466
Asset and investment sales, etc. - -
Total receipts 34,373 32,466
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1 LT700002-Gillingham
20th Gillingham (Hempstead) Air Scout Group Receipts and Payments Account
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Year start date Year end date
For the year
1 April 2023 To 31 March 2024
from
Payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities 13,738 12,336
Adult support and training
Water and Sewerage 216 198
Electricity and Gas 4,234 4,022
Insurance
986 1,037
Repairs and Renewals 274 5,660
bank charges 81 102
Other expenses
Admin expenses 120 96
Materials and equipment 591
Uniforms
337
Other expenses 811 540
Capital Equipment 1,150 329
Sundries
206 664
Hall cleaning 2,051 1,968
Donations
100 -
Sub total 23,967 27,879
Fundraising expenses -
Fund Raising- exp Christmas 2022 Raffle 61
Fund Raising- exp-shoe shine dec 2022 181
Fund Raising- exp summer fete 2022 713
Fund Raising- exp 100 clubs
Fund Raising- exp-cofee morning expenses 206
- -
Other fundraising costs 2,663 274
Sub total 2,663 1,435
Total Gross Expenditure 26,631 29,314
Asset and investment purchases, etc. - -
Total payments 26,631 29,314
Net of receipts/(payments) 7,742 3,151
Cash funds last year end 33,349 30,198
Cash funds this year end 41,091 33,349
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2 LT700002-Gillingham
Statement of assets and liabilities at the end of the year
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31 March 2024 31 March 2023
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account
40,604 32,971.88
Bank deposit account - 0.00
Building society account - 0.00
The Scout Association Short Term Investment Service
- 13.58
Cash/Floats
487 363.24
Total cash funds 41,091 33,349
Other monetary assets
Tax claim
- -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings 168,600 168,600
Motor vehicles -
Scouting equipment, furniture etc 7,564 22,400
Other - -
Sub total 176,164 191,000
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - -
Sub total - -
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The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 26 September 2024 (the date of the meeting that approved the accounts) and signed on their behalf by
Signature
Print Name
Treasurer
Chair
3 LT700002-Gillingham
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 20th Gillingham (Hempstead) Air Scout Group On accounts for the year ended 31st March 2024 Charity no (if any) 1039910 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312024 Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. l confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting record8 Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name.. Mrs L R Gurr, The Accounts Lady Relevant professlonal qualification(s) or body (if any): ICAEW Address.. 7 Southbourne Grove Chatham Kent, ME5 8HX Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018
Give here brief detsils of any items that the examiner wlshes to disclose. IER October 2018