Trustees, Annual Report
For the period
From (stsrt date)
to end date
Section A
Reference and administration details
Charity name
GROUP
other names the charity is known by
20TH GILLINGAM SCOUT GROUP
Registered charity number (if any)
HQ registration number
Charity's principal address
1 Dukes Meadow Dr, Hem
stead, Gillin
ham
Postcode
Names of the charity trustees who manage the charity
fThese will be published in the ennual report olthe chanly end the Charity Register Ilr8p)rtlng for8 Reglstered Chenty with e charity reguletorl
Trust88 Name
Office (If any)
Dates acted Sf not for
whole year
Lee Barnard
David Colwell
Ro
er Lovese
Ro
er Vandersteen
James Flower
Andrew Kevin Woods
Sian Elizabeth Simpson
Treasurer
Chairman
GSL
Trustee
Trustee
Trustee
Trustee
whole
whole
ear
whole
ear- Resi
whole
ear
ointed- 19112124
ointed- 25109124
ointed- 25109124
ear
ned
10
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
(Thes8 will be published in the annual tEport orthe charfty)
Type o
advisor
Name
Address
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
Description of the charity's trusts
Type of governing document
The Group's governing documents are those of the Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
{e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You nay choose to include additional
information, where relevant, about..
The Group is managed by the Group Executive Committee,
the members of which are the 'Charity Trustees, of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Policies and procedures adopted for:
al the induction and training of trustees.,
b} trustee, consideration of major risks
and the systems and procedures to
manage them
The Committee consists of 3 independent representatives,
Chair, Treasurer and TrLJStee member together with the Group
Scout Leader and other trustees and meets every 1 month.
Members of the Executive Committee complete 'being a
trustee in scouts, training within the first 5 months of Joining
the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for..
The maintenance of Group propety.,
The raising of funds and the administration of Group finance.,
The insurance of propety and equipment.,
Group public occasions.,
Assisting in the recruitment of leaders and other adult support.,
Appointing any sub committees that may be required.,
Appointing Group Administrators and Advisors other than
those who are elected.
2 LT70000113rd December 2018}
Section B
Structure, governance and management Icontinuedl
Risk and Internal Control
The Group Executive Committee has identified the major risks
to which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are..
Damage to the building, propety and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings in place to mitigate against permanent
loss. The group holds a £5000 contigency pot for replacement
of equipment in the event of loss or damage.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Committee
could raise the value of subscriptions to increase the income
to the group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the
complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies or
adequate to ensure that insurable risks are covered.
3 LT700001 (3rd December 2018}
Section C
Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
Summary of the objects of the charity set
out in its governing document
The Values of Scouting
As Scouts we are guided by these values..
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect- We have self-respect and respect for others.
Care - We support others and take care of the world in which
we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference,. we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and..
enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual reflection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.
Summary of the main activities in relation
to these objects
Structured learning through the gaining of badges.
Providing young people the opportunity to carry out new
activites in new enviroments.
Providing young people the opportunity to visit new places,
such as campsites and museums.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further
statements, where relevant, about..
policy on grantmaking.,
contribution made by volunteers.,
policy on investments.
NIA
4 LT700001 {3rd December 2018)
Public benefit statement
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headin
Section D
Achievements and performance
Summary of the main achievements of
the charity during the year
Combined group camp allowing all sections to interact with
each other. Also allowing parents to take part in scouting
activites and an opportunity to Join the group.
Increased fundraising after the end of COVID.
Increased subscription due to increasing our numbers of
young people.
Section E
Financial Review
8rief statement of the charity's policy on
reserves
Reserves Policy
The Group's policy on reseNes is to hold sufficient resources
to continue the charitable activities of the group should income
and fundraising activities fall short. The Group Executive
Committee considers that the group should hold a sum
equivalent to 6 months running costs, circa £3,500. (Held
under'General' catergory in the accounts)
The Group held reserves of approximately £8,500 against this
at year end. This is above the level required for operating
expenses. However this can be explained by £5,000 being
hed for replacement of equipment in the event of loss I
damage.
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
NIA
Further financial review details (optional information}
5 LT700001 (3rd December 2018)
You may choose to include additional
information, where relevant, about.
the charity's principal sources of funds
(including any fundraisingl.,
Investment Policy
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks
or building societies or The Scout Association's Short Term
Investment SeNice.
how expenditure has supported the key
objectives of the charity;
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be
withdrawn, before doing so the Group Executive considers the
cash flow requirements.
investment policy and objectives.,
Section F
Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
We have planned future fund raising events to increase the
available funds to purchase a new minibus which will reduce
costs of future activites where travel arrangments are
required.
Section G
Declaration
The trustees declare that they have approved the trustees, report above
Signed on behalf of the charity's trustees
Signature(s)
Full name(s)
Dave Colwell
Position (eg Secretary, Chair)
Chair
Date
6 LT700001 {3rd December 2018)
## **20th Gillingham (Hempstead) Air Scout Group Receipts and Payments Account**
**----- Start of picture text -----**
Year start date Year end date
For the year
1 April 2023 To 31 March 2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 10,844 10,307
Less:Membership subscriptions paid on (National/County/Area/District) - 5,766 - 5,777
Net membership subscriptions retained 5,078 4,531
Donations
170 1,245
Sale of Mini -bus
- 3,500
Gift Aid
940 2,249
Activities and other income
9,629 7,987
Sub total 15,816 19,510
Grants
Maintenenace grant - -
Other grants - -
Sub total - -
Fundraising (gross)
Shoeshine Nov
983 621
Co operative community fund 3,043 1,287
quizes 1,774
Coffee mornings 478 295
Bootfairs
409 -
Christmas 2022 Raffle/2023 Christmas lights 292 268
Summer Fete
2,566 2,327
Other fundraising activities
350 849
Sub total 9,895 5,647
Investment income
Bank interest
0 -
Building Society interest - -
The Scout Association Short Term Investment Service
Property Rent income 8,661 7,308
Other investment income
- -
Sub total 8,661 7,308
Total Gross Income 34,373 32,466
Asset and investment sales, etc. - -
Total receipts 34,373 32,466
**----- End of picture text -----**
1 LT700002-Gillingham
## **20th Gillingham (Hempstead) Air Scout Group Receipts and Payments Account**
**----- Start of picture text -----**
Year start date Year end date
For the year
1 April 2023 To 31 March 2024
from
Payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities 13,738 12,336
Adult support and training
Water and Sewerage 216 198
Electricity and Gas 4,234 4,022
Insurance
986 1,037
Repairs and Renewals 274 5,660
bank charges 81 102
Other expenses
Admin expenses 120 96
Materials and equipment 591
Uniforms
337
Other expenses 811 540
Capital Equipment 1,150 329
Sundries
206 664
Hall cleaning 2,051 1,968
Donations
100 -
Sub total 23,967 27,879
Fundraising expenses -
Fund Raising- exp Christmas 2022 Raffle 61
Fund Raising- exp-shoe shine dec 2022 181
Fund Raising- exp summer fete 2022 713
Fund Raising- exp 100 clubs
Fund Raising- exp-cofee morning expenses 206
- -
Other fundraising costs 2,663 274
Sub total 2,663 1,435
Total Gross Expenditure 26,631 29,314
Asset and investment purchases, etc. - -
Total payments 26,631 29,314
Net of receipts/(payments) 7,742 3,151
Cash funds last year end 33,349 30,198
Cash funds this year end 41,091 33,349
**----- End of picture text -----**
2 LT700002-Gillingham
## **Statement of assets and liabilities at the end of the year**
**----- Start of picture text -----**
31 March 2024 31 March 2023
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account
40,604 32,971.88
Bank deposit account - 0.00
Building society account - 0.00
The Scout Association Short Term Investment Service
- 13.58
Cash/Floats
487 363.24
Total cash funds 41,091 33,349
Other monetary assets
Tax claim
- -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings 168,600 168,600
Motor vehicles -
Scouting equipment, furniture etc 7,564 22,400
Other - -
Sub total 176,164 191,000
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - -
Sub total - -
**----- End of picture text -----**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 26 September 2024 (the date of the meeting that approved the accounts) and signed on their behalf by**
Signature
Print Name
Treasurer
Chair
3 LT700002-Gillingham
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
20th Gillingham (Hempstead) Air Scout Group
On accounts for the year
ended
31st March 2024
Charity no
(if any)
1039910
Set out on pages
1and2
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 3110312024
Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act")
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. l confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting record8
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
Name..
Mrs L R Gurr, The Accounts Lady
Relevant professlonal
qualification(s) or body
(if any):
ICAEW
Address..
7 Southbourne Grove
Chatham
Kent, ME5 8HX
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
IER
October 2018
Give here brief detsils of
any items that the
examiner wlshes to
disclose.
IER
October 2018