Sheffield Don District Trustee Board Annual General Meeting MINUTES scouts AQK “> ~~Oo~~ Date: 24/09/25 Time: 19:30 Venue: CHAIR: Ed Buttimer (in place 105[th] HQ of Steve Clayton) Trustee Andrew Walker Janette Mellor Sylvia West David Bristow Attendees: Treasurer DLV Programme LV D of E LV William Ed Buttimer Will Hancock Peter Blakemore Karen Gelsthorpe Hancock 14 – 25 LV
With members of the Scout Association present
| AGENDA | |
|---|---|
| No. | DISCUSSION POINTS: |
| 1. | Welcome |
| 2. | Apologies for absence |
| 3. | Chair Report |
| 4. | Governance Topics |
| 5. | Review of the previous year |
| 6. | Making Appointments |
| 7. | Vote of Thanks – Chairman |
| Closing Reflection |
-
ITEM ACTION 1. Welcome and house keeping by Ed Buttimer for and on behalf of Steve Clayton. Thanks to 105[th] & team from the 105[th] for the use of their HQ and equipment.
-
2. Apologies for absence Received from several members of the Scout Council Trustee members 1
Steve Clayton, Matt Hardman 3. Govenance Topics The minutes were provided via email before the meeting. Accepted and approved by the trustee board. Carried unanimously. Adopt the constitution from POR as prepared last year – 5C Accepted and approved by the trustee board. Carried unanimously. Approve the financial year for the trustee board.01/04/25 – 31/03/2026 Agree the number of trustees as quoted in the constitution – minimum of 5 – maximum of 12. Proposed by Ed Buttimer Seconded by Robert Thurlby & John Mellor Agree the quorum for trustee meetings – set at 5 people Proposed by Trustee Board Seconded by Jonathon Downend Agree the quorum for the 14 – 25 years sub-committee at 4 people Proposed by Ed Buttimer Seconded by Peter Blakemore Accepted and approved by the Scout Council Approved by Sylvia West
4. Chair Report Ed Buttimer read out the report from Steve Clayton – Chair of Sheffield Don District Trustee Board. See other sheet..
5. Review of the previous Year
Reports read out by: Lead Volunteer
Squirrels
Beavers
Cubs
Explorer Scouts Young Leaders Duke of edinburgh Development
Hazelshawspringwood
Copies of which can be found attached.
Financial Report by Treasurer
Financial Accounts were accepted and approved by the Scout Council.
6. Making Appointments
Janette informed the Scout Council that Steve Clayton had agreed to be District Chair for another year. This was accepted and approved by the Scout Council.
2
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Andrew walker has agreed to stand as Treasurer for another
year.
This was accepted and approved by the Scout Council.
Steve Culmer has agreed to be the Scrutineer for next years
accounts
This was accepted and approved by the Scout Council.
7. Awards
Janette presented our ‘Thank You’ awards to individuals that
had been nominated by Groups within the District. Some of
these volunteers were youth facing and others were non
youth facing.
Janette also presented a service award to Alice Marsden.
8. AOB
Sylvia told the Scout Council about several forthcoming events:
County ball – Friday 21 [st] November 2025 at Holiday Inn, Barnsley.
Christmas at Hesley – a new event for Squirrels, Rainbows,
Beavers, Brownies and Cubs to be held on Saturday 6 [th] December
at Hesley Wood.
Fun camp at Hesley Wood – back in 2026. 15 [th] – 17 [th] may for
Squirrels, Beavers and Cubs.
Bookings go live on 6 [th] October
Hesfest at Hesley Wood – back for 2026 for Scouts and Explorers.
26 [th] – 28 [th] June.
Bookings go live on 6 [th] October
Don District St George’s Day Camp – 24 [th] – 26 [th] April 2026
Open to all the District – being sponsored in part by the District. We
will be celebrating St George’s day during the camp and renewing
our promise. This will be available for both weekend and day
visitors.
9. Closing reflection
Ed gave thanks to everyone for attending and especially to Sylvia for
the buffet we were all about to enjoy.
Peter Blakemore gave a closing reflection on behalf of the District.
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Table 1
- Sheffield Don District Executive Trustees 2025 2026
Jim Carroll Vice President
Ex Officio Members
3
| Steve Clayton Chair |
Andrew Walker Treasurer |
Jannette Mellor Lead Volunteer Sheffield Don District |
|---|---|---|
| Elected Members | ||
| Matt Hardman Programme Team Member |
Note Taker Vacant |
Vacant Lead Youth Volunteer District |
| Ed Buttimer 14 – 25 Lead Volunteer |
Karen Gelsthorpe Programme Team Member |
Sylvia West Lead Volunteer District Programme |
| Nominated Members | ||
| William Hancock Lead Volunteer 82ndChapeltown |
Peter Blakemore Support Team Member |
Mick Pears Lead Volunteer 105thHigh Green |
| Dave Bristow Support Team Member (D of E) |
Vacancy |
4
| 2025 Explorer Fund SASU Fund £ £ £ District Central Funds |
2025 Explorer Fund SASU Fund £ £ £ District Central Funds |
2025 Explorer Fund SASU Fund £ £ £ District Central Funds |
2025 Explorer Fund SASU Fund £ £ £ District Central Funds |
2024 Total funds Total funds £ £ |
2024 Total funds Total funds £ £ |
|---|---|---|---|---|---|
| Cash funds | |||||
| SSRC Funds B/fwd | 111,790 | - | - | 111,790 | 107,123 |
| Derek Dalton Fund B/fwd | 5,155 | - | - | 5,155 | 5,041 |
| 76th St Peter's B/fwd | 650 | 650 | |||
| Bank deposit account | 5,119 | 25,845 | 331 | 31,295 | 23,349 |
| Deposits held for groups | |||||
| 182nd | - | - | - | - | 1,688 |
| Network | - | - | - | - | 202 |
| Cash/Floats | - | 83 | - | 83 | - |
| Total cash funds | 122,714 | 25,928 | 331 | 148,973 | 137,403 |
| Other monetary assets | |||||
| St George Camp Fees Outstanding | - | - | - | - | - |
| Loan 14th Grenoside | 15,000 | - | - | 15,000 | 20,000 |
| Capitation outstanding | - | - | - | - | - |
| Sub total Total net assets |
15,000 | - | - | 15,000 | 20,000 |
| 137,714 | 25,928 | 331 | 163,973 | 157,403 |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Signature Print Name |
Signature Print Name |
|---|---|
| Chair | |
| Treasurer |
3
| 14th Loan status | 14th Loan status | ||
|---|---|---|---|
| Total Loan | £20,000 | Date ta | |
| Due | Paid | Outstanding | |
| 2023 | £0.00 | £0.00 | £20,000.00 |
| 2024 | £4,000.00 | £5,000.00 | £15,000.00 |
| 2025 | £4,000.00 | £15,900.00 | |
| 2026 | £4,000.00 | £16,854.00 | |
| 2027 | £4,000.00 | £17,865.24 | |
| 2019 | £4,000.00 | £18,937.15 | |
| **Total Year End ** | £20,000.00 | £5,000.00 | £20,073.38 |
| aken out | 12/5/2023 |
|---|---|
| Interest = 6% | Balance |
| £20,000.00 | |
| £900.00 | £15,900.00 |
| £954.00 | £16,854.00 |
| £1,011.24 | £17,865.24 |
| £1,071.91 | £18,937.15 |
| £1,136.23 | £20,073.38 |
| £5,073.38 |
| Total | Received | Paid | Balance |
|---|---|---|---|
| £705 | £1,122 | -£417 | |
| BAINES SD | £40 | ||
| R RIDOUT | £40 | ||
| MCGOVERN J&S | £40 | ||
| JANNASCH H | £40 | ||
| Booking Fee Hesley Wood | £692 | ||
| Paddock DR | £40 | ||
| Cooke RN | £40 | ||
| Adam Stone | £40 | ||
| Nicola Cromwell | £40 | ||
| N Roberts | £40 | ||
| Mrs PL & Mr PRW | £40 | ||
| O'Brien Matthew | £40 | ||
| S Cooper | £40 | ||
| AbiDunne | £40 | ||
| Olivia Humphries | £40 | ||
| PLT Lowe | £40 | ||
| Weatherer M&J | £40 | ||
| PL Expences | £346 | ||
| Freindship Building Hire | £84 | ||
| Refund | £65 |
| Group | Received | Paid | Balance |
|---|---|---|---|
| Total | £2,491 | £2,491 | £0.00 |
| 105th | £1,025 | ||
| 14th | £758 | ||
| 10th | |||
| 205th | |||
| 231st | |||
| 25th | |||
| 32nd | |||
| 33rd | |||
| 39th | |||
| 61st | £146 | ||
| 82nd | £391 | ||
| 93rd | |||
| Sylvia | £171 | £141 | |
| Gulliver's Valley | £2,350 |
| Group | Received | Paid | Balance |
|---|---|---|---|
| Total | £1,956.04 | £1,640.00 | £316 |
| Paddock D | £80.00 | ||
| Bains SD | £80.00 | ||
| Eeles CD | £80.00 | ||
| O Brien Matthew | £80.00 | ||
| Shaw GN | £80.00 | ||
| Dawn Bagley | £80.00 | ||
| H Manton | £60.00 | ||
| Cromwell Nicola | £80.00 | ||
| D Sharpe | £80.00 | ||
| Harris -Shaw CC | £80.00 | ||
| Ex ch Battersby | £80.00 | ||
| ExCh Smalley | £80.00 | ||
| Cooper S | £80.00 | ||
| Ex Ch Dunne | £80.00 | ||
| Ex Ch Walker | £80.00 | ||
| Ex Ch Holroyde | £80.00 | ||
| Ex Ch Jack Cocker | £80.00 | ||
| Henwood WNJ | £80.00 | ||
| A Brookes | £80.00 | ||
| M Gardner | £80.00 | ||
| M Gardner | £60.00 | ||
| M Manton | £60.00 | ||
| Ex CH roberts | £60.00 | ||
| Hesley Room Rental | £589 | ||
| Returned to Organisers | £1,051 | ||
| Sylvia's returns | £196.04 |
| Breakdown | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Paid in Financial | Young | invoice from | Fee payable less | |||||||||
| Financial Year Due | Year | Group | People | Young Leaders adj | No. for Capitation | Gross fee | County | 50p | Due from group | Received | Owed | Groups |
| Total | 617 | 16 | 633 | £58.00 | £36,714.00 | £57.50 | £36,397.50 | £36,225.00 | £172.50 | Explorers | ||
| 2023/24 | Explorers | 49 | 49 | £58.00 | £2,842.00 | £57.50 | £2,817.50 | £2,817.50 | £0.00 | 105th | ||
| 2023/24 | 105th | 124 | 1 | 125 | £58.00 | £7,250.00 | £57.50 | £7,187.50 | £7,187.50 | £0.00 | 14th | |
| 2023/24 | 14th | 85 | 85 | £58.00 | £4,930.00 | £57.50 | £4,887.50 | £4,887.50 | £0.00 | 10th | ||
| 2023/24 | 10th | 17 | 17 | £58.00 | £986.00 | £57.50 | £977.50 | £977.50 | £0.00 | 205th | ||
| 2023/24 | 231st | 19 | 1 | 20 | £58.00 | £1,160.00 | £57.50 | £1,150.00 | £1,150.00 | £0.00 | 231st | |
| 2023/24 | 25th | 75 | 4 | 79 | £58.00 | £4,582.00 | £57.50 | £4,542.50 | £4,542.50 | £0.00 | 25th | |
| 2023/24 | 32nd | 38 | 1 | 39 | £58.00 | £2,262.00 | £57.50 | £2,242.50 | £2,242.50 | £0.00 | 32nd | |
| 2023/24 | 33rd | 40 | 3 | 43 | £58.00 | £2,494.00 | £57.50 | £2,472.50 | £2,300.00 | £172.50 | 33rd | |
| 2023/24 | 39th | 38 | 5 | 43 | £58.00 | £2,494.00 | £57.50 | £2,472.50 | £2,472.50 | £0.00 | 39th | |
| 2023/24 | 61st | 28 | 1 | 29 | £58.00 | £1,682.00 | £57.50 | £1,667.50 | £1,667.50 | £0.00 | 61st | |
| 2023/24 | 82nd | 46 | 46 | £58.00 | £2,668.00 | £57.50 | £2,645.00 | £2,645.00 | £0.00 | 82nd | ||
| 2023/24 | 93rd | 58 | 58 | £58.00 | £3,364.00 | £57.50 | £3,335.00 | £3,335.00 | £0.00 | 93rd |
Don District Scouts (A Registered Charity No. 1038919) Andy Walker, Treasuer 5 Rookery Dell Deepcar Sheffield S36 2ND 7723306423 Andy.p.walker@gmail.com
CAPITATION FEES FOR 2025
39th
This is your invoice for your Group Membership Fees for 2025
| Young people on Census 2025 | 38 |
|---|---|
| Young Leaders attached to group | 5 |
| Total members payable | 43 |
| Annual subscription due after prompt payment rebate of 50p | £57.50 |
| Subscription due | £2,472.50 |
Subscription due
In order for us to be able to pass over the funds from the District to South Yorkshire County Scout Council it is necessary to ask for speedy payment by no later than:- 21/03/2025
Bank Transfer
Don District Scouts Sort Code 56-00-09 Account number 95165304
By cheque
Payable “Don District Scout Council” send for attention to Mr Andy Walker 5 Rookery Dell Deepcar Sheffield, S36 2ND
07723306423
z-akhtar1@hotmail.co.uk
Sent to
sj_manzoor@hotmail.com
3/17/2026
Capitation 2022
231st Scouts
This is your invoice for your Outstanding Loan
Amount Due
£1,435.50
In order for us to be able to pass over the funds from the District to South Yorkshire County Scout Co payment no later than 31/03/2021
You can use either: -
Bank Transfer
Don District Scouts Sort Code 56-00-09 Account number 95165304
By cheque
Payable “Don District Scout Council” send for attention to
Mr Andy Walker 5 Rookery Dell Deepcar Sheffield, S36 2ND
07723306423
Sent to
Don District Scouts
(A Registered Charity No. 1038919)
Ian Taylor - Chairman Mulberry House Wilkin Hill Barlow
Home phone 0114 2890949 Mobile phone 07595002003 E-mail ianmulberry@gmail.com
uncil it is necessary to ask for speedy
| GROUP | Group Lead Volunteer chaslam91@outlook.com gsl.stocksbridgescouts@gmail.com joe_oglesby@blueyonder.co.uk leadvolunteer@82ndchapeltownscouts.org paul1430@live.co.uk mick@105highgreen.co.uk / tchague@gmail.com netty63@talktalk.net 14thgrenoside@gmail.com matthscouts@hotmail.com z-akhtar1@hotmail.co.uk |
.co.uk |
|---|---|---|
| 10th Parson Cross | ||
| 14th Grenoside | ||
| 25th Ecclesfield | ||
| 32nd Stocksbridge | ||
| 33rd Lane End | ||
| 39th Shirecliffe | ||
| 61st Wincobank | ||
| 82nd Chapeltown | ||
| 93rd Stocksbridge | ||
| 105th High Green | ||
| 205th St Catherines | melinda1973@mail.com / caz27376@live edbuttimer@sky.com |
|
| 231st Shiregreen | ||
| Explorers | ||
| YoungLeaders | ||
| TOTALS |
Treasurer
zoe@zsykes.co.uk
m.hewerdine@hotmail.co.uk
helencharles1977@gmail.com stocksbridge32@yahoo.com
n-bromly@sky.com
sj_manzoor@hotmail.com
blencowe@blueyonder.co.uk treasurer@82ndchapeltownscouts.org
scouts3rdstocksbridgetreasurer@gmail.com
lorri289@gmail.com
theunis4@lycos.com
dcooper997@aol.com
| Name | Amount paid to date |
Stage 1 Stage 2 Stage 3 Stage 4 2,605.00 1,655.00 705.00-245.001 1 1 0 2,474.14 1,524.14 574.14-375.861 1 1 0 2,350.00 1,400.00 450.00-500.001 1 1 0 2,350.00 1,400.00 450.00-500.001 1 1 0 2,350.00 1,400.00 450.00-500.001 1 1 0 2,908.13 1,958.13 1,008.13 58.13 1 1 1 1 2,608.14 1,658.14 708.14-241.861 1 1 0 2,893.50 1,943.50 993.50 43.50 1 1 1 1 2,608.50 1,658.50 708.50-241.501 1 1 0 2,350.00 1,400.00 450.00-500.001 1 1 0 2,350.00 1,400.00 450.00-500.001 1 1 0 |
|---|---|---|
| Alex Hopkins | £3,555.00 | |
| Ben Hopkins | £3,424.14 | |
| Melissa Wilson | £3,300.00 | |
| Connie Jones | £3,300.00 | |
| Harriet Jones | £3,300.00 | |
| Sophie Lightbody | £3,858.13 | |
| Tom Mofat | £3,558.14 | |
| Chris Hooper | £3,843.50 | |
| Charlote Metam | £3,558.50 | |
| Juno Hale | £3,300.00 | |
| Sarah Jane Sykes | £3,300.00 |
3800
Accumulated Paid 20th Paid 5th donation October April
| Accumulated donation |
Paid 20th October |
Paid 5th April |
|---|---|---|
| 150 | 100 | 50 |
| 150 | 100 | 50 |
| 150 | 50 | 100 |
| 150 | 50 | 100 |
| 150 | 50 | 100 |
| 200 | 100 | 100 |
| 150 | 50 | 100 |
| 200 | 50 | 150 |
| 150 | 150 | 0 |
| 150 | 100 | 50 |
| 150 | 50 | 100 |
| Amount due 850 900 |
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