**Sheffield Don District Trustee Board Annual General Meeting MINUTES** scouts AQK “> ~~Oo~~ **Date: 24/09/25 Time: 19:30 Venue: CHAIR: Ed Buttimer (in place** 105[th] HQ **of Steve Clayton) Trustee** Andrew Walker Janette Mellor Sylvia West David Bristow **Attendees:** Treasurer DLV Programme LV D of E LV William Ed Buttimer Will Hancock Peter Blakemore Karen Gelsthorpe Hancock 14 – 25 LV With members of the Scout Association present ||**AGENDA**| |---|---| |**No.**|**DISCUSSION POINTS:**| |**1.**|**Welcome**| |**2.**|**Apologies for absence**| |**3.**|**Chair Report**| |**4.**|**Governance Topics**| |**5.**|**Review of the previous year**| |**6.**|**Making Appointments**| |**7.**|**Vote of Thanks – Chairman**| ||**Closing Reflection**| - **ITEM ACTION 1.** Welcome and house keeping by Ed Buttimer for and on behalf of Steve Clayton. Thanks to 105[th] & team from the 105[th] for the use of their HQ and equipment. - **2. Apologies for absence** Received from several members of the Scout Council Trustee members 1 Steve Clayton, Matt Hardman **3. Govenance Topics**  The minutes were provided via email before the meeting. Accepted and approved by the trustee board. Carried unanimously.  Adopt the constitution from POR as prepared last year – 5C Accepted and approved by the trustee board. Carried unanimously.  Approve the financial year for the trustee board.01/04/25 – 31/03/2026  Agree the number of trustees as quoted in the constitution – minimum of 5 – maximum of 12. Proposed by Ed Buttimer Seconded by Robert Thurlby & John Mellor  Agree the quorum for trustee meetings – set at 5 people Proposed by Trustee Board Seconded by Jonathon Downend  Agree the quorum for the 14 – 25 years sub-committee at 4 people Proposed by Ed Buttimer Seconded by Peter Blakemore Accepted and approved by the Scout Council Approved by Sylvia West **4. Chair Report** Ed Buttimer read out the report from Steve Clayton – Chair of Sheffield Don District Trustee Board. See other sheet.. **5. Review of the previous Year** Reports read out by:  Lead Volunteer  Squirrels  Beavers  Cubs  Explorer Scouts  Young Leaders  Duke of edinburgh  Development  Hazelshawspringwood  Copies of which can be found attached. Financial Report by Treasurer Financial Accounts were accepted and approved by the Scout Council. ## **6. Making Appointments**  Janette informed the Scout Council that Steve Clayton had agreed to be District Chair for another year. This was accepted and approved by the Scout Council. 2 **----- Start of picture text -----**
 Andrew walker has agreed to stand as Treasurer for another
year.
This was accepted and approved by the Scout Council.
 Steve Culmer has agreed to be the Scrutineer for next years
accounts
This was accepted and approved by the Scout Council.
7. Awards
 Janette presented our ‘Thank You’ awards to individuals that
had been nominated by Groups within the District. Some of
these volunteers were youth facing and others were non
youth facing.
 Janette also presented a service award to Alice Marsden.
8. AOB
Sylvia told the Scout Council about several forthcoming events:
County ball – Friday 21 [st] November 2025 at Holiday Inn, Barnsley.
Christmas at Hesley – a new event for Squirrels, Rainbows,
Beavers, Brownies and Cubs to be held on Saturday 6 [th] December
at Hesley Wood.
Fun camp at Hesley Wood – back in 2026. 15 [th] – 17 [th] may for
Squirrels, Beavers and Cubs.
Bookings go live on 6 [th] October
Hesfest at Hesley Wood – back for 2026 for Scouts and Explorers.
26 [th] – 28 [th] June.
Bookings go live on 6 [th] October
Don District St George’s Day Camp – 24 [th] – 26 [th] April 2026
Open to all the District – being sponsored in part by the District. We
will be celebrating St George’s day during the camp and renewing
our promise. This will be available for both weekend and day
visitors.
9. Closing reflection
Ed gave thanks to everyone for attending and especially to Sylvia for
the buffet we were all about to enjoy.
Peter Blakemore gave a closing reflection on behalf of the District.
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Table 1 ## **- Sheffield Don District Executive Trustees 2025 2026** Jim Carroll Vice President **Ex Officio Members** 3 |Steve Clayton
Chair|Andrew Walker
Treasurer|Jannette Mellor
Lead Volunteer Sheffield Don District| |---|---|---| |||| |**Elected Members**||| |Matt Hardman
Programme Team Member|Note Taker
Vacant|Vacant
Lead Youth Volunteer District| |Ed Buttimer
14 – 25 Lead Volunteer|Karen Gelsthorpe
Programme Team Member|Sylvia West
Lead Volunteer District Programme| |||| |**Nominated Members**||| |William Hancock
Lead Volunteer
82ndChapeltown|Peter Blakemore
Support Team Member|Mick Pears
Lead Volunteer
105thHigh Green| |Dave Bristow
Support Team Member
(D of E)|Vacancy|| 4 |**2025**
**Explorer Fund**
**SASU Fund**
**£**
**£**
**£**
**District Central**
**Funds**|**2025**
**Explorer Fund**
**SASU Fund**
**£**
**£**
**£**
**District Central**
**Funds**|**2025**
**Explorer Fund**
**SASU Fund**
**£**
**£**
**£**
**District Central**
**Funds**|**2025**
**Explorer Fund**
**SASU Fund**
**£**
**£**
**£**
**District Central**
**Funds**|**2024**
**Total funds**
**Total funds**
**£**
**£**|**2024**
**Total funds**
**Total funds**
**£**
**£**| |---|---|---|---|---|---| |**Cash funds**|||||| |SSRC Funds B/fwd|**111,790**|**-**|**-**|**111,790**|**107,123**| |Derek Dalton Fund B/fwd|**5,155**|**-**|**-**|**5,155**|**5,041**| |76th St Peter's B/fwd|**650**|||**650**|| |Bank deposit account|**5,119**|**25,845**|**331**|**31,295**|**23,349**| |**Deposits held for groups**|||||| |182nd|**-**|**-**|**-**|**-**|**1,688**| |Network|**-**|**-**|**-**|**-**|**202**| |Cash/Floats|**-**|**83**|**-**|**83**|**-**| |**Total cash funds**|**122,714**|**25,928**|**331**|**148,973**|**137,403**| |**Other monetary assets**|||||| |St George Camp Fees Outstanding|**-**|**-**|**-**|**-**|**-**| |Loan 14th Grenoside|**15,000**|**-**|**-**|**15,000**|**20,000**| |Capitation outstanding|**-**|**-**|**-**|**-**|**-**| |**Sub total**
**Total net assets**|**15,000**|**-**|**-**|**15,000**|**20,000**| ||**137,714**|**25,928**|**331**|**163,973**|**157,403**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |Signature
Print Name|Signature
Print Name| |---|---| ||Chair| ||Treasurer| 3 |||**14th Loan status**|**14th Loan status**| |---|---|---|---| |**Total Loan**|**£20,000**||**Date ta**| ||**Due**|**Paid**|**Outstanding**| |2023|£0.00|£0.00|£20,000.00| |2024|£4,000.00|£5,000.00|£15,000.00| |2025|£4,000.00||£15,900.00| |2026|£4,000.00||£16,854.00| |2027|£4,000.00||£17,865.24| |2019|£4,000.00||£18,937.15| |**Total Year End **|**£20,000.00**|**£5,000.00**|**£20,073.38**| |**aken out**|**12/5/2023**| |---|---| |**Interest = 6%**|**Balance**| ||**£20,000.00**| |£900.00|**£15,900.00**| |£954.00|**£16,854.00**| |£1,011.24|**£17,865.24**| |£1,071.91|**£18,937.15**| |£1,136.23|**£20,073.38**| |**£5,073.38**|| |Total|Received|Paid|Balance| |---|---|---|---| ||£705|£1,122|-£417| |BAINES SD|£40||| |R RIDOUT|£40||| |MCGOVERN J&S|£40||| |JANNASCH H|£40||| |Booking Fee Hesley Wood||£692|| |Paddock DR|£40||| |Cooke RN|£40||| |Adam Stone|£40||| |Nicola Cromwell|£40||| |N Roberts|£40||| |Mrs PL & Mr PRW|£40||| |O'Brien Matthew|£40||| |S Cooper|£40||| |AbiDunne|£40||| |Olivia Humphries|£40||| |PLT Lowe|£40||| |Weatherer M&J|£40||| |PL Expences||£346|| |Freindship Building Hire||£84|| |Refund|£65||| |Group|Received|Paid|Balance| |---|---|---|---| |Total|£2,491|£2,491|£0.00| |105th|£1,025||| |14th|£758||| |10th|||| |205th|||| |231st|||| |25th|||| |32nd|||| |33rd|||| |39th|||| |61st|£146||| |82nd|£391||| |93rd|||| |Sylvia|£171|£141|| |Gulliver's Valley||£2,350|| |Group|Received|Paid|Balance| |---|---|---|---| |Total|£1,956.04|£1,640.00|£316| |Paddock D|£80.00||| |Bains SD|£80.00||| |Eeles CD|£80.00||| |O Brien Matthew|£80.00||| |Shaw GN|£80.00||| |Dawn Bagley|£80.00||| |H Manton|£60.00||| |Cromwell Nicola|£80.00||| |D Sharpe|£80.00||| |Harris -Shaw CC|£80.00||| |Ex ch Battersby|£80.00||| |ExCh Smalley|£80.00||| |Cooper S|£80.00||| |Ex Ch Dunne|£80.00||| |Ex Ch Walker|£80.00||| |Ex Ch Holroyde|£80.00||| |Ex Ch Jack Cocker|£80.00||| |Henwood WNJ|£80.00||| |A Brookes|£80.00||| |M Gardner|£80.00||| |M Gardner|£60.00||| |M Manton|£60.00||| |Ex CH roberts|£60.00||| |Hesley Room Rental||£589|| |Returned to Organisers||£1,051|| |Sylvia's returns|£196.04||| ||||||||Breakdown|||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||Paid in Financial||Young||||invoice from|Fee payable less||||| |Financial Year Due|Year|Group|People|Young Leaders adj|No. for Capitation|Gross fee|County|50p|Due from group|Received|Owed|Groups| |||Total|617|16|633|£58.00|£36,714.00|£57.50|£36,397.50|£36,225.00|£172.50|Explorers| |2023/24||Explorers|49||49|£58.00|£2,842.00|£57.50|£2,817.50|£2,817.50|£0.00|105th| |2023/24||105th|124|1|125|£58.00|£7,250.00|£57.50|£7,187.50|£7,187.50|£0.00|14th| |2023/24||14th|85||85|£58.00|£4,930.00|£57.50|£4,887.50|£4,887.50|£0.00|10th| |2023/24||10th|17||17|£58.00|£986.00|£57.50|£977.50|£977.50|£0.00|205th| |2023/24||231st|19|1|20|£58.00|£1,160.00|£57.50|£1,150.00|£1,150.00|£0.00|231st| |2023/24||25th|75|4|79|£58.00|£4,582.00|£57.50|£4,542.50|£4,542.50|£0.00|25th| |2023/24||32nd|38|1|39|£58.00|£2,262.00|£57.50|£2,242.50|£2,242.50|£0.00|32nd| |2023/24||33rd|40|3|43|£58.00|£2,494.00|£57.50|£2,472.50|£2,300.00|£172.50|33rd| |2023/24||39th|38|5|43|£58.00|£2,494.00|£57.50|£2,472.50|£2,472.50|£0.00|39th| |2023/24||61st|28|1|29|£58.00|£1,682.00|£57.50|£1,667.50|£1,667.50|£0.00|61st| |2023/24||82nd|46||46|£58.00|£2,668.00|£57.50|£2,645.00|£2,645.00|£0.00|82nd| |2023/24||93rd|58||58|£58.00|£3,364.00|£57.50|£3,335.00|£3,335.00|£0.00|93rd| **Don District Scouts (A Registered Charity No. 1038919)** Andy Walker, Treasuer 5 Rookery Dell Deepcar Sheffield S36 2ND 7723306423 Andy.p.walker@gmail.com ## **CAPITATION FEES FOR 2025** ## 39th This is your invoice for your Group Membership Fees for 2025 |Young people on Census 2025|38| |---|---| |Young Leaders attached to group|5| |Total members payable|43| |Annual subscription due after prompt payment rebate of 50p|£57.50| |**Subscription due**|**£2,472.50**| ## **Subscription due** In order for us to be able to pass over the funds from the District to South Yorkshire County Scout Council it is necessary to ask for speedy payment by no later than:- 21/03/2025 ## **Bank Transfer** Don District Scouts Sort Code 56-00-09 Account number 95165304 ## **By cheque** Payable “Don District Scout Council” send for attention to Mr Andy Walker 5 Rookery Dell Deepcar Sheffield, S36 2ND 07723306423 z-akhtar1@hotmail.co.uk **Sent to** sj_manzoor@hotmail.com 3/17/2026 ## **Capitation 2022** ## 231st Scouts This is your invoice for your Outstanding Loan ## **Amount Due** **£1,435.50** In order for us to be able to pass over the funds from the District to South Yorkshire County Scout Co payment no later than 31/03/2021 You can use either: - ## **Bank Transfer** Don District Scouts Sort Code 56-00-09 Account number 95165304 ## **By cheque** Payable “Don District Scout Council” send for attention to Mr Andy Walker 5 Rookery Dell Deepcar Sheffield, S36 2ND 07723306423 r ; **Sent to** ## **Don District Scouts** ## **(A Registered Charity No. 1038919)** Ian Taylor - Chairman Mulberry House Wilkin Hill Barlow Home phone 0114 2890949 Mobile phone 07595002003 E-mail ianmulberry@gmail.com uncil it is necessary to ask for speedy |**GROUP**|Group Lead Volunteer
chaslam91@outlook.com
gsl.stocksbridgescouts@gmail.com
joe_oglesby@blueyonder.co.uk
leadvolunteer@82ndchapeltownscouts.org
paul1430@live.co.uk
mick@105highgreen.co.uk / tchague@gmail.com
netty63@talktalk.net
14thgrenoside@gmail.com
matthscouts@hotmail.com
z-akhtar1@hotmail.co.uk|.co.uk| |---|---|---| |||| |||| |10th Parson Cross||| |14th Grenoside||| |25th Ecclesfield||| |32nd Stocksbridge||| |33rd Lane End||| |39th Shirecliffe||| |61st Wincobank||| |82nd Chapeltown||| |93rd Stocksbridge||| |105th High Green||| |205th St Catherines|
melinda1973@mail.com / caz27376@live
edbuttimer@sky.com|| |231st Shiregreen||| |Explorers||| |YoungLeaders||| |||| |**TOTALS**||| Treasurer zoe@zsykes.co.uk m.hewerdine@hotmail.co.uk helencharles1977@gmail.com stocksbridge32@yahoo.com n-bromly@sky.com sj_manzoor@hotmail.com blencowe@blueyonder.co.uk treasurer@82ndchapeltownscouts.org scouts3rdstocksbridgetreasurer@gmail.com lorri289@gmail.com theunis4@lycos.com dcooper997@aol.com |Name|Amount
paid to date|Stage 1
Stage 2
Stage 3
Stage 4
2,605.00 1,655.00
705.00-245.001 1 1 0
2,474.14 1,524.14
574.14-375.861 1 1 0
2,350.00 1,400.00
450.00-500.001 1 1 0
2,350.00 1,400.00
450.00-500.001 1 1 0
2,350.00 1,400.00
450.00-500.001 1 1 0
2,908.13 1,958.13 1,008.13
58.13 1 1 1 1
2,608.14 1,658.14
708.14-241.861 1 1 0
2,893.50 1,943.50
993.50
43.50 1 1 1 1
2,608.50 1,658.50
708.50-241.501 1 1 0
2,350.00 1,400.00
450.00-500.001 1 1 0
2,350.00 1,400.00
450.00-500.001 1 1 0| |---|---|---| |Alex Hopkins|£3,555.00|| |Ben Hopkins|£3,424.14|| |Melissa Wilson|£3,300.00|| |Connie Jones|£3,300.00|| |Harriet Jones|£3,300.00|| |Sophie Lightbody|£3,858.13|| |Tom Mofat|£3,558.14|| |Chris Hooper|£3,843.50|| |Charlote Metam|£3,558.50|| |Juno Hale|£3,300.00|| |Sarah Jane Sykes|£3,300.00|| 3800 Accumulated Paid 20th Paid 5th donation October April |Accumulated
donation|Paid 20th
October|Paid 5th
April| |---|---|---| |||| |150|100|50| |150|100|50| |150|50|100| |150|50|100| |150|50|100| |200|100|100| |150|50|100| |200|50|150| |150|150|0| |150|100|50| |150|50|100| |Amount due
**850**
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