Trustees’ Annual Report for the period
From 01/04/2024 Period start date To 31/03/2025 Period end date
Charity name: St Mary’s Toddler and Playgroup Tetbury
Charity registration number: 1038904
Objectives and Activities
| Objectives and Activities | Objectives and Activities | Objectives and Activities |
|---|---|---|
| SORP reference |
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| Summary of the purposes of the charity as set out in its governing document Para 1.17 The main aim of the charity is to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Provision of childcare services to the local community which offers opportunities for all children and young people and allow their parents to become involved in these. Encouraging the study of the needs of children and their families and promoting public interest in them. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Our trustees have regard for the guidance at all relevant times to ensure that the public benefit from the services that we provide. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference |
|
|---|---|
| Policy on grant making | Para 1.38 |
| Policy on social investment including program related investment |
Para 1.38 |
| Contribution made by volunteers |
Para 1.38 |
| Other |
Achievements and Performance
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SORP
reference
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| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | St Mary’s Playgroup is proud to be rated Outstanding by Ofsted, reflecting our continued commitment to providing high quality childcare for children in the local community. Children benefit from enriching experiences, including forest school sessions, local walks and trips. Staff have undertaken specialist training to support children with additional and severe medical needs, alongside the implementation of robust policies to ensure the highest standard of care for both children and families. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
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Review of the charity’s financial Para 1.21 The 2024-2025 financial year was successful
position at the end of the for St Mary’s Playgroup, with cost saving
period changes introduced before the year significantly
reducing expenses while maintaining high-
quality provision.
Our funded income and fundraising increased
and we received generous donations. Applying
for and backdating the Employment Allowance
resulted in substantial savings. Further savings
were achieved through careful staffing
management and switching software providers.
The Stay and Play income had increased since
January following clearer communications to
the community, although unfortunately it still
does not cover the cost to run it.
Statement explaining the policy Para 1.22 The charity committee continues to maintain the
for holding reserves stating ‘ringfenced’ funds which are designed to be
why they are held sufficient enough to make statutory redundancy
payments, should a need ever arise to close the
playgroup.
Amount of reserves held Para 1.22 £11,510.62
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the charity
continuing as a going concern
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Additional information (optional)
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You may choose to include further statements where relevant about:
The charity’s principal sources Para 1.47
of funds (including any
fundraising)
Investment policy and Para 1.46
objectives including any social
investment policy adopted
A description of the principal Para 1.46
risks facing the charity
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| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution in accordance with PATA Gloucestershire. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association of members |
| Trustee selection methods including details of any |
Para 1.25 | Trustees appointed by election at our annual general meeting. |
constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
Additional information (optional)
| You may choose to include further statements where relevant about: | You may choose to include further statements where relevant about: | You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | St Mary’s Toddler and Playgroup Tetbury |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1038904 |
| Charity’s principal address | Christ Church Hall The Chipping Tetbury GL8 8ET |
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Heidi Bailey Chair 01/10/24 - to date
2 Katie Oakley 01/10/24 - to date
3 Alice Bale 01/10/24 - to date
4 Laura Apperley 01/10/24 - to date
5 Emma Burry 12/10/23 - to date
6 Victoria Meacham 20/10/22 - to date
7 Abigail Cooke Chair 12/10/23 - 01/10/24
8 Eleanor Britten 20/10/22 - 01/10/24
9 Alison Gaffney 12/10/23 - 01/10/24
10 Amelia Freeman 12/10/23 - 01/10/24
11 Natalie Ball 12/10/23 - 01/10/24
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
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X KOakley Full name(s) Katie Oakley ~~ee~~ Position (eg Secretary, Financial Administrator Chair, etc) ~~ee~~ Date 20/01/26 ~~fF~~
Charity name:
Charity number: 1038904
St Mary's Toddler and Playgroup Tetbury
Receipts and payments accounts for the period
Period start date 01/04/2024
Period end date 31/03/2025
RECEIPTS AND PAYMENTS
| RECEIPTS | Previous year £p |
Current year £p |
|---|---|---|
| Nursery Education Funding Additional Nursery Education Funding Children's fees Milk refund Grants Tesco Stronger Starts + EYBG Fundraising Donations Interest Other receipts Sub total Income from the sale of equipment TOTAL RECEIPTS (A) Grants: Tetbury Relief in Need - Child |
64,321.56 £ - £ 23,362.98 £ - £ - £ - £ 3,310.03 £ 2,250.00 £ - £ 2,432.79 £ 95,677.36 £ - £ 95,677.36 £ |
81,696.16 £ |
| 7,053.00 £ |
||
| 21,792.42 £ |
||
| - £ |
||
| - £ |
||
| 1,498.33 £ |
||
| 5,366.47 £ |
||
| 500.00 £ |
||
| 126.98 £ |
||
| 1,911.57 £ |
||
| 119,944.93 £ |
||
| - £ |
||
| 119,944.93 £ |
||
| PAYMENTS | Previous year £p |
Current year £p |
| Employment costs(gross pay, employer's NIC, pension) 92,922.96 £ 85,744.13 £ Training costs 2,613.00 £ 15.00 £ Premises (rent, heat etc) 7,757.70 £ 14,476.85 £ Subscriptions 3,149.32 £ 1,286.72 £ Insurance 827.47 £ 699.68 £ Administration (broadband, phones, printer) 1,181.56 £ 889.26 £ Refreshments 21.00 £ - £ Consumables (paint, paper etc) 740.24 £ 2,900.87 £ Fundraising costs (Inc NNS payments from sales) 1,401.12 £ 658.33 £ Other 3,872.56 £ 1,567.99 £ Sub total 114,486.93 £ 108,238.83 £ Purchases of equipment and other assets 5,137.03 £ 726.70 £ TOTAL PAYMENTS (B) £119,623.96 £108,965.53 ~~-~~ ~~-~~ NET OF RECEIPTS AND PAYMENTS (A-B=C) -£23,946.60 £10,979.40 Cash fundsincl. deposit a/clastyear end (D) 49,502.81 25,556.21 Cash fundsincl. deposit a/cthisyear end (C+D) £25,556.21 £36,535.61 Note: cash funds include reserve/contigency/deposit accounts. Current value £p Cash funds(agree with the balance of the receipts and payments a/c) (E) 36,535.61 Debtors (money owed to the charity on the period end date) (F) 0.00 Value of buildings and equipment (current or depreciated value) (G) 5,175.00 Liabilities (loans and any other money owed on the period end date) (H) 0.00 Net assets (E-F+G-H) £41,710.61 STATEMENT OF ASSETS AND LIABILITIES* Signed on behalf of the trustees (committee): Signed…………………………………............ Name……………….…..……………………… Role…………………….................................. Heidi Bailey Chair Person |
92,922.96 £ 2,613.00 £ 7,757.70 £ 3,149.32 £ 827.47 £ 1,181.56 £ 21.00 £ 740.24 £ 1,401.12 £ 3,872.56 £ 114,486.93 £ 5,137.03 £ £119,623.96 ~~-~~ |
85,744.13 £ |
| 15.00 £ |
||
| 14,476.85 £ |
||
| 1,286.72 £ |
||
| 699.68 £ |
||
| 889.26 £ |
||
| - £ |
||
| 2,900.87 £ |
||
| 658.33 £ |
||
| 1,567.99 £ |
||
| 108,238.83 £ |
||
| 726.70 £ |
||
| £108,965.53 | ||
| ~~-~~ | ||
| -£23,946.60 | £10,979.40 | |
| 25,556.21 | ||
| £36,535.61 | ||
| Current value £p |
||
| 0.00 | ||
| £41,710.61 | ||
Date………………………………………..2.10.2025
Page 1
Receipts and payments
Confidential
Independent examiner's report on the accounts
Section A Independent Examiner’s Report Report to the trustees St Mary's Playgroup On accounts for the year Charity no ended 31 March 2025 (if any) 1038904 Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: | Date: | Date: 6 January 2026 ~~[~~ |
Date: 6 January 2026 ~~[~~ |
|
|---|---|---|---|---|
| Name: | Tim Brown | |||
| Relevant professional qualification(s) or body |
FCCA |
Oct 2018
1
IER
(if any):
Address:
Grosvenor House Practice Limited Building 2a D Site, Kemble Airfield
Kemble, Cirencester, GL7 6BA
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER