## **Trustees’ Annual Report for the period**
## **From 01/04/2024 Period start date To 31/03/2025 Period end date**
## **Charity name: St Mary’s Toddler and Playgroup Tetbury**
## **Charity registration number: 1038904**
## **Objectives and Activities**
|**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**|
|---|---|---|
|SORP
reference|||
|Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
The main aim of the charity is to enhance the
development and education of children primarily
under statutory school age by encouraging
parents to understand and provide for the
needs of their children.|||
|Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified in
the accounts.
Para 1.17 and
1.19
Provision of childcare services to the local
community which offers opportunities for all
children and young people and allow their
parents to become involved in these.
Encouraging the study of the needs of children
and their families and promoting public interest
in them.|||
|Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|Our trustees have regard for the guidance at all
relevant times to ensure that the public benefit
from the services that we provide.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP
reference|
|---|---|
|Policy on grant making|Para 1.38|
|Policy on social investment
including program related
investment|Para 1.38|
|Contribution made by
volunteers|Para 1.38|
|Other||
## **Achievements and Performance**
**----- Start of picture text -----**
SORP
reference
**----- End of picture text -----**
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|St Mary’s Playgroup is proud to be rated
Outstanding by Ofsted, reflecting our continued
commitment to providing high quality childcare
for children in the local community. Children
benefit from enriching experiences, including
forest school sessions, local walks and trips.
Staff have undertaken specialist training to
support children with additional and severe
medical needs, alongside the implementation of
robust policies to ensure the highest standard
of care for both children and families.|
|---|---|---|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
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Review of the charity’s financial Para 1.21 The 2024-2025 financial year was successful
position at the end of the for St Mary’s Playgroup, with cost saving
period changes introduced before the year significantly
reducing expenses while maintaining high-
quality provision.
Our funded income and fundraising increased
and we received generous donations. Applying
for and backdating the Employment Allowance
resulted in substantial savings. Further savings
were achieved through careful staffing
management and switching software providers.
The Stay and Play income had increased since
January following clearer communications to
the community, although unfortunately it still
does not cover the cost to run it.
Statement explaining the policy Para 1.22 The charity committee continues to maintain the
for holding reserves stating ‘ringfenced’ funds which are designed to be
why they are held sufficient enough to make statutory redundancy
payments, should a need ever arise to close the
playgroup.
Amount of reserves held Para 1.22 £11,510.62
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the charity
continuing as a going concern
**----- End of picture text -----**
## **Additional information (optional)**
**----- Start of picture text -----**
You may choose to include further statements where relevant about:
The charity’s principal sources Para 1.47
of funds (including any
fundraising)
Investment policy and Para 1.46
objectives including any social
investment policy adopted
A description of the principal Para 1.46
risks facing the charity
**----- End of picture text -----**
|The charity’s principal sources
of funds (including any
fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any social
investment policy adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution in accordance with PATA
Gloucestershire.|
|How is the charity constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association of members|
|Trustee selection methods
including details of any|Para 1.25|Trustees appointed by election at our annual
general meeting.|
constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
## **Additional information (optional)**
|You may choose to include further statements where relevant about:|You may choose to include further statements where relevant about:|You may choose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|St Mary’s Toddler and Playgroup Tetbury|
|---|---|
|Other name the charity uses||
|Registered charity number|1038904|
|Charity’s principal address|Christ Church Hall
The Chipping
Tetbury
GL8 8ET|
**Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Heidi Bailey Chair 01/10/24 - to date
2 Katie Oakley 01/10/24 - to date
3 Alice Bale 01/10/24 - to date
4 Laura Apperley 01/10/24 - to date
5 Emma Burry 12/10/23 - to date
6 Victoria Meacham 20/10/22 - to date
7 Abigail Cooke Chair 12/10/23 - 01/10/24
8 Eleanor Britten 20/10/22 - 01/10/24
9 Alison Gaffney 12/10/23 - 01/10/24
10 Amelia Freeman 12/10/23 - 01/10/24
11 Natalie Ball 12/10/23 - 01/10/24
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature(s)
**----- End of picture text -----**
X KOakley **Full name(s)** Katie Oakley ~~ee~~ **Position (eg Secretary,** Financial Administrator **Chair, etc)** ~~ee~~ **Date** 20/01/26 ~~fF~~
**Charity name:**
**Charity number:** 1038904
St Mary's Toddler and Playgroup Tetbury
## **Receipts and payments accounts for the period**
Period start date 01/04/2024
## Period end date 31/03/2025
## **RECEIPTS AND PAYMENTS**
|**RECEIPTS**|**Previous year**
**£p**|**Current year**
**£p**|
|---|---|---|
|Nursery Education Funding
Additional Nursery Education Funding
Children's fees
Milk refund
Grants
_Tesco Stronger Starts + EYBG_
Fundraising
Donations
Interest
Other receipts
Sub total
Income from the sale of equipment
**TOTAL RECEIPTS**
**(A)**
Grants: Tetbury Relief in Need - Child|64,321.56
£
-
£
23,362.98
£
-
£
-
£
-
£
3,310.03
£
2,250.00
£
-
£
2,432.79
£
95,677.36
£
-
£
**95,677.36**
**£**|81,696.16
£|
|||7,053.00
£|
|||21,792.42
£|
|||-
£|
|||-
£|
|||1,498.33
£|
|||5,366.47
£|
|||500.00
£|
|||126.98
£|
|||1,911.57
£|
|||119,944.93
£|
|||-
£|
|||**119,944.93**
**£**|
||||
|**PAYMENTS**|**Previous year**
**£p**|**Current year**
**£p**|
|Employment costs(gross pay, employer's NIC, pension)
92,922.96
£
85,744.13
£
Training costs
2,613.00
£
15.00
£
Premises (rent, heat etc)
7,757.70
£
14,476.85
£
Subscriptions
3,149.32
£
1,286.72
£
Insurance
827.47
£
699.68
£
Administration
(broadband, phones, printer)
1,181.56
£
889.26
£
Refreshments
21.00
£
-
£
Consumables (paint, paper etc)
740.24
£
2,900.87
£
Fundraising costs (Inc NNS payments from sales)
1,401.12
£
658.33
£
Other
3,872.56
£
1,567.99
£
Sub total
114,486.93
£
108,238.83
£
Purchases of equipment and other assets
5,137.03
£
726.70
£
**TOTAL PAYMENTS**
**(B)**
**£119,623.96**
**£108,965.53**
~~-~~
~~-~~
**NET OF RECEIPTS AND PAYMENTS**
**(A-B=C)**
**-£23,946.60**
**£10,979.40**
**Cash funds***incl. deposit a/c**last**year end
**(D)**
49,502.81
25,556.21
**Cash funds***incl. deposit a/c**this**year end
**(C+D)**
**£25,556.21**
**£36,535.61**
***Note: cash funds include reserve/contigency/deposit accounts.**
**Current value**
**£p**
Cash funds(agree with the balance of the receipts and payments a/c)
**(E)**
36,535.61
Debtors (money owed to the charity on the period end date)
**(F)**
0.00
Value of buildings and equipment (current or depreciated value)
**(G)**
5,175.00
Liabilities (loans and any other money owed on the period end date)
**(H)**
0.00
Net assets
**(E-F+G-H)**
**£41,710.61**
**STATEMENT OF ASSETS AND LIABILITIES**
Signed on behalf of the trustees (committee):
Signed…………………………………............
Name……………….…..………………………
Role……………………..................................
Heidi Bailey
Chair Person|92,922.96
£
2,613.00
£
7,757.70
£
3,149.32
£
827.47
£
1,181.56
£
21.00
£
740.24
£
1,401.12
£
3,872.56
£
114,486.93
£
5,137.03
£
**£119,623.96**
~~-~~|85,744.13
£|
|||15.00
£|
|||14,476.85
£|
|||1,286.72
£|
|||699.68
£|
|||889.26
£|
|||-
£|
|||2,900.87
£|
|||658.33
£|
|||1,567.99
£|
|||108,238.83
£|
|||726.70
£|
|||**£108,965.53**|
|||~~-~~|
||**-£23,946.60**|**£10,979.40**|
|||25,556.21|
|||**£36,535.61**|
||||
|||**Current value**
**£p**|
|||0.00|
|||**£41,710.61**|
|||
|
Date………………………………………..2.10.2025
Page 1
Receipts and payments
**Confidential**
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report Report to the trustees** St Mary's Playgroup **On accounts for the year Charity no ended** 31 March 2025 **(if any)** 1038904 **Set out on pages** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**||**Date:**|**Date:**
6 January 2026
~~[~~|**Date:**
6 January 2026
~~[~~|
|---|---|---|---|---|
|**Name:**|Tim Brown||||
||||||
|**Relevant professional**
**qualification(s) or body**|FCCA||||
**Oct 2018**
1
**IER**
## **(if any):**
**Address:**
Grosvenor House Practice Limited Building 2a D Site, Kemble Airfield
Kemble, Cirencester, GL7 6BA
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**