Trustees’ Annual Report for the period
From 01/04/2022 Period start date To 31/03/2023 Period end date
Charity name: St Mary’s Toddler and Playgroup Tetbury
Charity registration number: 1038904
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | THE MAIN AIM OF THE CHARITY IS TO ENHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN PRIMARILY UNDER STATUTORY SCHOOL AGE BY ENCOURAGING PARENTS TO UNDERSTAND AND PROVIDE FOR THE NEEDS OF THEIR CHILDREN. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
- Provision of Childcare Services and training facilities to the local community which offer opportunities for all children and young people and allow their parents to become involved in these. - Encouraging the study of the needs of children and their families and promoting public interest in them. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Our trustees have regard for the guidance at all relevant times to ensure that the public benefit from the services that we provide. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | . We continue to provide quality childcare to children in our local community . Staff have received training in total communication to support children with additional needs . We are providing care for children from many countries and are supporting their English as an additional language needs . Seedlings Toddler Group provides support to many families . Staff have received training to support a child’s servere medical needs . Children are given the opportunity to experience Forest school, go on trips and get involved in the local community . Implementation of policies to support staff and parents to ensure the highest quality of care for their children, e.g Food and Drink Policy |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We saw a 25% increase in funds coming in during this Financial Year due to strong attendance numbers, with the playgroup operating at or close to capacity for the majority of sessions. We also faced increased property and staffing costs during the year but despite this achieved a surplus of £14,420. We continue to fundraise to support discretionary spend and to raise awareness of the playgroup within the local community. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | THE CHARITY COMMITTEE CONTINUES TO MAINTAIN THE ‘RINGFENCED’ FUNDS WHICH ARE DESIGNED TO BE SUFFICIENT TO MAKE STATUTORY REDUNDANCY PAYMENTS SHOULD A NEED EVERY ARISE TO CLOSE THE PLAYGROUP. ALL OTHER RESERVES ARE AVAILABLE FOR THE FUTHERANCE OF THE CHARITIES AIMS. |
| Amount of reserves held | Para 1.22 | £11,263.70 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CONSTITUTION (2006) IN ACCORDANCE WITH PATA GLOUCESTERSHIRE (Amended 2019) |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | UNINCORPORATED ASSOCIATION OF MEMBERS |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | TRUSTEES APPOINTED BY ELECTION AT OUR ANNUAL GENERAL MEETING. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | St Mary’s Toddler and Playgroup Tetbury |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1038904 |
| Charity’s principal address | Christ Church Hall The Chipping Tetbury GL8 8ET |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Claire Jossellyn | Chair | 10/09/19 - 12/10/23 | ||
| Christopher Milton- Clark |
2018 - 12/10/23 | |||
| Molly Williams | 12/10/21 - 12/10/23 | |||
| Claire Boosey | 20/10/22 - 12/10/23 | |||
| Josie Harrison | 13/11/20 - 12/10/23 | |||
| Victoria Meacham | 20/10/22 - date | |||
| Abigail Cooke | 20/10/22- date | |||
| Eleanor Britten | 20/10/22- date | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Trustee remuneration - £57.60 paid to Molly Williams in return for hours worked in the playgroup setting
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Eleanor Britten Position (eg Secretary, Treasurer Chair, etc) Date 31/12/23
| payments accounts for the | period | |||
|---|---|---|---|---|
| Period startdateA110412022 | Period enddate3114312023 | |||
| RECEIPTS | ANDPAYMENTS | |||
| IEIPTS | year | f | year | |
| Nursery Education Funding (Freefor3&4) | 57:217:55 | 819.63 | ||
| Nursery Education Funding(Newfor2) | 0.00 | |||
| Children'sfees | .23,930.00 | 23,856.60 | ||
| li4ilkrefund | 0.00 | 0.00 | ||
| Grants(specify)GCC-FirstAidTraining | ,120.00 | 0.00 | ||
| Grants: TetburyReliefinNeed-Child Equipment | 300.00 | 0.00 | ||
| Grant:Feoffees-Training | 452.00 | 0.00 | ||
| Fundraising | 1,818.86. | 2 | 489.86 | |
| Donations | 100.00 | 10.00 | ||
| lnterest | ||||
| Other receipts | 1,691.25 | 3,003.69 | ||
| Sub total | 85,629.66 | 107,179.78 | ||
| Incomefromthe sale of equipment TOTALRECEIPTS |
(A) [85,629.66 | t107,179.78 | ||
| syear | Currentyear | |||
| NTS | f | |||
| Employmentcosts(grosspay+employer's NIC) | 7A 906.1I | 75,277,61- | ||
| Training costs | 225.00 | 333.00 | ||
| Premises (rent, heat etc) | 6,532.50 | 6,941.50 | ||
| Subscriptions | 1 204.87 | 3,424.36 | ||
| lnsurance | 395.03 | 520.38 | ||
| Administration | I 293.13 | 1,367.43 | ||
| Refreshments | 0.00 | 0.00 | ||
| Consumables(paint, paperetc) | 0.00 | 45.95 | ||
| Fundraising costs | 255.60 | 800.19 | ||
| Other | 2,028.57 | 2,558.93 | ||
| Sub total | 92,840.88 | 90,869.35 | ||
| Purchases of of equipment and other assets | 1,814.13 | 1,890.28 | ||
| TOTALPAYMENTS | [84,655.01 | €92,759.63 | ||
| NET OF RECEIPTSANDPAYMENTS | (A-B=C) | t974.65 | t14,420.15 | |
| Cashfundsincl. deposit a/clastyearend Gashfundsincl. deposit a/cthisyearend |
(D) (c+D) |
34,108.01 --35ps-ffi-L |
35,082.66 [49,502.81 |
| Current value ep |
|
|---|---|
| (E) | 49 5A2_81 |
| (F) | 0.00 |
| (G) | 39 313.69 |
| (H) | 11489,88 |
| f.87,326.62 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees ' St Mary's Playgroup On accounts for the year ended 3U0312023 Charity no (if any) 1038904 Set out on pages (remember to Include the Pdge number5 of addrtional sheets) I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended L 3110312023 Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent trhe charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: lè ¢0>3 Name: Timothy William Brown Relevant professlonal qualification(s) or body FCCA IER Oct 2018
(if any): Address: Grosvenor House Practice Limited, Building 2a D Site, Kemble ie em Irences er, Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018