## **Trustees’ Annual Report for the period**
**From 01/04/2022 Period start date To 31/03/2023 Period end date**
**Charity name: St Mary’s Toddler and Playgroup Tetbury**
## **Charity registration number: 1038904**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|THE MAIN AIM OF THE CHARITY IS TO
ENHANCE THE DEVELOPMENT AND
EDUCATION OF CHILDREN PRIMARILY UNDER
STATUTORY SCHOOL AGE BY ENCOURAGING
PARENTS TO UNDERSTAND AND PROVIDE FOR
THE NEEDS OF THEIR CHILDREN.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|-
Provision of Childcare Services and
training facilities to the local
community which offer opportunities
for all children and young people
and allow their parents to become
involved in these.
-
Encouraging the study of the needs
of children and their families and
promoting public interest in them.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Our trustees have regard for the guidance
at all relevant times to ensure that the
public benefit from the services that we
provide.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|. We continue to provide quality childcare
to children in our local community
. Staff have received training in total
communication to support children with
additional needs
. We are providing care for children from
many countries and are supporting their
English as an additional language needs
. Seedlings Toddler Group provides
support to many families
. Staff have received training to support a
child’s servere medical needs
. Children are given the opportunity to
experience Forest school, go on trips and
get involved in the local community
. Implementation of policies to support staff
and parents to ensure the highest quality of
care for their children, e.g Food and Drink
Policy|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We saw a 25% increase in funds coming in
during this Financial Year due to strong
attendance numbers, with the playgroup
operating at or close to capacity for the
majority of sessions.
We also faced increased property and
staffing costs during the year but despite
this achieved a surplus of £14,420.
We continue to fundraise to support
discretionary spend and to raise awareness
of the playgroup within the local
community.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|THE CHARITY COMMITTEE CONTINUES TO
MAINTAIN THE ‘RINGFENCED’ FUNDS WHICH
ARE DESIGNED TO BE SUFFICIENT TO MAKE
STATUTORY REDUNDANCY PAYMENTS SHOULD
A NEED EVERY ARISE TO CLOSE THE
PLAYGROUP. ALL OTHER RESERVES ARE
AVAILABLE FOR THE FUTHERANCE OF THE
CHARITIES AIMS.|
|Amount of reserves held|Para 1.22|£11,263.70|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|CONSTITUTION (2006) IN ACCORDANCE WITH
PATA GLOUCESTERSHIRE (Amended 2019)|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|UNINCORPORATED ASSOCIATION OF
MEMBERS|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|TRUSTEES APPOINTED BY ELECTION AT OUR
ANNUAL GENERAL MEETING.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|St Mary’s Toddler and Playgroup Tetbury|
|---|---|
|Other name the charity uses||
|Registered charity number|1038904|
|Charity’s principal address|Christ Church Hall
The Chipping
Tetbury
GL8 8ET|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Claire Jossellyn|Chair|10/09/19 - 12/10/23||
||Christopher Milton-
Clark||2018 - 12/10/23||
||Molly Williams||12/10/21 - 12/10/23||
||Claire Boosey||20/10/22 - 12/10/23||
||Josie Harrison||13/11/20 - 12/10/23||
||Victoria Meacham||20/10/22 - date||
||Abigail Cooke||20/10/22- date||
||Eleanor Britten||20/10/22- date||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Trustee remuneration - £57.60 paid to Molly Williams in return for hours worked in the playgroup setting
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Eleanor Britten **Position (eg Secretary,** Treasurer **Chair, etc) Date** 31/12/23
|payments accounts for the|period||||
|---|---|---|---|---|
|Period startdateA110412022||Period enddate3114312023|||
|RECEIPTS|ANDPAYMENTS||||
|IEIPTS||year|f|year|
|Nursery Education Funding (Freefor3&4)||57:217:55||819.63|
|Nursery Education Funding(Newfor2)||0.00|||
|Children'sfees||.23,930.00|23,856.60||
|li4ilkrefund||0.00||0.00|
|Grants(specify)GCC-FirstAidTraining||,120.00||0.00|
|Grants: TetburyReliefinNeed-Child Equipment||300.00||0.00|
|Grant:Feoffees-Training||452.00||0.00|
|Fundraising||1,818.86.|2|489.86|
|Donations||100.00||10.00|
|lnterest|||||
|Other receipts||1,691.25|3,003.69||
|Sub total||85,629.66|107,179.78||
|Incomefromthe sale of equipment
TOTALRECEIPTS|(A) [85,629.66||t107,179.78||
|||syear|Currentyear||
|NTS|||f||
|Employmentcosts(grosspay+employer's NIC)||7A 906.1I||75,277,61-|
|Training costs||225.00||333.00|
|Premises (rent, heat etc)||6,532.50||6,941.50|
|Subscriptions||1 204.87||3,424.36|
|lnsurance||395.03||520.38|
|Administration||I 293.13||1,367.43|
|Refreshments||0.00||0.00|
|Consumables(paint, paperetc)||0.00||45.95|
|Fundraising costs||255.60||800.19|
|Other||2,028.57||2,558.93|
|Sub total||92,840.88||90,869.35|
|Purchases of of equipment and other assets||1,814.13||1,890.28|
|TOTALPAYMENTS||[84,655.01|€92,759.63||
|NET OF RECEIPTSANDPAYMENTS|(A-B=C)|t974.65|t14,420.15||
|Cashfunds*incl. deposit a/clastyearend
Gashfunds*incl. deposit a/cthisyearend|(D)
(c+D)|34,108.01
--35ps-ffi-L|35,082.66
[49,502.81||
##
||Current value
ep|
|---|---|
|(E)|49 5A2_81|
|(F)|0.00|
|(G)|39 313.69|
|(H)|11489,88|
||f.87,326.62|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
' St Mary's Playgroup
On accounts for the year
ended
3U0312023
Charity no
(if any)
1038904
Set out on pages
(remember to Include the Pdge number5 of addrtional sheets)
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended L 3110312023
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
('the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent trhe charity's gross income exceeded £250,000 and l am qualified to
examiner's statement undertake the examination by being a qualified member of [insert name of
applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ') which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
lè
¢0>3
Name:
Timothy William Brown
Relevant professlonal
qualification(s) or body
FCCA
IER
Oct 2018
(if any):
Address:
Grosvenor House Practice Limited, Building 2a D Site, Kemble
ie
em
Irences
er,
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018