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1st Bishopston Bristol Scouts

Annual General Meeting - Minutes

The Lodge, 68A King’s Drive, Bishopston, Bristol BS7 8JH

Thursday 19[th] June 2025 6.30 pm

1) Chair’s welcome – Nina Schembri (chair) welcomed everyone to the meeting and thanked them for attending

2) Approval of previous AGM minutes - Heather Ashley (secretary) shared the previous minutes as print outs and these were approved by a show of hands

3) Summary of the year -Kate Rigg (Lead volunteer) provided a summary of the year for 1[st] Bishopston Scouts on behalf of herself and Mary Gable (Lead volunteer). Kate thanked all of the leaders for their efforts and dedication to all of the sections. It has been a great year for camps and activities. Kate also thanked the trustees for their time to help 1[st] Bishopston scouts to run and the committees that are made up by trustees and parent volunteers.

4) Summary of and approval of Annual Report and accounts – Lauren Hodgkinson talked through a summary of the accounts. Overall, our Gross income (£38k) is higher than our total payments (£36k). There were slight increases and decreases in revenue and fundraising – there was a small increase in revenue from gift aid and contribution to activities.

Fundraising has increased from a one off benefit from kit sales that was no longer needed and an increase in Christmas tree sales to £6.8k this year (versus £5.1k). The cash reserves remain at £66k (versus £64k) which are committed to minibus replacement and building maintenance.

Both of the summary and the accounts were approved by all attendees at the AGM . The report from the independent auditor was noted.

5) Approval of Group Lead Volunteers nomination for Chair – Kate Rigg nominated Nina Schembri which was approved by the AGM.

6) Election of Group Secretary – Nina Schembri nominated Heather Ashley which was approved by the AGM

7) Election of Group Treasurer- Kate Rigg nominated Lauren Hodgkinson which was approved by the AGM.

8) Election of Members to the Group Trustee Committee – there were three new members elected: Helen Greer, Sabina Ford and Jo Wong who were all welcomed to the committee.

9) Election of Scrutineers - this was Fiona Echalier who approved the accounts.

10) Addresses

The award ceremony took place following the AGM and this was conducted by Chris Gavriel -Acting Cabot District Lead Volunteer. Chris thanked the Lead Volunteers and the trustee board for the running of 1[st] Bishopston Bristol Scouts. A BBQ followed this ceremony. Kate Rigg and Nina Schembri thanked everyone for attending the AGM.

1st Bishopston Scout Group

Financial Information for the year-end 31 March 2025

1st Bishopston Bristol Scout Group Receipts and Payments Account For the Year Ended 31 March 2025

ishopston Bristol Scout Group ipts and Payments Account he Year Ended 31 March 2025
Note Receipts Donations, Legacies & Similar Income Membership Subscriptions 1 Less Membership Subscriptions Paid On (National / County / Area / District) Net Membership Subscriptions Retained Donations Received Grants Received Legacies Gift Aid Camps 2 Contribution to Activities 3 Business Rate Refund Uniforms 4 Total Donations, Legacies & Similar Income Grants Grants Total Grants Fundraising Annual General Meeting 5 Beer Festival 5 Christmas Trees 5 Kit Sales 5 Total Fundraising Investment Income Bank Interest Property Rent Income Total Investment Income Total Gross Income Payments Charitable Payments Youth Programme & Activities 3 Adult Support & Training Water & Sewerage Electricity & Gas Business Rates Insurance Property Repairs & Renewals Materials & Equipment Printing & Photocopying Camp Costs 2 Vehicle Expenses Uniforms 4 Admin & Trustee Expenses Charitable Payments 5 Other Costs Total Charitable Payments Fundraising Expenses Annual General Meeting 5 Beer Festival 5 Christmas Trees 5 Gang Show 5 Total Fundraising Expenses Total Gross Expenditure Purchase of Stock for Events Total Payments Net of Receipts / Payments Cash Funds Last Year End Cash Funds This Year End	Unrestricted Funds £ Year E	Restricted Funds £ nded 31 March 20	Total Funds £ 17,725 (8,366) 9,360 170 - - 5,627 12,803 2,637 - - 21,237 - - 804 - 5,139 902 6,845 413 600 1,013 38,454 4,317 790 767 3,600 509 3,653 613 2,898 - 9,111 2,306 799 1,115 - 1,732 32,207 398 - 3,555 - 3,954 36,161 - 36,161 2,293 64,012 66,305 25	2023/24 Total Funds £
	17,725 (8,366) 9,360 170 - - 5,627 12,803 2,637 - - 21,237 - - 804 - 5,139 902 6,845 413 600 1,013 38,454 4,317 790 767 3,600 509 3,653 613 2,898 - 9,111 2,306 799 1,115 - 1,732 32,207 398 - 3,555 - 3,954 36,161 - 36,161 2,293 64,012 66,305	- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -		17,561 (8,250)
				9,311 1,392 - - 5,083 13,349 572 - -
				20,396 -
				- 687 - 4,450 -
				5,137 594 600
				1,194
				36,038 4,908 35 705 3,871 522 3,648 5,297 1,323 - 14,260 1,990 1,183 562 - 1,625
				39,930 363 - 3,196 -
				3,559
				43,489 -
				43,489
				(7,451) 71,463
				64,012

1st Bishopston Bristol Scout Group Receipts and Payments Account For the Year Ended 31 March 2025

As per Receipts Sheet Total Receipts (As per Receipts Sheet) Less Bank Transfer Petty Cash Transfer Total Net Receipts As per Accounts Sheet Total Gross Income (As per Accounts) Less Go Cardless Fees iZettle Fees Add Back Subscriptions Paid On Total Adjusted Receipts (As per Bank Reconciliation) Difference	As per Payments Sheet 65,756.68 Total Payments (As per Payments Sheet) Less (20,000.00) Bank Transfer - Petty Cash Transfer 45,756.68 Total Net Payments As per Accounts Sheet 38,454.29 Total Gross Expenditure (As per Accounts) Less (1,063.11) Go Cardless Fees - iZettle Fees Add Back 8,365.50 Subscriptions Paid On 45,756.68 Total Adjusted Payments (As per Bank Reconciliation) - Difference	63,463.54 (20,000.00) - 43,463.54 36,161.15 (1,063.11) - 8,365.50 43,463.54 -

1st Bishopston Bristol Scout Group Statement of Assets and Liabilities For the Year Ended 31 March 2025

ishopston Bristol Scout Group ment of Assets and Liabilities he Year Ended 31 March 2025
Cash Funds Bank Current Accounts Bank Deposit Accounts Building Society Accounts Cash Total Cash Floats Other Monetary Assets Tax Claim Debts due from County / Area / District / Group Insurance Claim Total Other Monetary Assets Investment Assets Investment Property Quoted Investments Other Investments Total Investment Assets Non Monetary Assets for Charity's Own Use Land and Buildings at Insured Value 31.03.14 Motor Vehicles (Nominal Value) Scouting Equipment at Insured Value Other Equipment, Trailers & Kayaks Badge Stock Shop Stock Other Stock Total Non Monetary Assets for Charity's Own Use Liabilities Accounts Not Yet Paid Expenses Incurred But Not Yet Invoiced Subscriptions Not Yet Paid Loans Other Liabilities Total Liabilities Ctit Libiliti d Ft Obliti	Unrestricted Funds £ Year E	Restricted Funds £ nded 31 March 20	Total Funds £ 48,785 17,520 - - 66,305 - - - - - - - - 251,251 1,000 58,925 9,949 - - - 321,125 - - - - - - - 25	Unrestricted Funds £ Year E	Restricted Funds £ nded 31 March 20	Total Funds £ 24
	48,785 17,520 - - 66,305 - - - - - - - - 251,251 1,000 58,925 9,949 - - - 321,125 - - - - - - -	- - - - - - - - - - - - - - - - - - - - - - - - - - - -		46,895 17,117 - - 64,012 - - - - - - - - 251,251 1,000 58,925 9,949 - - - 321,125 - - - - - - -	- - - - - - - - - - - - - - - - - - - - - - - - - - - -	46,895 17,117 - -
						64,012 - - -
						- - - -
						- 251,251 1,000 58,925 9,949 - - -
						321,125 - - - - -
						-
						-

Contingent Liabilities and Future Obligations

The above Receipts and Payments Accounts and Statement of Assets and Liabilities were approved by the Trustees on **** (the date of the Executive Meeting that approved the accounts) and signed on their behalf by

Signature

Name

Janina Schembri - Chairman

Lauren Hodgkinson - Treasurer

1st Bishopston Bristol Scout Group Notes to the Accounts For the Year Ended 31 March 2025

	2024/25			2023/24
	Brought Forward £ - - - - - - - - - - - Brought Forward £ - - - - 750 1,470 - - - 2,220 Brought Forward £ - - - -	Activities Uniform Cost / Badges £ £ Note 3 Note 4 (88) (259) - - (219) - (978) (119) (707) (35) (605) - (617) - (63) (188) - - (3,278) (601) Costs £ Note 2 - (969) (904) (2,310) (1,880) (214) (1,354) (668) (619) (157) (36) (9,111) Costs £ Note 5 (398) - (3,555) (3,954) Payments Payments Payments		Brought Forward £ - - - - - - - - - - - Brought Forward £ - - - - 650 1,910 - 600 - - - - 3,160 Brought Forward £ - - - -	Activities Uniform Cost / Badges £ £ Note 3 Note 4 (125) (191) (145) (31) (404) (297) (532) (70) (249) - (1,836) - (638) (105) (136) (355) - - (4,066) (1,048) Costs £ Note 2 - (566) - (6,331) (5,765) - (1,599) - - - - (14,260) Costs £ Note 5 (363) - (3,196) (3,559) Payments Payments Payments
Activities Uniform Subscriptions Income / Badges £ £ £ Note 1 Note 3 Note 4 Receipts			Activities Uniform Subscriptions Income / Badges £ £ £ Note 1 Note 3 Note 4 Receipts			Net Surplus / Deficit £
2,170 145 - - - - 3,060 221 - 2,790 285 - 1,755 45 - 3,015 123 - 2,800 835 - - 983 - - - -			2,065 36 - 1,805 - - 2,765 115 - 3,145 105 - 2,175 - - 3,056 236 - 2,550 80 - - - - - - -			- 1,785 1,629 2,179 2,648 1,926 1,456 1,887 (491) -
15,590 2,637 -			17,561 572 -			13,019
Income £ Note 2 Receipts			Income £ Note 2 Receipts			Net Surplus / Deficit £
200 2,255 2,118 4,800 895 525 520 750 500 240 - 12,803			- 1,080 - 5,600 2,454 - 1,995 - 750 1,470 - 13,349			- - (80) - (81) (1,401) - 996 - 750 1,470 -
						2,249
Income £ Note 5 Receipts			Income £ Note 5 Receipts			Net Surplus / Deficit £
804 - 5,139 5,943			687 - 4,450 5,137			323 - 1,254
						1,577

Independent examiner's report on the accounts

Section A

Independent Examiner’s Report

Report to the trustees/ 1st Bishopston Bristol Scout Group members of

On accounts for the year ended Set out on pages

31/03/2024

Charity no 1038881 (if any)

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply. Signed: Date: Fiona Echalier Name: ~~—_—~~ Relevant professional ICAEW qualification(s) or body 1187776 (if any): Address: 20 Harcombe Road Cambridge CB1 9PD

18/05/2025 Date:

October 2018

IER

Disclosure

Section B

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .