## **1st Bishopston Bristol Scouts**
## **Annual General Meeting - Minutes**
**The Lodge, 68A King’s Drive, Bishopston, Bristol BS7 8JH**
## **Thursday 19[th] June 2025 6.30 pm**
1) Chair’s welcome – Nina Schembri (chair) welcomed everyone to the meeting and thanked them for attending
2) Approval of previous AGM minutes - Heather Ashley (secretary) shared the previous minutes as print outs and these were approved by a show of hands
3) Summary of the year -Kate Rigg (Lead volunteer) provided a summary of the year for 1[st] Bishopston Scouts on behalf of herself and Mary Gable (Lead volunteer). Kate thanked all of the leaders for their efforts and dedication to all of the sections. It has been a great year for camps and activities. Kate also thanked the trustees for their time to help 1[st] Bishopston scouts to run and the committees that are made up by trustees and parent volunteers.
4) Summary of and approval of Annual Report and accounts – Lauren Hodgkinson talked through a summary of the accounts. Overall, our Gross income (£38k) is higher than our total payments (£36k). There were slight increases and decreases in revenue and fundraising – there was a small increase in revenue from gift aid and contribution to activities.
Fundraising has increased from a one off benefit from kit sales that was no longer needed and an increase in Christmas tree sales to £6.8k this year (versus £5.1k). The cash reserves remain at £66k (versus £64k) which are committed to minibus replacement and building maintenance.
Both of the summary and the accounts were approved by all attendees at the AGM . The report from the independent auditor was noted.
5) Approval of Group Lead Volunteers nomination for Chair – Kate Rigg nominated Nina Schembri which was approved by the AGM.
6) Election of Group Secretary – Nina Schembri nominated Heather Ashley which was approved by the AGM
7) Election of Group Treasurer- Kate Rigg nominated Lauren Hodgkinson which was approved by the AGM.
8) Election of Members to the Group Trustee Committee – there were three new members elected: Helen Greer, Sabina Ford and Jo Wong who were all welcomed to the committee.
9) Election of Scrutineers - this was Fiona Echalier who approved the accounts.
10) Addresses
The award ceremony took place following the AGM and this was conducted by Chris Gavriel -Acting Cabot District Lead Volunteer. Chris thanked the Lead Volunteers and the trustee board for the running of 1[st] Bishopston Bristol Scouts. A BBQ followed this ceremony. Kate Rigg and Nina Schembri thanked everyone for attending the AGM.
## **1st Bishopston Scout Group**
# **Financial Information for the year-end 31 March 2025**
**1st Bishopston Bristol Scout Group Receipts and Payments Account For the Year Ended 31 March 2025**
|**ishopston Bristol Scout Group**
**ipts and Payments Account**
**he Year Ended 31 March 2025**|||||
|---|---|---|---|---|
|**Note**
**Receipts**
**Donations, Legacies & Similar Income**
Membership Subscriptions
1
Less
Membership Subscriptions Paid On (National / County / Area / District)
**Net Membership Subscriptions Retained**
Donations Received
Grants Received
Legacies
Gift Aid
Camps
2
Contribution to Activities
3
Business Rate Refund
Uniforms
4
**Total Donations, Legacies & Similar Income**
**Grants**
Grants
**Total Grants**
**Fundraising**
Annual General Meeting
5
Beer Festival
5
Christmas Trees
5
Kit Sales
5
**Total Fundraising**
**Investment Income**
Bank Interest
Property Rent Income
**Total Investment Income**
**Total Gross Income**
**Payments**
**Charitable Payments**
Youth Programme & Activities
3
Adult Support & Training
Water & Sewerage
Electricity & Gas
Business Rates
Insurance
Property Repairs & Renewals
Materials & Equipment
Printing & Photocopying
Camp Costs
2
Vehicle Expenses
Uniforms
4
Admin & Trustee Expenses
Charitable Payments
5
Other Costs
**Total Charitable Payments**
**Fundraising Expenses**
Annual General Meeting
5
Beer Festival
5
Christmas Trees
5
Gang Show
5
**Total Fundraising Expenses**
**Total Gross Expenditure**
**Purchase of Stock for Events**
**Total Payments**
**Net of Receipts / Payments**
**Cash Funds Last Year End**
**Cash Funds This Year End**|**Unrestricted**
**Funds**
**£**
**Year E**|**Restricted**
**Funds**
**£**
**nded 31 March 20**|**Total**
**Funds**
**£**
17,725
(8,366)
9,360
170
-
-
5,627
12,803
2,637
-
-
21,237
-
-
804
-
5,139
902
6,845
413
600
1,013
38,454
4,317
790
767
3,600
509
3,653
613
2,898
-
9,111
2,306
799
1,115
-
1,732
32,207
398
-
3,555
-
3,954
36,161
-
36,161
2,293
64,012
66,305
**25**|**2023/24**
**Total**
**Funds**
**£**|
||17,725
(8,366)
9,360
170
-
-
5,627
12,803
2,637
-
-
21,237
-
-
804
-
5,139
902
6,845
413
600
1,013
38,454
4,317
790
767
3,600
509
3,653
613
2,898
-
9,111
2,306
799
1,115
-
1,732
32,207
398
-
3,555
-
3,954
36,161
-
36,161
2,293
64,012
66,305|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-||17,561
(8,250)|
|||||9,311
1,392
-
-
5,083
13,349
572
-
-|
|||||20,396
-|
|||||-
687
-
4,450
-|
|||||5,137
594
600|
|||||1,194|
|||||36,038
4,908
35
705
3,871
522
3,648
5,297
1,323
-
14,260
1,990
1,183
562
-
1,625|
|||||39,930
363
-
3,196
-|
|||||3,559|
|||||43,489
-|
|||||43,489|
|||||(7,451)
71,463|
|||||64,012|
## **1st Bishopston Bristol Scout Group Receipts and Payments Account For the Year Ended 31 March 2025**
|**As per Receipts Sheet**
Total Receipts
(As per Receipts Sheet)
Less
Bank Transfer
Petty Cash Transfer
**Total Net Receipts**
**As per Accounts Sheet**
Total Gross Income
_(As per Accounts)_
Less
Go Cardless Fees
iZettle Fees
Add Back
Subscriptions Paid On
**Total Adjusted Receipts**
_(As per Bank Reconciliation)_
**Difference**|**As per Payments Sheet**
65,756.68
Total Payments
(As per Payments Sheet)
Less
(20,000.00)
Bank Transfer
-
Petty Cash Transfer
45,756.68
**Total Net Payments**
**As per Accounts Sheet**
38,454.29
Total Gross Expenditure
_(As per Accounts)_
Less
(1,063.11)
Go Cardless Fees
-
iZettle Fees
Add Back
8,365.50
Subscriptions Paid On
45,756.68
**Total Adjusted Payments**
_(As per Bank Reconciliation)_
-
**Difference**|63,463.54
(20,000.00)
-
43,463.54
36,161.15
(1,063.11)
-
8,365.50
43,463.54
-|
|---|---|---|
## **1st Bishopston Bristol Scout Group Statement of Assets and Liabilities For the Year Ended 31 March 2025**
|**ishopston Bristol Scout Group**
**ment of Assets and Liabilities**
**he Year Ended 31 March 2025**|||||||
|---|---|---|---|---|---|---|
|**Cash Funds**
Bank Current Accounts
Bank Deposit Accounts
Building Society Accounts
Cash
**Total Cash Floats**
**Other Monetary Assets**
Tax Claim
Debts due from County / Area / District / Group
Insurance Claim
**Total Other Monetary Assets**
**Investment Assets**
Investment Property
Quoted Investments
Other Investments
**Total Investment Assets**
**Non Monetary Assets for Charity's Own Use**
Land and Buildings at Insured Value 31.03.14
Motor Vehicles (Nominal Value)
Scouting Equipment at Insured Value
Other Equipment, Trailers & Kayaks
Badge Stock
Shop Stock
Other Stock
**Total Non Monetary Assets for Charity's Own Use**
**Liabilities**
Accounts Not Yet Paid
Expenses Incurred But Not Yet Invoiced
Subscriptions Not Yet Paid
Loans
Other Liabilities
**Total Liabilities**
**Ctit Libiliti d Ft Obliti**|**Unrestricted**
**Funds**
**£**
**Year E**|**Restricted**
**Funds**
**£**
**nded 31 March 20**|**Total**
**Funds**
**£**
48,785
17,520
-
-
66,305
-
-
-
-
-
-
-
-
251,251
1,000
58,925
9,949
-
-
-
321,125
-
-
-
-
-
-
-
**25**|**Unrestricted**
**Funds**
**£**
**Year E**|**Restricted**
**Funds**
**£**
**nded 31 March 20**|**Total**
**Funds**
**£**
**24**|
||48,785
17,520
-
-
66,305
-
-
-
-
-
-
-
-
251,251
1,000
58,925
9,949
-
-
-
321,125
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-||46,895
17,117
-
-
64,012
-
-
-
-
-
-
-
-
251,251
1,000
58,925
9,949
-
-
-
321,125
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|46,895
17,117
-
-|
|||||||64,012
-
-
-|
|||||||-
-
-
-|
|||||||-
251,251
1,000
58,925
9,949
-
-
-|
|||||||321,125
-
-
-
-
-|
|||||||-|
|||||||-|
## **Contingent Liabilities and Future Obligations**
The above Receipts and Payments Accounts and Statement of Assets and Liabilities were approved by the Trustees on **** (the date of the Executive Meeting that approved the accounts) and signed on their behalf by
**Signature**
**Name**
Janina Schembri - Chairman
Lauren Hodgkinson - Treasurer
## **1st Bishopston Bristol Scout Group Notes to the Accounts For the Year Ended 31 March 2025**
|**Subscriptions and Activities**
Balance Brought Forward from previous year
Tuesday Beavers
Friday Beavers
Monday Cubs
Wednesday Cubs
Monday Scouts
Tuesday Scouts
Friday Scouts
Group Activities
Carried Forward to following year
**Total Subscriptions and Activities**
**Camps**
Balance Brought Forward from previous year
Avon Jamboree
Beaver Sleepover
District Cub Camp
Summer Scout Camp (Current Year)
St Georges Day Camp (Current Year)
Spring Cub Camp (Current Year)
Other Camps
Carried Forward to following year
Scout Practice Camp (Next Year)
Scout Summer Camp (Next Year)
St Georges Day Camp (Next Year)
Spring Cub Camp (Next Year)
**Total Camps**
**Fundraising**
Annual General Meeting
Beer Festival
Christmas Trees
**Total Fundraising**||**2024/25**||**Net Surplus**
**/ Deficit**
**£**
-
1,968
-
3,061
1,977
1,058
2,533
3,018
732
-
14,347
**Net Surplus**
**/ Deficit**
**£**
-
200
1,286
1,214
3,240
485
311
(834)
82
(119)
83
(36)
5,912
**Net Surplus**
**/ Deficit**
**£**
406
-
1,584
1,989||**2023/24**|||
|---|---|---|---|---|---|---|---|---|
|||**Brought**
**Forward**
**£**
-
-
-
-
-
-
-
-
-
-
-
**Brought**
**Forward**
**£**
-
-
-
-
750
1,470
-
-
-
2,220
**Brought**
**Forward**
**£**
-
-
-
-|**Activities**
**Uniform**
**Cost**
**/ Badges**
**£**
**£**
Note 3
Note 4
(88)
(259)
-
-
(219)
-
(978)
(119)
(707)
(35)
(605)
-
(617)
-
(63)
(188)
-
-
(3,278)
(601)
**Costs**
**£**
Note 2
-
(969)
(904)
(2,310)
(1,880)
(214)
(1,354)
(668)
(619)
(157)
(36)
(9,111)
**Costs**
**£**
**Note 5**
(398)
-
(3,555)
(3,954)
**Payments**
**Payments**
**Payments**|||**Brought**
**Forward**
**£**
-
-
-
-
-
-
-
-
-
-
-
**Brought**
**Forward**
**£**
-
-
-
-
650
1,910
-
600
-
-
-
-
3,160
**Brought**
**Forward**
**£**
-
-
-
-|**Activities**
**Uniform**
**Cost**
**/ Badges**
**£**
**£**
Note 3
Note 4
(125)
(191)
(145)
(31)
(404)
(297)
(532)
(70)
(249)
-
(1,836)
-
(638)
(105)
(136)
(355)
-
-
(4,066)
(1,048)
**Costs**
**£**
Note 2
-
(566)
-
(6,331)
(5,765)
-
(1,599)
-
-
-
-
(14,260)
**Costs**
**£**
**Note 5**
(363)
-
(3,196)
(3,559)
**Payments**
**Payments**
**Payments**||
||**Activities**
**Uniform**
**Subscriptions**
**Income**
**/ Badges**
**£**
**£**
**£**
Note 1
Note 3
Note 4
**Receipts**||||**Activities**
**Uniform**
**Subscriptions**
**Income**
**/ Badges**
**£**
**£**
**£**
Note 1
Note 3
Note 4
**Receipts**|||**Net Surplus**
**/ Deficit**
**£**|
||2,170
145
-
-
-
-
3,060
221
-
2,790
285
-
1,755
45
-
3,015
123
-
2,800
835
-
-
983
-
-
-
-||||2,065
36
-
1,805
-
-
2,765
115
-
3,145
105
-
2,175
-
-
3,056
236
-
2,550
80
-
-
-
-
-
-
-|||-
1,785
1,629
2,179
2,648
1,926
1,456
1,887
(491)
-|
||15,590
2,637
-||||17,561
572
-|||13,019|
||**Income**
**£**
Note 2
**Receipts**||||**Income**
**£**
Note 2
**Receipts**|||**Net Surplus**
**/ Deficit**
**£**|
||200
2,255
2,118
4,800
895
525
520
750
500
240
-
12,803||||-
1,080
-
5,600
2,454
-
1,995
-
750
1,470
-
13,349|||-
-
(80)
-
(81)
(1,401)
-
996
-
750
1,470
-|
|||||||||2,249|
||**Income**
**£**
**Note 5**
**Receipts**||||**Income**
**£**
**Note 5**
**Receipts**|||**Net Surplus**
**/ Deficit**
**£**|
||804
-
5,139
5,943||||687
-
4,450
5,137|||323
-
1,254|
|||||||||1,577|
## **Independent examiner's report on the accounts**
## **Section A**
**Independent Examiner’s Report**
**Report to the trustees/** 1st Bishopston Bristol Scout Group **members of**
**On accounts for the year ended Set out on pages**
31/03/2024
**Charity no** 1038881 **(if any)**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2025** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._ **Signed: Date:** Fiona Echalier **Name:** ~~—_—~~ **Relevant professional** ICAEW **qualification(s) or body** 1187776 **(if any): Address:** 20 Harcombe Road Cambridge CB1 9PD
18/05/2025 **Date:**
**October 2018**
1
**IER**
**Disclosure**
**Section B**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**